Secretary not distributing all HOA correspondence/complaints

We are located in Florida. I’ve searched Statute 720 along with our bylaws for information pertaining to incoming complaints (mostly via email) that go directly to one Board member first (secretary).This person then decides the importance of the correspondence & forwards accordingly. There have been numerous occasions where some information does not make it to certain board members. I always figured that all BOD should automatically receive all correspondence. This way NO one board member can take matters into their own hands.
For example: Not distributing sensitive material involving other board members.
I have not located any info on this subject.
Surely this is why we have multiple board members to begin with? To prevent this from happening.

Any input on this subject is appreciated.

TIA

Mark

It was brought up at the last meeting & the majority of board members acknowledged that this is how it’s always been. At the same time they conveniently brushed-away any further conversation regarding the subject. I’m the new guy asking questions based on what I see and hear from homeowners. They have been on the board 10-20 years some of them. For the most part they are all friends out side of board duties.

Mark

In our HOA any Email sent to any BOD Member is automatically distributed to all BOD Members. This is a feature of Google Email. The BOD then assigns a member or two to deal with the situation(s).

We have a Gmail account for the HOA. It is forwarded to me. The other board members didn't want it to come to them so I get the email and then either answer it or send it to the person that can. All board members can go online and log directly into the email account and see what has been sent and what my replies have been. When I answer something that I think is important I make sure and CC all board members.

When someone sends an email to this account they get an automatic reply that states if they need an immediate response they need to call the PM.

Personally I feel that all Board Members should be privy to all information as soon as it is available. Can't be informed on a topic or help make a decision if you don;t have all the info.

However, there need to be Board-agreed-upon procedures in place as to what is done with that info, what sort of response is provided, and who provides it.

All that said, if the Board has agreed that one Member will be the adjudicator of any emails/correspondence received, then that is the Board-agreed procedure. Perhaps it can be brought up again for discussion, but is likely a difficult task if you are the odd person out and the rest of the Board is content with the way things operate.