Zoom Meetings---The Future of Board Meetings?

Do most of you think Zoom Board meetings will replace in person Board meetings in the future?

No. In our community we have too many old people that would not use Zoom. Also, my personal belief is holding the meetings in the clubhouse is much more personal and Zoom just can't replicate this.

NO

Zoom is a useful tool, as with others who have commented, we will not encourage its use as a replacement for traditional meetings.

I believe one of its most effective uses will be as an application to permit absentee owners who live hundreds or thousands of miles away to observe Board meetings and participate in Annual Meetings. We are also seeing it used for short notice meetings to deal with issues which, under ordinary circumstances, cannot not wait until the next regularly scheduled Board meeting.

We have used Zoom several times since this began, it was useful and generally a better experience than a voice conference bridge, but we were not blown away. Perhaps we are somewhat jaded as we are retired from a major telecommunications corporation (the one which begins with A), we began widely using video teleconferencing over 20 years ago as we had team members in a number of states.

Hi,

Replace? I doubt it. I do think it will become a standard supplement to meetings.

We've been using Webex for almost two years at every meeting to accommodate traveling directors and remote owners, and to provide an audio recording to which we can refer whenever there is any disagreement while ratifying the meeting minutes.

Transitioning to Webex-only during lock-down wasn't too difficult.

During the lock-down many Video-Conferencing providers are offering free plans:

https://www.zdnet.com/article/best-video-conferencing-software-and-services-for-business/

No, but I think you will see it in cases of bad weather. I don't know if you can keep recordings, but if you can, maybe the business portion of the meeting can be put up on the website for a month or two in case people want to see what happened.

For those Board members who have conducted Zoom HOA Board meetings, how were they received by the membership compared to in person Board meetings? Do most prefer Zoom or in person meetings?

If you live in a state that no longer has a "shelter in place" order due to the pandemic, have you still continued to use Zoom or have you gone back to in person Board meetings?

We did an audio conference for our most recent annual HOA meeting (it's only 15 units) and will be doing that going forward. We usually have 3-4 owners who show up for the meeting in person, even though we hold it in a hall one block away, but for our most recent one we had 100% participation. We really don't see the need for in person anymore, assuming we can legally do that.

Due to Covid-19 our Board of Director meetings are using Zoom. We have 13 standing committees, most are using Zoom. During the summer months a few of the smaller committee's are meeting outdoors. I'm in a mountainous area and we have 5-6 months of extremely cold weather. It far better serves our community to use Zoom. We're active on Facebook as well. I'm a Neighborhood Watch Captain and post on Safety, community issues, (bears, crime, security systems, etc.) Flow of daily information is essential in our area.

Sorry, Geno, I have no idea how it's done as it's all handled by our PM. WE do have one director who shows pictures and drawings on it as he's Zoom savvy. If I needed to I'd ask our PM to do it.

That's all way above the competency of anyone here to put together. Two summers ago there were 4 board members here in-person for the board meetings plus a guy who was in New Jersey using Skype. At the appointed time none of the 4 board members even knew how to turn the computer on and start Skype. They literally waited for me to arrive and do it for them. This happened for 4 months. They couldn't even stop the app and shut off the computer after the meeting was over. I had to do that too. So I'm not exactly chomping at the bit to help bring them up to speed on Zoom. Give a man a fish and he'll eat for a day. Teach a man to fish and... they didn't want to learn how to fish.

I don't doubt that but there's also a lot of irrelevant stuff out there. We're not running a dance class or doing video music blogs. It's not that easy to find videos that specifically address particular use cases. Zoom's online documentation is plentiful but I still find it difficult to drill down to specifics. We don't want to do a "Zoom Room" but there's a lot of stuff that leads directly there and it can be distracting. For the stuff that is useful, I find it useful to speed up the Youtube replay speed to 1.25x or even 1.5 x at times.