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MarkM44 (Washington)
Posts: 20
Posted:
Hi,
Our Covenants have a requirement that all homes have Black 30 year comp roofs or Cedar Shakes. We were formed in 2017. Up until recently the Board and ARC were allowing people who put in gazebos or separate structures to use metal. We have about 6 approved in the past with metal out of 160 homes.

Does the fact that the prior board approved metal roofs prevent us from now denying any new metal roofs?

I would appreciate any comments or case law that might apply.

Thank you
Mark
AugustinD
Posts: 3,698
Posted:
MarkM44, You say all homes must have comp roofs or Cedar Shakes. Do the covenants address auxiliary structures that happen to have roofs?
MarkM44 (Washington)
Posts: 20
Posted:
Quote:
Posted By AugustinD on 02/17/2022 2:35 PM
MarkM44, You say all homes must have comp roofs or Cedar Shakes. Do the covenants address auxiliary structures that happen to have roofs?

Unfortunately they do not address other structures. The roof section is a Sub Paragraph under the Homes Section along with siding requirements. We have 25 sub paragraphs under Homes from landscaping to maintenance to parking. Nothing on detached structures.

I was hoping there might be some case law saying hey you can't change the rules or you can.
AugustinD
Posts: 3,698
Posted:
Quote:
Posted By MarkM44 on 02/17/2022 2:42 PM
Unfortunately they do not address other structures. The roof section is a Sub Paragraph under the Homes Section along with siding requirements. We have 25 sub paragraphs under Homes from landscaping to maintenance to parking. Nothing on detached structures.
Can you quote the covenants that give the HOA (through either the ARC or the Board) the power to create rules on detached structures?

For example, is there a covenant that says: "Nothing shall be placed in side yards without approval of the ARC"?

So far I am not sure the ARC is allowed to create any rules on detached structures.
MelissaP1 (Alabama)
Posts: 13,836
Posted:
What is so wrong with the metal roofs that you want them denied? They are actually a superior product to asphalt. Plus nice to listen to in the rain. What is the motivation for denial?

Former HOA President
MarkM44 (Washington)
Posts: 20
Posted:
Quote:
Posted By AugustinD on 02/17/2022 2:48 PM
Posted By MarkM44 on 02/17/2022 2:42 PM
Unfortunately they do not address other structures. The roof section is a Sub Paragraph under the Homes Section along with siding requirements. We have 25 sub paragraphs under Homes from landscaping to maintenance to parking. Nothing on detached structures.
Can you quote the covenants that give the HOA (through either the ARC or the Board) the power to create rules on detached structures?

For example, is there a covenant that says: "Nothing shall be placed in side yards without approval of the ARC"?

So far I am not sure the ARC is allowed to create any rules on detached structures.

