HOA Election Help

I am actually looking for a sample election ballot, as well as any information on how to handle same.

We are located in Florida and took over the BOD from the developer last year. We are single-family homes - relatively small at 142 homes. About 15% of these are rentals. Since none of us have ever participated on an HOA BOD before this has been quite a learning experience for us!

According to our CCR's we should have held an election at our annual meeting in June. This was not done as we have only recently realized this. Unfortunately, we have no idea have to proceed.

Does anyone know of any sample ballots? Could we now call a special meeting of residents to handle the election? How do people get nominated? A couple of our officers would like to remain on the board and one would like to leave.

We are down to 4 board members and have a difficult time generating interest in joining. Our President recently resigned due to health issues and our interim President resigned yesterday because he believed he should make all decisions without the BOD voting on any issues.

Per our CCR's we need a 30% quorum to elect new officers. I think we could get that, but just don't understand the whole nominating / electing / process.

I would sure appreciate any help!

I have a proxy form that is generic. There is also a Teller's report which will be important for the people counting the votes. This form satisfys all Florida HOA voting.

LIMITED PROXY FORM
KNOW ALL MEN BY THESE PRESENTS:
The undersigned owners, or their voting representative, of lot No._______in hereby constitute and appoint the secretary of the association, his designee, or __________________, as nominee, and proxy with powers of substitution for and in the name and place of the undersigned, to appear, represent, and cast votes only as I specifically instruct in reference to the following matters to come before the . meeting to be held on .
General powers (check if appropriate)
______I hereby authorize and instruct my proxy to use his best judgment on all matters which properly come before the meeting as may be authorized by Article Proxies of the bylaws.
Limited powers (check if appropriate)
_____I hereby specifically authorize and instruct my proxy to cast my vote in reference to the following matters.
Election of Board Members
Please check the name you would like to see elected to the Board of Directors. You can vote for seven people.
_______Dave
_______Janet
_______Dee
_______Robert
_______Penny
_______Ron
_______Mark
_______Gwen

The undersigned ratify and confirm any and all acts and things that the proxy may do or cause to be done in the premises, whether at the meeting referred to above or at any change, adjournment, or continuation, and revoke all prior proxies previously executed.
DATED: _______________
Lot Owner__________________________
SUBSTITUTION OF PROXY
The undersigned, appointed as proxy above, does hereb
y designate ___________________________
To substitute for me in the proxy set forth above.
DATED: __________________
PROXY________________________________
(In no event shall this proxy be valid for a period longer than 90 days after the date of the meeting for which is was given.)

TELLERS' REPORT – DEC 4, 2007
Board of Directors – 7 members
Number of ballots cast_____________________
Number of Proxies cast____________________
Illegal ballots_____________________________
Illegal votes______________________________
Total Ballots Cast _________________________
Number to elect____________________________

NOMINEES Ballots PROXY TOTAL ELECTED
1. Dave _____________________ _________ _____ ______
2. Dee ______________________ _________ _____ ______
3. Penny__________________________ _________ _____ ______
4. Mark ______________________ ________ _____ ______
5. Janet ______________________ ________ _____ ______
6. Robert ____________________ ________ _____ ______
7. Ron ___________________ ________ _____ ______
8. Gwen
11._______________________________________ ________ _____ ______

Tellers
1._______________________
2._______________________
3._______________________

KM,
On the surface it sounds like you have a lot of problems. First and foremost these problems are long standing so I see no need to rush in and start swinging. I suggest you make this a separate post, make sure you read the info here, use the search feature on this page about "proxies", then post your situation. Try to generate specific answers to specific problems. Don't expect anyone to give you anything but opinions. It looks like your association is in for a rocky ride, question is when it happens.