what i learned after reviewiing records

I apologize, part of the information I typed above was truncated.

fifth, I, as an individual candidate collected more proxies than any other individual candidate. This doesn't mean much other than I spent a lot of my own time out collecting.
4 other board members collected proxies, one board member collected 23. one board member(acting office manager) collected 18, One board member collected 6 and one board member collected 4

sheila,,

a board member should never be the property/office manager for a condominium association. all board members are required to be owners. If the property manager is aboard member that means he is an owner, the property manager does not and has not enforced the rules and regulations on his tenants as required by our documents.
Our association documents clearly state that no dogs over 30 pounds without prior written consent of the board. This is an important covenant to a lot of renters and owners. the grounds of our condominiums don't have enough green area to accommodate large dogs.

The board member/office manager is being paid by the association to ensure the rules and regulations are followed. Yet he hasn't and won't enforce the pet policy because it would directly affect his pocket book. Two of his 3 units have tenants with 60+ pound dogs. So basically , even though the board has on two occasions voted to enforce the pet policy and instructed the property manager to get a inventory of every dog on the property so that the association can send notices. The property manager/board member doesn't do it because that will result in him not being able to renew the leases of the tenants with the oversized dogs.

What i also learned from viewing all of the records.. 2019. an uncontested election. 23 proxies turned in. 2020, there was no election,the freeze disaster across houston disrupted normal procedures. The existing board stayed on. The election would have been uncontested had it been held.
In 2021, I had resigned right before the election announcements were sent out. I was constantly belittled and ignored by the majority of the board. The acting temporary property manager/board member actively collected proxies anyway if someone came into the office for something else. Therefore, in 2021. there were 60 proxies turned in. approx 20 to the managing agents office and the rest were collected by the property manager/board member. The property manager only collected proxies from owners that he knew were supportive of him and non supportive of me.

In 2022. When I gathered other interested resident owners and persuaded them to vote. The existing board did everything possible to reduce participation in the elections.

first, the notices asking for candidates was not received until the day of or days after the deadline for submitting one's name. This prevented other respected owners(both are non resident owners but have a been owners for 15 + years and have a lot of allies )from running. Complaints by these owners were ignored. I knew that the board would try and limit participation in the election. As early as January 4th, I sent an email message asking for when the dates for submission would open and close. I was ignored. I asked two different board members to find out the dates. and both didn't want to ask board because it would indicate they were supportive of me.

second,- despite the records and protocol showing otherwise,(albeit, it was confusing) the managing agent stated that in his opinion only 4 seats were up for election. This would ensure that even if the challengers won, we wouldn't have a majority.

third, despite over a dozen owners asking for the annual meeting to be held as it has always been in a large venue format in person, the board met at a meeting and intentionally did not have a large spread out meeting venue. This was designed to dissuade owners from attending in person.

fourth the property manager gave the current email list of all owners to another board member . That board member sent out a negative campaign email to thee entire ownership. That board member also used the list to create a docusign portal that allowed owners to click a link and submit their proxy. The property manager also resent the negative email to all owners using the official association address. Property manager refused to forward my response email to the complete membership list.

The board members own 20 units amongst themselves. (out of 254). 10 more from a friendly to the board investor.

This year, unlike any other of the previous years, when the board realized I was collecting proxies, several of them started also collecting proxies. either calling or emailing non resident owners. .(they had the official contact list, i did not)

So , I was facing a huge uphill battle and myself and the other resident candidates were still able to get almost 60 proxies. The current board collected 50 or so plus the 23 that were sent to the managing agents office per the stamped included pre addressed return envelope included in this years announcement.(this has never ever been done in the history of our association)

Again, many of the things above an example of how motivated the current board was this year to prevent anyone else from joining the board.

"The board member/office manager is being paid by the association to ensure the rules and regulations are followed. Yet he hasn't and won't enforce the pet policy because it would directly affect his pocket book. Two of his 3 units have tenants with 60+ pound dogs. So basically , even though the board has on two occasions voted to enforce the pet policy and instructed the property manager to get a inventory of every dog on the property so that the association can send notices. The property manager/board member doesn't do it because that will result in him not being able to renew the leases of the tenants with the oversized dogs."

The final say is with the Board. Why did they bother to vote on this and then not force the "property manager" to do it or resign this roll? What am I missing here? Worse case scenario a Board member could have sent the notice out themselves.

also, the board voted to enforce the pet policy because of numerous dog attacks by a particular dog. This dog has literally bitten 6 people over the last 3 years. The city will come and take the dog and then release the dog back to the owner.

The owner of this dog rents a unit from the property manager/board member.

The board passed a motion to require the property manager/board member to utilize a maintenance management system so that all work orders and maintenance requests are logged and kept track of. He tried to object. He was overruled. the meeting ends. the board goes back to their lives . The property manager doesn't utilize the maintenance software. a month goes by, when the property manager is questioned. he says it takes too much time and he's too busy.

I'M NOT MAKING THIS UP.

I want to commend you for taking the time to do this. You may not have uncovered any fraud or forgery - but doing what you did may well prevent future instances of fraud or abuse. If nothing else, people who might be tempted to rig the next election will remember your efforts and be less-inclined towards any ‘funny business’. Rights need to be exercised now and again, lest they become mere empty words on dusty pages.

BillD