They have BROAD authority to do what ever they want. Here it is

ARCHITECTURAL REVIEW COMMITTEE
6.1 Architectural Review. No improvement shall be commenced, erected, placed, or altered on any Lot until the construction plans and specifications showing the nature, shape, heights, materials, colors, and proposed location of the improvement have been submitted to and approved in writing by the ARC. It is the intent and purpose of this Declaration to assure quality of workmanship and materials and to assure harmony of exterior design with the existing improvements and landscaping. The ARC is not responsible for determining compliance with structural and building codes, solar ordinances, zoning codes, or other governmental regulations, all of which are the responsibility of the Owners. The procedure and specific requirements for review and approval of construction may be set forth in design guidelines adopted from time to time by the ARC. Construction by Declarant is presumed to have been approved and is thereby exempt from this review. In all cases which the ARC consent is required by this Declaration, the provision of this Article shall apply.
6.2 Architectural Review Committee, Appointment and Removal. The ARC shall consist of no fewer than three (3) members and no more than five (5) members, as the Board may appoint from time to time. Declarant reserves the right to appoint all members of the ARC and all replacements thereto until the turnover. Declarant may appoint a single person to serve as the ARC. After turnover, Declarant shall delegate the right to appoint and remove members of the ARC to the Board. The terms of office for each member of the ARC shall be for one (1) year unless lengthened by the Board at the time of appointment or unless the Board serves as the ARC in which event the terms of the ARC members shall be the same as their terms as Board members. The Board may appoint any or all of its members for the ARC and there shall be no requirement for non-Board members on the ARC. The Board may appoint one or more members to the ARC who are not Owners, but who have special expertise regarding the matters which come before the ARC. In the sole discretion of the Board, such non-Owner members of the ARC may be paid and that cost paid by applicants or the Association.
6.3 Majority Action. Except as otherwise provided in this Declaration, a majority of the members of the ARC shall have the power to act on behalf of the ARC, without the necessity of a meeting and without the necessity of consulting the remaining members of the ARC. The ARC may render its decision only by written instrument setting forth the action taken by the members consenting thereto.
6.4 Duties. The ARC shall consider and act upon the proposals, plans, or both submitted pursuant to this Article. The ARC, from time to time and at its sole discretion, may adopt architectural rules, regulations, and guidelines ("Architectural Standards"). The Architectural Standards shall interpret and implement the provisions of this Declaration for architectural review and guidelines for architectural design, placement of buildings, color schemes, exterior
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finishes and materials, and similar features which may be used in the Property; provided, however that the Architectural Standards shall not be in derogation of the minimum standards established by this Declaration.
6.5 ARC Decision. The ARC shall render its approval or denial decision with respect to the construction proposal within twenty-one (21) days after it has received all material required by it with respect to the application. All decisions shall be in writing. In the event the ARC fails to render its decision of approval or denial in writing within sixty (60) days of receiving all material required by it with respect to the proposal, the application shall be deemed approved. Approval by the ARC does not imply government approval which is solely the responsibility of the Owner.
6.6 ARC Discretion. The ARC may, at its sole discretion, withhold consent to any proposed work if the ARC finds the proposed work would be inappropriate for the particular Lot or incompatible with the design standards that the ARC intends for the Property. Consideration such as siting or location on the Lot, shape, size, color, design, height, solar access, or other effect on the enjoyment of other Lots or the Common Area, and any other factors which the ARC reasonably believe to be relevant, may be taken into consideration by the ARC in determining whether or not to consent to any proposed work.
6.7 Nonwaiver. Consent by the ARC to any matter proposed to it or within its jurisdiction shall not be deemed to constitute a precedent or waiver impairing the ARC's right to withhold approval as to any similar matter thereafter proposed or submitted to it for consent.
6.8 Appeal. At any time after Declarant has delegated appointment of the members of the ARC to the Board pursuant to Section 6.2, any Owner adversely impacted by action of the ARC may appeal such action to the Board. Appeals shall be made in writing within ten (10) days of the ARC's action and shall contain specific objections or mitigating circumstances justifying the appeal. If the Board is already acting as the ARC, the appeal shall be treated as a request for a rehearing, but in such case the Board must actually meet and receive evidence and argument. A final, conclusive decision shall be made by the Board within fifteen (15) days after receipt of such notification. The determination of the Board shall be final.
6.9 Effective Period of Consent. The ARC's consent to any proposed work shall automatically be revoked three (3) months after issuance unless construction of the work has been commenced or the Owner has applied for and received an extension of time from the ARC.
6.10 Determination of Compliance. The ARC shall inspect, from time to time, all work performed and determine whether it is in substantial compliance with the approval granted. If the ARC finds that the work was not performed in substantial conformance with the approval granted, or if the ARC finds that the approval required was not obtained, the ARC shall notify the Owner in writing of the noncompliance. The notice shall specify the particulars of any noncompliance and shall require the Owner to take the necessary action to bring the work into compliance with the approved project.
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6.11 Noncompliance. If the ARC determines that an Owner has not constructed an improvement consistent with the specifications on which approval is based and if the Owner fails to diligently commence to remedy such noncompliance in accordance with the provisions of the notice of noncompliance, then at the expiration of the third (3rd) day from the date of such notification, the ARC shall provide a notice of a hearing to consider the Owner's continuing noncompliance. The hearing shall be set not more than thirty (30) days from the date of the notice of noncompliance. At the hearing, if the ARC finds that there is no valid reason for the continuing noncompliance, the ARC shall determine the estimated costs of correcting it. The ARC shall then require the Owner to remedy or remove the same within a period of not more than ten (10) days from the date of the ARC's determination. If the Owner does not comply with the ARC's ruling within such period or within any extension of such period as the ARC, at its discretion, may grant, the Association may: (a) remove the noncomplying improvement; (b) remedy the noncompliance; or (c) file suit to compel compliance. The costs of such action shall be assessed against the Owner and the Owner's Lot, including all attorneys' fees and other costs expended and incurred to enforce compliance before suit or action is filed and at trial or on any appeal or review of therefrom.
6.12 Liability. Neither the ARC, the Board, their agents, nor any member thereof shall be liable to any Owner, Occupant, or builder for any damage, loss, or prejudice suffered or claimed or claimed to be suffered arising from any action by the ARC or a member thereof or failure of the ARC or a member thereof, provided only that the member has acted in good faith in accordance with the actual knowledge possessed by the member.
6.13 Estoppel Certificate. Within twenty-one (21) days after written request is delivered to the ARC by an Owner, and upon payment to the ARC of a reasonable fee fixed by the ARC to cover costs, the ARC shall provide such Owner with a certificate executed by the Chairman of the ARC, and acknowledged, certifying with respect to any Lot owned by the Owner, that as of the date thereof either: (a) all improvements made on, done, upon, or within such Lot by the Owner comply with this Declaration or any Rules and Regulations either promulgated by the Board or the ARC; or (b) such improvements do not so comply, in which event, the certificate shall also identify the noncomplying improvements and set forth with particularity the nature of such noncompliance. The Owner and the Owner's heirs, devisees, successors, and assigns shall be entitled to rely on the certificate with respect to the matters set forth. The certificate shall be conclusive as between Declarant, the ARC, the Association, all Owners, and all such persons deriving an interest through any of them.
MarkM44 (Washington)
Posts: 20
Posted:
Quote:
Posted By MelissaP1 on 02/17/2022 3:21 PM
What is so wrong with the metal roofs that you want them denied? They are actually a superior product to asphalt. Plus nice to listen to in the rain. What is the motivation for denial?

