Is the HOA allowed to share other members contact deatiles?

Hello
one of the members asking the board to provide the contact details of the entire complex.
Which Information is the bored allowed to share in Florida so we keep the members privacy in tact?

The members intention is to shame the entire the board in front of the complex as she is not happy with the current board.

She demands for information from the board - see below.
1) What are we entitled to share ?
2) How do you deal with members ?

Also Today for any Board communication we BCC the members so they wont spam the members and reply to all.

Following her email (She CC's the members she knows with each communication)
"I sent you a request yesterday asking for the Board to supply the contact information for all the HOA members. Please advise when the requested information will be provided?

This is a request that has been previously asked of the Board and the Board has failed to act upon It from an HOA member. Please recognize that this failure is being documented should additional action be required to fulfill the request.

As I said in my email yesterday this should be easy for the Board to take care of"

Thanks in advance!
Asaf

Thanks found the answer in Fla. Stat. §720.303(5)
The board cannot share any personal info such as Emails.

I'd tell them to go look at the address on the door and go for it. It's PUBLIC information. It's not the HOA's job to provide PUBLIC information. They have to do some work besides running their mouths.

Oh and it is ILLEGAL to put anything in a mailbox without a stamp on it. I'd make sure if someone is going to contact people that they know it has to be stamped/mailed. There is no solicitation with fliers.

I found once these people find out they have to do WORK and EFFORT to get what they want, they usually do absolutely nothing.

I agree.

Bad boards resist requests for members' contact info. These bad boards do not realize that nationwide, corporation and HOA statutes give shareholders/members/owners certain rights. One of these rights is to be able to communicate with other shareholders/member/owners about concerns.

This person's request sounds reasonable and consistent with the law to me. If your board is prickly on the subject, it can have the person sign a piece of paper saying she will not use the contact info to harass anyone.

Yes I am in the aboard and would like to do the right thing .

found this in FS720.303 (5) (C)

Notwithstanding this paragraph, the following records are not accessible to members or parcel owners:
Social security numbers, driver license numbers, credit card numbers, electronic mailing addresses, telephone numbers, facsimile numbers, emergency contact information, any addresses for a parcel owner other than as provided for association notice requirements, and other personal identifying information of any person, excluding the person’s name, parcel designation, mailing address, and property address. Notwithstanding the restrictions in this subparagraph, an association may print and distribute to parcel owners a directory containing the name, parcel address, and all telephone numbers of each parcel owner. However, an owner may exclude his or her telephone numbers from the directory by so requesting in writing to the association. An owner may consent in writing to the disclosure of other contact information described in this subparagraph. The association is not liable for the disclosure of information that is protected under this subparagraph if the information is included in an official record of the association and is voluntarily provided by an owner and not requested by the association.

Sounds to me we cannot share unless the member agrees.

Our Florida county’s real estate appraiser system allows one to enter association name, and it generates a full list of information on every lot ... address, name if owners, mailing address if different than the lot address.

You shouldn't be so hard on her.

My point is that PUBLIC information is your address on your front door. Your name may also be PUBLIC if it's in a phone book. Email addresses, cell phone #'s, or alternate addresses not so much public. I believe the HOA doesn't need to do the WORK of people fully capable of finding this information on their own. If you REALLY REALLY want to contact fellow members, then that is YOUR responsibility and YOUR issue. It is NOT the HOA's issue or responsibility that you contact individual members.

So may not agree with me but I am also not going to be subject to hearing "I am going to sue because I didn't allow the HOA to release my information". Like someone else posted about allowing email addresses being released. You have to AGREE for this to be released. What if someone doesn't make the effort to remove those emails off a list and gives it out?

People don't want to be bothered by their HOA "Dirty Deeds". If they did, they would already showing up at meetings or run for a board position. Otherwise your just an "ankle biter" whom is just fishing for someone to listen to you complain.

While it is not perfectly clear wrt email addresses and phone numbers, what can be provided, I would enter the discussion with a member of the association requesting the information (address and name only ), by noting the information’s availability on local tax assessor roles (likely available online), and then determine how much it will cost and how long it will take to provide to the member by the Board/management company - hopefully, the member would get bored/tired of listening to me, and go to the tax roles.

If they were still insistent on email addresses, I would say no. If they wrote letters to the board and MC insisting on email addresses,I would not respond. If they threatened to sue and seemed very serious, I would not respond, but would quietly ask the HOA for their opinion . If they sued, I would turn it over to the HOA attorney. Board meetings would occur, and go into executive session once legal action was imminent.

