Paying HOA Dues

Hello Forum,

New to the site here. Been reading replies and looks to be quite helpful.

Just moved in to a townhome less than 4 months ago and was given the HOA President position. There are only 3 townhomes (3 owners) which didn't seem too difficult to manage. Out of the other 2 homeowners, one has lived here for just over a year and the other for over 25 years. The newer homeowner is no problem at all. The homeowner that's been here for 25+yrs is a whole different long story. She has had an ongoing issues with the previous owners/HOA and chooses to continue with her complaints with us new owners. More about that in another discussion I can start.

With this discussion, I am having a difficult time having this homeowner pay the way the HOA voted by majority is to use direct deposit to pay HOA dues which is the safest and most convenient, efficient way to pay. And that HOA dues are no longer being placed in other mailboxes.

She has continued to leave her checks in our mailbox using a piece of paper wrapped around her check and taped together. The paper only says HOA. No sealed envelope, no name addressed to, not letting anyone know when it was placed in there or any proof with an image and date stamp that it is in the mailbox.

She has her so-called attorney as her proxy, handling her HOA affairs which I need to communicate with. He was present and witnessed the majority vote for direct deposits. Still his client has continued to pay this way.

What can I do? She is not a pleasant neighbor and majority of people in the neighborhood we met so far have a negative opinion about her. She is fully capable physically to bring her check to the back and pay at the counter. The bank is 2 blocks away. Her attorney can tke her check there as well.

Is it the HOA President's responsibility to physically deposit others HOA dues into the account? Even after the majority vote was to pay by direct deposit? I told her proxy that if she finds the direct direct too inconvenient for her, she can continue to pay by check and pay directly at the bank herself. Or he can do it for her. I asked for him to send written proof that it is the President's duties to physically get others HOA dues in the account. I have yet to recieve anything.

Any suggestions? Thank you in advance for any helpful input.

I agree. If paying the full amount on time, I would be happy.

Is your name on the bank account? If so most major banks now let you deposit checks using their phone app. You wouldn't have to there.

Is your Association incorporated?

If it is, and I think it should be, then you are required by corporate statute to have a president, treasurer and secretary.

I agree with LetA... Also make it clear it is illegal to put anything in a mailbox without a stamp on it. The post office can get involved with that. Which is on the Federal level. They have postal inspectors that act like "police" for the postal service. If they want to keep giving a check they have to mail it with a stamp on it. That may change their mind once they find out they can't just put it in a mailbox... Unless you have a separate locked box for dues payments set up...

Do you have bylaws set up?

do you have CC&R'S

registered as non=profit with state.

etc..

a lot of the basic requirements of an HOA should be listed under the state RCW website.

also, most HOA's require a board, (president, vp, sec/tres, and 2 or more board members.)

we have some that mail their checks to the bookkeeper.

some that mail their checks to our HOA Mail box.

some that don't pay until we send them to collections, (yearly process)

either way, if it's being paid and current on their dues, not much you can do, but to record it and keep moving on with your duties.

sarcastic side of things you could send back a thank you card written in crayon and lollipop in response.

HOA PRESIDENT