letter/email writing help, to new management company over a recount process (Texas)

Posters often offer letter/email writing samples for specific situations. I am hoping some could do that now.

Situation:

Under Texas Property Code, a recount of a recent POA election was requested within the legal time frame. The Board produced an invoice for the estimated cost of the recount, as directed by the law and within the legal time frame. That invoice was paid by the requesting party within the legal timeframe.

Per the law, after that recount cost invoice is paid the Board has 30 days to complete the recount (not just contact but have the recount performed and finished.) The law: "(d) On or before the 30th day after the date of receipt of payment for a recount in accordance with Subsection (b-2), the recount must be completed and the property owners' association must provide each owner who requested the recount with notice of the results of the recount."

It is fast approaching 30 days since the recount estimate invoice was paid and the Board has gone dark on the issue - no correspondence related to the requester asking for updates. Based on the complexity of the recount criteria I doubt our small Association will be able to complete it but they have a few more days, so we shall know soon.

Also during this recount request process, a management company was hired when previously the Association was self-managed. The requester does not know if the management company knows anything about this, but based on things this Board has done the odds are high the management company knows nothing about it.

In a few days that 30 days will pass. Right before the 30 day deadline passes, if the recount was not done or no update on it, the requester is going to contact the management company to check on the process since the Board is ignoring any inquiries (there has been nothing from the Board since it sent the estimated cost invoice and several requests for updates have been made.)

Considering it is not known whether the management company even knows about the recount request , will someone offer templates/ideas on what should be written to the management company post-deadline for the recount?

I advise against communicating before the deadline passes.

Post back when the deadline does pass.

Roger

Were I the MC that took over after the election and an election recount was asked for,
my reply would be it happened before my time so not my issue.

The management company was not contracted during the election in question, but the management company WAS under contract, with the Association, when all these events occurred: 1) formal, and initial request for a recount, 2) invoice for the estimated cost of a recount prepared and sent to requestor, and 3) the requestor paying that invoice. Again, all aspect of a recount request took place when the management company was under contract.