joining the board-florida

Started by SteveC4 • 7 replies • 1835 views

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SteveC4 (Florida)
Posts: 154

Posted:

Hello:

two more weeks is our annual meeting and I have decided to join the board.....we will also be getting a new manager! thanks to me ( I found her) and she is $1,000 cheaper a year then what we was paying to our current manager!

My question is that the old manager to be, has given an assessment for the homeowners $1700 for 28 units for repairs of wood and painting the units, and we are too vote....my opion was that we should have cancel this vote due to the manager is resigning and to wait for the new manager to start on December 1 2007, to set up her own bids and assessments to vote on. I feel the old manager gave a too high estatment and no bids.

I had told the president of the association that I'm voting "NO" on this assessment and rather wait for the new manager to get her own quotes and new figures....president did not seem to happy about me not voting yes.

PaulM (Pennsylvania)
Posts: 1,347

Posted:

SteveC4: IMO, your focus should be on the number of bids received by the 'outgoing' manager. Did she receive multiple bids for the wood repair and painting to be done? Or, did she just receive one bid? It is not for the PM to decide which vendor you will have, but for the Board to make the decision.

If she only secured one bid, I would be suspicious of her motivies in not pursuing other contractors, and also leaving the decision up to the Board and/or community as to how much to spend and who will get the contract.

DonnaS (Tennessee)
Posts: 5,671

Posted:

Steve,

You have got to slow down and let us Florida people help you to get this right.

Number 1. A special assessment notice must vbe sent out to all owners at least 14 days prior to the meeting where the B.O.D vote to accept or disapprove the assessment.

Number 2. You have decideed to join the Board? Do you not have elections? I don't think that you can just "JOIN" the board. You must be appointed to fill a vacancy by the other board mmebers or run for a position at your election time.

Number 3. Do you not have a yearly budget? If you do, was there no allocation for painting and repairs? If not, then your Board or Treasurer did a poor job of prepairing for the year.

Any meeting can be cancelled except your annual meeting which is required by your articles of Incorporation but if the work is already started, you will have a mess to deal with. Maybe the bid that your old manager gave to you is not high at all. The $1700.00 is for all 28 units to be painted and repaired? That does not sound high to me at all.

RogerB (Colorado)
Posts: 5,067

Posted:

Steve, can the repairs can be delayed until the new manager is hired and obtained additional bids? If so, you could suggest the Board delaying their decision until they can consider the bids obtained by both managers.

The amount of the assessment and approval of the annual budget should be determined by the Board. A manager just provides a proposed annual budget.

SteveC4 (Florida)
Posts: 154

Posted:

$1700 per unit and theres 28 units....and yes the repairs can be delayed its not that the units need major attendion. the manager gave us an estamate per his worker how much the total would be to do all the units.

Yes special assessment has been sent out to all the 28 units and proxy to vote as well!

I was ask from the president of the board if I wanted to join the board...there is vacancy so I'm volunteering to take that space.

SteveC4 (Florida)
Posts: 154

Posted:

We have been trying to get all the units to vote so we can get the 28 units all freshly painted and wood that needs to be replaced or repaired...but the last vote was not enough.

per the president she stated in our by-laws does not require to get 3 bids and present them at the meeting ....this manager is giving us a quote from his man that he uses all the time for the painting and repairs on other townhomes.

I feel we do need at least 2 bids or estamates written up on the work that will be performed...but they want to still stick with this vote.

IM hoping this new manager will do it the right way...to get at least 2 bids or wrttien up estimates on what needs to be done ...so then we can round it out on how much to assess each unit for a vote.

Per president of the board stated that if we have any extra money will refund the homeowners..

DonnaS (Tennessee)
Posts: 5,671

Posted:

Steven,
Thank You for the additional information as now we can lead you to the Florida Statute 720;3055 which states that if an expenditure exceeds more than 10% of the annual budget, including Reserve funds, the association "is required" to acquire competitive bids. I did the math and your expense stated here is $47,600. I highly doubt that with 28 units you would have a budget of $470,000, therefore you are required to get more than 1 bid. As for trying to get all of the unit owners to vote, you will probably need a personal trip to each one to get a response altho with the high special assessment number, I would hope that all would respond. What will you do if the majority of owners say "NO"? It still comes down to the B.O.D. for their vote on proceeding or not.

SteveC4 (Florida)
Posts: 154

Posted:

if majority says no...then we will wait for the new manager to take over in Dec 1 2007 and she will get a reasonalbe estamte and probly lower assessment! I rather wait for the new manager to handle this issue.

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