Director responsibilities

I was recently appointed to the secretary position on our BOD. Due to the vacant position before my appointment, the president was preparing the agendas for our meetings. I take my responsibilities very seriously. Our governing docs state the secretary shall create and post the agenda after getting input from the other board members. Our president has stated she wants to continue doing this. How do i handle this without creating bad feelings with the president and other board members?

I'm with Greg. Leave it alone for now. If you idon'thave a property manager, I think you'll be busy enough being engaged with hometown communication. And write minutes at meetings.

Btw, we constantly see remarks about minutes where ppl. think every word must be in them. That's incorrect. they only should record what was done (motions/seconds/decisions) not what was said (discussion, debate, etc.)

It seems unusual though for the secretary to create the agenda. Can you please cite exactly what your doc says on this topic and which document it is?

Actually one of the functions of the President is to set the agenda. The Secretary's roles besides maintaining corporate records is recording the minutes of the meetings.

In that case, offer your assistance and leave it at that. She's probably done it for so long, she's used to it now, and she may be quite fond of dictating what will be discussed at the meeting. That doesn't mean you should be intimidated - if you want something discussed, say so.

You said the president is a force of nature, but that can be destructive, so take your time and just watch how she does things and how she reacts to questions - or criticism. Always remember, the president is only one vote, along with you, and while it may be easy for some people to just go along, ALL OF YOU are responsible for applying careful thought to association issues and vote based on what YOU think is in the community's best interests. That doesn't always mean you'll win. Never be afraid to speak your mind, but do it in a calm, professional but firm manner and let the chips fall where they may.

I'd still like to see the exact wording, Norma. I also think it's a little unusual for officers' duties to be in the covenants. Usually they are in the Bylaws it seems to me.