No delivery signatures on petition due to Covid

A group of homeowners prepared a petition for a special meeting. The petition and signatures were delivered via Federal Express to the 3 board members at their respective homes. The original to the president and copies to the treasurer and secretary. Due to Covid, FedEx is not using the electronic signature pad. The proof of delivery shows all three beginning delivered but no signatures. The boards normal mode of operation is to ignore all requests. We haven't heard from them and I'm wondering if we have a valid petition if they all claim they didn't receive it. Has anybody else dealt with the lack of signatures on documenting receipt of petitions?

We aren't under Davis-Stirling. The registered agent on record is no longer valid so the petition went to the existing board members. My question relates to the lack of signatures on the proof of delivery. Has anyone had a similar issue and what was the resolution?

My experience with something similar - the need to prove delivery - is not HOA-related. It is related to work I've done, in the realm of government agencies delivering notices to individual persons.

My understanding is that sending something certified/delivery confirmation via USPS is considered proof of delivery (assuming they provide the confirmation), even in the absence of a signature. The process, as I understand it, involves the fact that the USPS is government-sponsored, and people are expected to keep their address up-to-date etc.

It seems to me this would serve your purpose.

That being said, I'm believe it wouldn't suffice for things like serving lawsuit or subpoena papers.

The post office hasn't been raliable for the past two year or year in getting signatures on return receipts especially in condos with cluster boxes. Since COVID-19, UPS, Fed Ex and the post office don't obtain signatures.

Just curious, why are they calling a special meeting? Our bylaws only permit a special meeting to recall officer/s. They cannot be called to discuss Board Decisions.

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Former HOA President

This is how I understand it. The reason/action must be clearly stated. It cannot be a general bytching session.

After several calls to FedEx, I was told the current procedure to deliver "signature required" packages is for the driver to verbally verify the person taking the item and put their initials on the signature line of their electronic pad. In my case, the 3 envelopes went to 3 different addresses and the initials on the POD were similar but different and not related to any of the recipients. The customer service department talked to the driver's manager who talked to the driver. He claimed he had dropped his electronic pad so only certain keys worked hence the limited initials. The customer service manager emailed me a statement that the driver verbally verified the recipient on all 3 tracking numbers. Our attorney, who specializes in CIDs, says it is an acceptable proof of delivery if we go to court. Beware, if you call FedEx, you might have to hang up on a couple agents before you get one that is willing to work with you.
In the future, I'm going to be very careful about how I send documents that need signatures.
For those asking about the petition, our bylaws allow for members to call a special meeting for any reason with 5% of members requesting the meeting. This one happens to be for a total recall of the board which is why I am so concerned about documenting delivery.

With all due respect, you haven't read our bylaws and, as I stated, we do have counsel who specializes in CIDs. We don't need 51% of members to recall and replace the board. One of the reasons for the petition is to ensure there is an election in the near future. If the board doesn't conduct it, the members will be entitled to manage the election. My question related only to deliver of documents, I don't have questions regarding our recall. Thanks for all the suggestions. I don't need to continue this thread, I'm happy with the resolution.