Proxy Form Submittal/Retrieval

Hello all,

Wanted to know your thoughts on the topic above. As an RM for my property, it's been tough when receiving proxy forms from Homeowners these days. I've sent out mass emails, posted them on bulletin boards/front office door, and our property application online (no website at this time). The Property Management always sends them via certified mail as well. We've never received enough votes and now my Property Manager wants me to go door to door to acquire the forms in person... What am I missing? Are Owners really this lazy where they can't turn in their forms? Can I notify them in other ways? I just feel that going door to door is just not optimal. What do you guys think?

As Augustin said, people are lazy AF and seem to have a mindset that "the association" will do all the donkey work while they sit and do nothing. This is why you can't get quorum at annual meetings, your documents updated, or anything else that's critical to the association running effectively. You've read enough conversations on This website to know the only way things change is when people get off their ass, hook up with like minded neighbors and push for the changes. Sometimes that means pounding the pavement - it can still work in the days of social media, texting and whatnot.

since a quorum doesn't require all the homeowners,focus on the number you need and walk around to get those proxies - think of it as a good way to get to know some of your neighbors. It could be the start of something great.

I say soliciting Proxies is peachy, cream fine.

It's a combination of laziness and not understanding the importance of participation.

Do your reminders include an explanation of the consequences of not making quorum? As the election/meeting date approaches, I send daily reminders via email, including a current proxy count and amount needed. Certified mail seems an unnecessary expense unless its required by your docs or state law. And people who aren't home are not going to go to the post office to sign for a letter from their HOA. I'd send them regular mail myself.

I've never had to go door to door, but I have stood in the parking lot of the meeting location, accepting drive by proxies... if you want this meeting do what you have to do.