As Geno said earlier, AsaY and perhaps everyone else on that board really need to start reading the statute along with the community documents to figure out what the association board can and can’t do. If the topic isn’t addressed in either place, I always say use your common sense and determine what’s reasonable.

I looked up FS 720 (usually I leave this type of thing to AugustineD!) and came across the following – please note section (g):

(4) OFFICIAL RECORDS.—The association shall maintain each of the following items, when applicable, which constitute the official records of the association:
(a) Copies of any plans, specifications, permits, and warranties related to improvements constructed on the common areas or other property that the association is obligated to maintain, repair, or replace.
(b) A copy of the bylaws of the association and of each amendment to the bylaws.
(c) A copy of the articles of incorporation of the association and of each amendment thereto.
(d) A copy of the declaration of covenants and a copy of each amendment thereto.
(e) A copy of the current rules of the homeowners’ association.
(f) The minutes of all meetings of the board of directors and of the members, which minutes must be retained for at least 7 years.
(g) A current roster of all members and their mailing addresses and parcel identifications. The association shall also maintain the electronic mailing addresses and the numbers designated by members for receiving notice sent by electronic transmission of those members consenting to receive notice by electronic transmission. The electronic mailing addresses and numbers provided by unit owners to receive notice by electronic transmission shall be removed from association records when consent to receive notice by electronic transmission is revoked. However, the association is not liable for an erroneous disclosure of the electronic mail address or the number for receiving electronic transmission of notices.

Put another way – the homeowner can get a list, but if the homeowner has asked that his/her email be removed when owner lists are requested, that’s what the association should do. If the requesting homeowner wants that information, then revert to what Melissa said – go to the homeowner’s house and either stick something in the door (not the mailbox) or be ballsy enough to knock on the door and ask for it.

I just thought of something – since the homeowner can get an ownership list upon request, would it be possible for other homeowners to ask the association who’s requested said list over, say, the last year or so, along with the reason for the request (e.g. sending candidate information for the next board election) – or better yet “no reason was provided”?

This portion of the statute could also be provided, along with the association’s policy as to how to request the list, how soon they’ll get it, etc. so homeowners would know they can’t keep the address secret, but the email information is another story. None of this is to discourage such requests – someone who wants the information to legitimate association business, such as persuading people to vote for or against a special assessment shouldn’t have any trouble explaining that’s why he/she sent the letter or email.

Where did I say anything denying access to HOA records? I said NOT the HOA's responsibility to provide PUBLIC information. If you want a list of member's addresses you can make your own from the SAME resource the HOA has. That is PUBLIC information on the addresses on the doors. If you want them to provide that, then I say they can charge you or allow you to view it. It isn't a responsibility to provide. It would be if the law says you have the right to PII like email addresses, phone, or alterative address. Which is not public.

And let's not forget this gem:

Public information is not owned by the HOA.

Ya, really. From Alabama Code 10A-2.32 "Books and Records":
"Each nonprofit corporation shall keep correct and complete books and records of account and shall keep minutes of the proceedings of its members, board of directors and committees having any of the authority of the board of directors; and shall keep at its registered office or principal office in Alabama a record of the names and addresses of its members entitled to vote, directors and officers. All books and records of a nonprofit corporation may be inspected by any member, director or officer, or his or her agent or attorney, for any proper purpose at any reasonable time."

Hope all are placing their bets (for fun or for grounds for evacuating the United States, either way it goes) on Pennsylvania, Georgia, North Carolina, Arizona and Nevada. Is the Super Bowl this entertaining?

In the middle of a pandemic, I would not call this bragging. I would call it some flavor of heroic.My goodness.

I just got back from Florida, working with the Biden campaign in the counties of Hillsborough and Pinella. While he didn't Florida, we did our job in flipping Pinella.

Alaska has only voted for a Democrat once, in 1964. Then everyone voted agaisnt Barry. I think Alaska is safely in GOP hands.

Hmmm ... so, any president (leader) elected should be supported?

Lots of historical references lead me to believe this is unwise.

And, the president of your HOA who is behaving in an illegal manner?

Again, history should be one’s guide.

Even if California statute requires it?

Good to know! Thanks!

Nope. Sounds like I've got some reading up to do! Thanks for the info.