how would you "motion to" increase the quantity of directors?

Looking for advise here. Currently, we are planning to hold a "Special Meeting" to vote to amend our bylaws directly before our annual meeting. Assuming the bylaws passes, how would one go into the annual meeting and motion to change the quantity of directors?

Also, I see that those first two sentences conflict with each other....where it says that the Board or the Members may change the qty but then the next sentence says only the Members may change....Thoughts?

Section 2.1 Number and Qualification. The affairs of the Association are managed and controlled by the Board. The authorized number of Board members may range from the current minimum of three (3) to a maximum of five (5) and may be fixed or changed from time to time, within the minimum and maximum, by the Members or the Board. Only the Members may change the range for the size of the Board or change from a variable-range size Board to a fixed size Board; provided, however, at no time may the minimum of the range or minimum number of fixed Board members be less than three (3). Further, no decrease in the number of Board members shall shorten the term of any incumbent Board member. Each Board member must be an Owner, or be an individual having an interest in an Owner, to the extent an Owner is a corporation, partnership, trust, limited liability company, or other legal form of entity. Should there be fewer than three (3) Board members, the remaining Board member or members may conduct such business as deemed necessary for the protection of the Association, which business shall include appointing as many Board members as are required to reach a minimum of three (3) Board members.

Correction: Ask the President (not the Board) to place a vote on the proposed motion on the agenda. The Board has no power to determine the agenda of any owners' meeting, except when directors are wearing their owners' caps and ask, as owners, to have something placed on the agenda.

I second the idea of having a comment period before voting.

Adam noted in a different thread that the proposed changes to the bylaws are extensive. This caught my eye. In some cases it's needed, such as in the case of an older community and state laws that have changed significantly. Or the current bylaws aren't working, for reasons X, Y, and Z.

But I'd be concerned about change for the sake of change in the absence of reasons X, Y, and Z.

For instance, we've seen questions from posters who are having problems dealing with a variable number of directors, particularly when the terms are staggered and may be of differing lengths. My sense is that this can cause more problems than it solves (and I don't remember ever hearing a reason in favor of the variable number, other than the ability to drop it down when there aren't enough candidates).

Condo communities in particular often have trouble filling all of their board seats, even for 3-person boards. For us, raising the number of director positions to 5, or just making the number variable, would serve no purpose other than creating more hoops to jump through.

I just want to clarify. This topic and post is not about the Special Meeting and comment period for the proposed amendment. We are scheduled to do the "Special Meeting for purpose of voting on the bylaws" directly before the annual meeting.

This post is assuming the bylaws amendment passes, then we roll into the annual meeting, how to get on to the agenda the motion/vote to set the qty of directors (currently at 3, pre-amendment.)

sorry, but I think you're missing the point of the post. Assuming this new bylaws passes, suddenly (?) we are can have more board members, if set by the members, but how to motion for this if its not on the agenda?

Oh, and read this - maybe the answer to your question is in there. https://diphi.web.unc.edu/wp-content/uploads/sites/2645/2012/02/MSG-ROBERTS_RULES_CHEAT_SHEET.pdf

By the way, did you know there are online classes on Robert's Rules of Order? Google it and consider taking a few. You've already had disagreements with the board over the way they run the meeting, so getting a more detailed education on how the Rules work would be a great first step. "Knowing your enemy" seems to work in The Art of War....

Think I asked earlier, Adam: Are there "notice" requirements in ID for HOAs or nonprofits?

There are in CA and other states where he agenda item to expand the board MUST be on a postedagend xx days ahead of the meeting.