Division among HOA officers - excluding some board members from meetings

Sounds like you're on the board - am I to assume you're in group one?

I realize Covid-19 has everyone on edge from staying at home, possible financial strains and all that, but this behavior is unacceptable. The second group has the numbers in terms of making decisions, but sometimes that means all the tools are on the same side.

I don't know if by coming on strong with opinions means your statement were !aced with shouting, cussing and name calling - if that's the case, you and the president need to apologize for your behavior. The second group needs to get hold of themselves, and then everyone needs to bash out their differences in an executive session (maybe two or three).

This may require some sort of professional mediator to run the session so you don't wind up killing each other, but let's see if you can start by send it a letter to the rest of the board requesting a session. you can start by saying you realize that things have gotten out of hand and mistakes have been made in all sides. All of you have a job to do in managing the association, and while you may not always agree, making decisions in the best interest of the association is what your neighbors have tasked you to do and fight now that isn't being done.

Suggest a meeting where everyone gets a chance to speak their piece - a time limit for every is fine (5-8 minutes for this). Everyone e keeps their mouths shut and do not comment until everyone has had their say. A meritorious then note common themes and every states addressing them one by one.

Generally I suggest keeping personalities out of this but all of you have to learn how to work together. That may mean some officer positions need to change, but first give everyone a chance to improve, and I'm not just talking about the president. Stop with the separate meetings - as long as group one are board members, they have a right and I ligation to be at meetings where decisions are being made. Otherwise, group two runs the risk of making a truly awful decision and won't be able to blame the president of anyone else because they froze out group one.

You don't say if you have a property manager, but he or she may know a mediator who can help the the group through this process. This is not a job for the manager because that really isn't his/her role and there could be a conflict of interest issue if he/she has a bias towards group one of two

Finally, everyone should look for some books on dealing with difficult people, active listening and improving communication skills, read them and see how they can adapt their behavior. There are tons of articles all over the web on the subject -Google leadership skills and you'll find all sorts of information. Before the group can improve, everyone should be adult enough to analyze their behavior I all this and see what they did or didn't do that caused those schism. For the who say "but I didn't do anything!" , they should know that in itself could be a problem.

Good luck and be patient with yourself and others. If you try to make amends and nothing happens, and you feel you need to jet, at least you tried, so don't apologize if you feel it's best for you to step down. This is a volunteer position and not worth your blood pressure skyrocketing.

One thing I noticed, aside from the oddly high number of players - In most associations, the board of directors are the decision makers, and the officers are advisory only. I'd also like to see what the OP's bylaws say about this.

I'd venture to say that any decisions either group is making and executing are improper and put the individuals and association at risk since the "meetings" are not being properly called and conducted.

I suggest all stop acting childish and call a proper meeting to lay things on the table and figure out how to operate moving forward.

As others have mentioned, the Board is the decision-making entity of the HOA and the Officers work to execute the decisions. When it comes to meetings, Officer participation is necessary; however, it's the presence of a quorum of Board Members at a properly-called meeting that allow the meeting to occur; the decisions made to be proper and executable; and the minutes of said meeting to officially and authoritatively document those decisions.

Based on info provided and from what I understand, this is incorrect.

Quorum for a Board Meeting is typically the presence (in this case via in-person, telecon, zoom, or other non-contact method) of a majority of the members of the Board (meaning Board Members/Directors, not Officers). While Officers should also be present to conduct the meeting, provide reports, record minutes, etc. . . . it's not absolutely required for the meeting to occur and for business to be conducted (but then someone present will need to accomplish duties of those Officers not present).

From the numbers/positions provided by the OP, it sounds like there are presently 6 Board Members/Directors and 5 other persons occupying Officer positions. So for a proper meeting to be held, it must be noticed properly (IAW docs), and quorum of the Board Members/Directors (as defined by docs) must be present . . . so most likely 4 of the 6 Board Members must be present. 3 Board members is not sufficient since that is not a majority.

As far as what the docs call for in terms of # Board Members/Directors, # and position of Officers, and whether Directors may serve as Officers is something else still not yet answered.

Hello thanks to all of your replies. Here are my answers to some of your questions and concerns;
1. Yes a BOD, yes some loud disagreement words were exchanged, reasons it became that way was members from both sides did not listen to each other and a G2 member thought she can always interpret what I would suggest, when I asked her to stop trying to put words or trying to be my voice when I can do it clearly. That was sit 1. Sit 2 was when the finance report was ask to be seen ever since the beginning of this HOA, the auditor and treasurer responses were “we got nothing to hide and why you want to see. After extensive explanation of their responsibilities to BOD and the community, the two A&T still have not provided the required info.
2. Different day, some prejudice comments came out from the auditor which did not help out either and none of the other members sought to consul the person on their comments nor condone it, this left a serious bitterness within the group.
The subdivision-community has apx. 350 homes and members, and our HLURB says 11 members are needed for an active HOA here.
Titles are as follows; President, Vice P, Treasurer, Auditor, and Secretary. Then six Board of Director’s (BOD).
3. The HOA used to have a FB messenger page for us to chat during the lockdown, but now all has left and probably created another one, ha ha.
4. Now today the President has called for an emergency meeting to turn in her resignation in from of the Officers and BOD members.
5. The unforeseen truth her in this HOA is that funds have been spent and no real detailed financial ledger has been produce, all items that have been spent or brought have been put on a simple two column ledger to represent money spent and ending balance, with a beginning balance on top only. a brief description of where the collected dues was annotated. Again, when I or a community member asked for a detailed expense report none was provide and this has gone on since Jan this year and plus the last two years of the HOA. So yes, a major problem with presenting or providing the financial report. The real property that was brought was never inventory nor has it been properly secured or hand receipted out.
6. Here is the real kicker, I joined this site to seek guidance and possible solutions because this HOA’s should be run as a professional Association but it will be hard as it has a bad reputation from the past (more than 5 years). This HOA I am part of is in the Philippines, so things in the HOA are broken.
7. I am American and you can guess the rest, so my wanting to make this HOA correct is seriously fallen onto (not really) deaf ears but, don’t care attitude’s. You can’t blame me for wanting to do good for the community.

So, the HOA is not in NJ, but the PI?