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BrendaH5 (Alabama)
Posts: 1
Posted:
We are a condo HOA, nonprofit. To transfer funds from Reserves for a special purpose, I do a bank transfer from the "Reserve" bank account to "Operating" bank account. In our equity section of the Balance Sheet, we have Temp. Restricted Net Assets, Unrestricted Net Assets(Retained Earnings) and Net Income. The bank account "Reserves" stays in balance with the equity account "Temp. Restricted Net Assets". To maintain that balance, I debited "Temp. Restricted Net Assets" and Credited "Retained Earnings" for the amount of the transfer. Was that correct?

Secondly, what would be the entries to make when I spend the money that was transferred from Reserves to Operating on an expense, like Marina Repair, for instance?
SheliaH (Indiana)
Posts: 6,964
Posted:
There may be some accountants who can help you with that - but why haven't you gone to your own accountant with this question?

In our community, we would transfer the money from reserves to the operating bank account, and then the expense (say, $10K for roof replacement) would be listed as an expense for the roofing line item, which is under our maintenance expense category. If there isn't a line item that fits, we can put it under miscellaneous expense and spell out what the money was used for

Our financial report has a section for reserves where we also record deposits and withdrawals for that account and the related expenses, say $10K for roof replacement.

If it is not right do not do it; if it is not true do not say it. Marcus Aurelius
MaxB4
Posts: 3,513
Posted:
I will have a minimum of two accounts, one for operating, one for reserves. I will pay reserve expenses out of the reserves and operational out of operations. For example, I will pay pool service under 7500-Pool Service and pay from operations. I will pay for a new pool heater under 8500-Pool Heater and pay from reserves. I never transfer funds from reserves to operations.
JohnC46 (South Carolina)
Posts: 14,265
Posted:
We have no way of paying directly out of our Reserves. Our MC does all of our money collecting and bill paying. They can deposit to our Reserve but not withdraw from. Only the Pres and Myself (VP & Treasurer) together, are allowed to withdraw from our Reserves. We would then transfer the money to our Operating Fund, via the MC, and simply note it so all know where it came from.

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