AdamL1 (UnitedStates)
Posts: 559
Posts: 559
Posted:
for amending governing documents, do we need to have a full roster of how each Member voted or simply a record of the final count? I can't really find any good say one way or another on this.
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do we need a roster of the Vote for an Amendment?
Started by AdamL1 • 6 replies • 181 views
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MelissaP1 (Alabama)
Posts: 13,836
Posts: 13,836
Posted:
Why need to know how one voted? In the end it is the total of members who voted and signed. You need 75 percent vote to make a change to file as example. Once you get that percentage what does it matter?
Former HOA President
CathyA3 (Ohio)
Posts: 6,299
Posts: 6,299
Posted:
I would keep a roster with the lot number/unit number plus the vote for each (yes, no, abstain, did not vote). I'd also check with your association's attorney to see if you need to keep the owner(s) names as well.
You need an audit trail in case someone challenges the validity or outcome of the vote.
You need an audit trail in case someone challenges the validity or outcome of the vote.
KerryL1 (California)
Posts: 14,550
Posts: 14,550
Posted:
I guess your Bylaws or Idaho don't require secret ballots, Adam?
AdamL1 (UnitedStates)
Posts: 559
Posts: 559
Posted:
Quote:
Posted By KerryL1 on 03/15/2022 9:10 AM
I guess your Bylaws or Idaho don't require secret ballots, Adam?
I guess your Bylaws or Idaho don't require secret ballots, Adam?
doesn't say anything about secret ballots
AdamL1 (UnitedStates)
Posts: 559
Posts: 559
Posted:
Quote:
Posted By CathyA3 on 03/15/2022 7:43 AM
I would keep a roster with the lot number/unit number plus the vote for each (yes, no, abstain, did not vote). I'd also check with your association's attorney to see if you need to keep the owner(s) names as well.
You need an audit trail in case someone challenges the validity or outcome of the vote.
I would keep a roster with the lot number/unit number plus the vote for each (yes, no, abstain, did not vote). I'd also check with your association's attorney to see if you need to keep the owner(s) names as well.
You need an audit trail in case someone challenges the validity or outcome of the vote.
this is what I would assume as well.
AugustinD
Posts: 3,698
Posts: 3,698
Posted:
Quote:
Posted By AdamL1 on 03/15/2022 9:44 AM
Posted By CathyA3 on 03/15/2022 7:43 AM
I would keep a roster with the lot number/unit number plus the vote for each (yes, no, abstain, did not vote). I'd also check with your association's attorney to see if you need to keep the owner(s) names as well.
You need an audit trail in case someone challenges the validity or outcome of the vote.
I would keep a roster with the lot number/unit number plus the vote for each (yes, no, abstain, did not vote). I'd also check with your association's attorney to see if you need to keep the owner(s) names as well.
You need an audit trail in case someone challenges the validity or outcome of the vote.
this is what I would assume as well.
I might even recommend the Board get a safety deposit box and save all the ballots in it. Why? Because of the many times I have read an owner here say there is no evidence that a vote to amend was proper.
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