texas condominium meetings packet

Laska

Your Board should share information regarding the meeting logistics--where, when, Zoom access URL or call in number, etc.

I am not aware of any requirement for the Association to provide an owner with a copy of the Board meeting packet.

A copy of the agenda should be provided but there is no requirement to do so. Most information regarding association financials should also be shared as a courtesy, excepting of course detailed information regarding past due accounts. Summary information is OK--8 accounts in arrears, collectively the amount past due is $NNN, the Past Due Account Process has been initiated, that sort of thing.

Sharing scopes of work regarding maintenance projects may be OK for informational purposes, detailed copies of the bid information for unawarded contracts is not.

All that said, to repeat, you are not entitled to receive the Board packet as an owner, even a redacted copy. My responses are how a Board operating with crystal clear transparency should conduct business.

So, what to do? Depending on the language in your Declaration and which chapter of the TPC applies to your association, you may request copies of the documents included in the Board packet, or you may request to review those documents, except those which no owner may review, such as detailed past due account information and detailed bid information for which a contract has not yet been awarded.

This is BOARD information. Why do you think your entitled to it? Plus it's stuff no one has made a decision on. It's up for discussion. The reason FOR the meeting in the first place...

ok thanks.. the answers were helpful.. I won't even bother asking for it.

At the board meetings. which are held via zoom. several owners are accessing via zoom on their phones. Pages were put up on the screen but they are hard to follow because the zoom host may or may not know how to share a screen etc.

anyway. thanks for the responses.

UPDATE. I was able to find several documents and email from the past 4 years . All of which referenced the staggered board seats and which year has how many. All of the documents I found, including a notice from the association attorney to all homeowners explaining the outcome of the recall vote and the effect it would have on subsequent elections, indicated that in the year 2022. 5 seats board seats were up for election.

I cc'd the attorney, with her own original letter to the association.

The board had a board meeting last night , a motion was made and passed to engage the attorney on behalf of the association to get the correct number of seats that are up for election.. YIPEEE

For those reading along who've never served on a board or who've forgotten:

The board packet can contain confidential information - for example, bids often contain proprietary information, and contracts under negotiation are confidential. Typically homeowners are entitled to see signed contracts but not the bids.

It can be frustrating if you're an ex-board member because you'll feel like you're flying blind. You are - but you're not the one flying the plane any more. If it drives you crazy to be a passenger rather than a pilot, you need to get elected to the board - then you can be in charge when your co-pilot shows up hungover or idiot passengers try to open a door when you're 30,000 feet up.

There is no way I would ever allow regular homeowners to read my e-mail that I send to the rest of the Board with the documentation that they need to read ahead of time. Why not? It's a great place to hide stuff you don't want regular homeowners to know about.

There are a lot of sensitive subjects that we discuss during Board meetings. Having nosy homeowners present would greatly interfere with us being able to frank discussions about what is going on in our neighborhood. Fortunately, we don't have that attend. If we did, I would put a lot of info into a meeting packet that is not publicly available.

This is the strongest example I've seen of Henry's attitude about "regular" homeowners: Elitist, dismissive & secretive. No wonder no owners (except his wife) attend the board meetings in his HOA.

henry,

having an us vs them mentality does not create an inviting environment that would encourage homeowners to get involved.

who cares if owners are nosy. When people stop asking questions, I get worried.