JanineR (Tennessee)
Posts: 259
Posts: 259
Posted:
Inspecting Books and Records during Covid?
What is a reasonable way to handle inspecting records and statements when the management company is working from home or offices are closed due to Covid?
Background
------------------------
*condo complex
*145 members
*management company
*online portal
Below are our excerpts from our documents:
------------------------
(b) Books and Records:
The Association shall maintain current copies of this Master Deed, the Charter, the Bylaws, and all rules and regulations concerning the Condominium, as well as its own books, records, and financial statements, all of which shall be available for inspection by Unit Owners or by holders, insurers, and guarantors of first mortgages that are secured by one or more Units. Each of these documents shall be available for inspection during normal business hours at the address of the Association for its manager.
(c) Financial Statements:
If the Condominium consists of fifty (50) or more Units, then the Association will make available to the holder, insurer, or guarantor of any first mortgage that is secured by a Unit, upon submission of a written request, an audited financial statement pertaining to the Association for its preceding fiscal year.
Such an audited financial statement will be prepared for each of the Association's fiscal years and shall be made available for inspection not later than one hundred twenty (120) days after the end of each pertinent fiscal year.
What is a reasonable way to handle inspecting records and statements when the management company is working from home or offices are closed due to Covid?
Background
------------------------
*condo complex
*145 members
*management company
*online portal
Below are our excerpts from our documents:
------------------------
(b) Books and Records:
The Association shall maintain current copies of this Master Deed, the Charter, the Bylaws, and all rules and regulations concerning the Condominium, as well as its own books, records, and financial statements, all of which shall be available for inspection by Unit Owners or by holders, insurers, and guarantors of first mortgages that are secured by one or more Units. Each of these documents shall be available for inspection during normal business hours at the address of the Association for its manager.
(c) Financial Statements:
If the Condominium consists of fifty (50) or more Units, then the Association will make available to the holder, insurer, or guarantor of any first mortgage that is secured by a Unit, upon submission of a written request, an audited financial statement pertaining to the Association for its preceding fiscal year.
Such an audited financial statement will be prepared for each of the Association's fiscal years and shall be made available for inspection not later than one hundred twenty (120) days after the end of each pertinent fiscal year.