Electronic Voting Platforms and preference

CCIOA (Colorado) does not preclude electronic voting, however proxies must be accepted (if used) which electronic voting would eliminate simply since owners can vote on their own versus designating a proxy.

Our governing documents were modified by the board in 2020 after attorney review allowing electronic voting. So we can establish that our HOA may proceed with electronic voting.

That aside, we are laboring over which electronic voting platform is the best for our community of 247 units. We would utilize the voting system for an expected amendment to the Declaration sometime this year, as well as annual elections for directors.

Please provide the platform or company your HOA uses and the pros and cons, and known costs.

Thanks!

Google on:

hoa election inspector

and a number of companies come up. Some of these companies will fly their representatives in for the actual annual meeting. From what I have personally witnessed, online voting run by a reputable company is a sweet deal, overall.

My HOA used an online voting system for our last election. As cynical as I was - the voting system and my neighborhood relied upon a single person at our PMC to make it all go, and I did not trust that person - I managed to get elected, which surprised me and makes me think the system worked, at least this one time.

I forget the exact figures, but we had ~200 votes counted, which is approx 1/3 of my neighborhood and a better turnout than usual.

*sigh* I believe this forum’s rules prohibits me from naming the voting system we used. Not that I’d give them a shining 5-star review. But they were minimally acceptable.

If I were to offer any advice to anyone shopping around for such a system: there seem to be many of them out there. This isn’t the kind of application where there’s critical need for AES-4096, but I’d look for something that offered some ability to verify the results and thus keep it honest. Again, the system we used relied upon the honesty of one person at our PMC - and that person could have simply made up the result numbers and reported them and I didn’t see any way to verify the numbers short of bringing in a lawyer and filing subpoenas.

BillD