Who approves rennovations?

We have an owner that just moved in that wants to install new hardwood flooring.
They have provided proper insurances & details - It's all very detailed and fulfills ever requirement.
Our rules say that they need a specefic underlayment for various reasons:

"All hardwood, engineered hardwood, or laminate floors must have a proper underlayment of 1/4” cork and additional material to bring IIC rating up to 70.
All contractors must present their liability insurance to the Board."

I'm the president and I'm having a hard time "approving" this because I don't believe I have the ability to approve anything on my own.
Do we need to schedule a board meeting just for this? Or is this automatically approved since it's already compliant?
Also, none of the board members are experts on flooring or construction, so who am I to even "approve" something like this?

I just don't want to overstep, especially since other board members are very touchy about these kinds of things.
I also don't want to include every board member because it just bogs down the owner from conitnuing his work and adds unneaded complexity to this process - especially since most board members don't speak proper english and constantly misunderstand basic things.

This is usually a board decision unless you have an Architectural Control Committee - and I believe these committees are more prevalent in HOAs. Condo owners have limited ability to make changes, but flooring is a big one (ask anyone who has lived in a lower level condo).

So if your CC&Rs have specific requirements in them and/or your state has regulated this, ask the homeowner to provide evidence that they're complying with them. The homeowner should be able to provide paperwork on the flooring materials that have the necessary information (they can ask the flooring company and/or installer for this). Some states such as California (I think) require condo owners to also have tests done verifying that their flooring meets requirements, although that may be overkill if your state doesn't require this.

If you're on the board and don't understand this stuff, there is plenty of info on the web. Or you can visit a flooring store and get educated. If you have a property manager, that person may have more information. But ultimately it's the board's responsibility to know what they're doing. On the job training, dontcha know...?

Follow the instructions laid out in your CCRs under Architectural Control.

Thank you everybody. You know, people sure like to treat me like God because no other board members care to get involved unless it's a special assessment.
I think this is a reality for many people here from what I've read... uninterested unit owners until it's time to complain. Some board members haven't even read the CC&R's and think the president can do whatever they want. It's pretty funny & sad at the same time.

Regardless, our association management company claims we don't need a board meeting for this.
I just don't think anyone on the board would care enough to have a meeting about this + they would have a lot of trouble understanding what it even means. I'm talking fresh European immigrants with bad english.
I guess I'll just have to pull the meeting though.

I'll check the CC&R's about architectural control.

Thanks.

Is this an upper level condo unit where the lower level may face noise problems?

If so, doing this by the book and then some is incredibly important.

Keep in mind how you would feel if some clown put in flooring above your condo unit and actually did not meet the requirements of the covenants.

Noisy upper level floors in condo units is a major source of litigation that often goes as far as appeals courts.

If this is an upper level condo unit and there's any chance the Board can lawfully reject a hard surface floor, do so.

In my experience, it's those freakin' new owners of upper level units who just love to rip out their carpet, thinking what an improvement this will be, and completely oblivious to what the downstairs owner faces and why the carpet was still installed in the unit in the first place. It's guaranteed that they will be casual about the covenants and the noise requirements.

Shut this category of owners down early and often when it comes to hard surface flooring.