Annual meeting but no proxy distributed

What was on the agenda?

The obvious problem would not be achieving quorum, but the board seems to have that one covered.

One other possible issue would be that the DIY poxies don't contain the necessary items or legalese and thus are not valid in your state.

Incumbents always have the edge over challengers. They know how the game is played and this (possibly over-) confidence can be confused with competence. However, a serious challenger who has lived in the community should at least know how the election game is played and could start to campaign a year ahead. If there is some hot-button issue handy or at least enough dissatisfied owners, the challenger could have enough support to gain a seat at the table.

Of course that's when his real work starts. Getting elected is the easy part. Putting changes into effect is harder and may not be possible given the other board dynamics. Putting lasting changes into effect is almost impossible unless they're CC&R amendments or something like that. There never seems to be a shortage of clueless people who want power or think they know what they're doing, and the hard workers burn out or move away after a while.

That may sound pessimistic, but serving on the board will beat any false optimism out of you pretty quickly, and at some point nearly everyone asks themselves why they're working so hard for so little reward.

Chris

According to you, the BOD gave proper notice thus the reasons they run it this way are:

1. They know they will not make Quorum thus no election and the BOD stays in place.

2. They know they will make Quorum and have an election.

Also as you are out of there in two weeks, it will no longer be any of your business how they operate.

We do one notice 30 days prior to our Annual Meeting via US Mail containing:

1. A two part Proxy. One part of the Proxy is used to count toward Quorum. The 2nd part assigns the Proxy to the BOD.

2. An Agenda is included.

3. There is also a call for anyone wishing to run for the BOD and how many spots are available (usually 2 to 3 on a 5 person board). As we allow nominations from the floor we do nothing prior to the meeting about elections.

We read and ask for approval of Last Years Annual Meeting Minutes at the meeting. Always been a unanimous Yes.

We present the Year End Financials and the New (which has already started) Budget. The PM presents the financials/budget and I, the Finance Chairman, back him up. We field any questions but we usually only get one or two minor questions one of which is always about what are we doing on delinquencies (liens but we have never foreclosures).

We conduct a BOD Election run by our PM. Only once did we ever have more candidates then open positions thus an actual election. Usually we are begging for people to be on the BOD.

We have an open Q&A Session prior to the end of the meeting. We are fortunate in that we do not have any ankle biters. We use to have one but his health is failing so he does not attend anymore. Most questions are on landscaping (the HOA does all landscaping) and personal questions about being able to do something like plant a tree.

As we have no amenities we are not a complex association.

Our Annual Meetings is done in less than two hours.