The motivation is the head of the ARC. She says the Covenants don't allow metal and I have to agree. I agree that I also think metal looks better in many cases. The head of the ARC also wants to go after people who had approvals and cancel them.

I was hoping someone knew some case law on Boards switching the rules. For example allowing it in the past prevents not allowing it now.
AugustinD
Posts: 3,698
Posted:
Quote:
Posted By MarkM44 on 02/17/2022 4:04 PM

The motivation is the head of the ARC. She says the Covenants don't allow metal and I have to agree.
Please quote where the covenants prohibit metal on aux structures.

Quote:
Posted By MarkM44 on 02/17/2022 4:04 PM

[snippage] The head of the ARC also wants to go after people who had approvals and cancel them.
She's a walking lawsuit.

They have to be grandfathered. Grandfathering likely applies as well to subsequent owners of the lot with the aux structure. When the aux structure is falling down, then we can talk about whether to tell the owner she/he can replace the structure with an identical one.

Quote:
Posted By MarkM44 on 02/17/2022 4:04 PM
I was hoping someone knew some case law on Boards switching the rules. For example allowing it in the past prevents not allowing it now.
What the case law says is that the ARC better have well-publicized, reasonable guidelines. The guidelines can change, but prior approvals that met with previous ARC guidelines (with said guidelines not violating any covenant) get to stay.

I am not citing anything, because you have google too. Some of the veterans will agree this is their experience.
LoriM15 (Florida)
Posts: 1,009
Posted:
I agree with AugustinD. You can't go back and make people change if they already had an approval. Now, if they didn't get an approval and did it anyway, that's a slightly different story but still might be an uphill battle depending on how long ago they did the work. Our advice from our very good HOA attorney is that we are not going to win in court if something has been installed for several years. Just not worth the effort of fighting it, but we do put people on notice that they can only repair and not replace the structure going forward.

If you don't want to have metal roofs on auxiliary structures, then you need to change your ARC guidelines and specifically say that. Then going forward your ARC can use the guidelines to say no. It's the same with house colors. You can't vaguely say anymore (and there's case law) that a color doesn't go with the neighborhood. You have to have a color palette that is the only colors allowed.

It's a pain, but if you have architectural standards that you want to enforce they need to be very specific in the documentation. Otherwise your ARC cannot really make those judgements arbitrarily.

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