No instructions for virtual board meeting

So we had our first virtual board meeting through GoTo. Afterwards, I learned the management company did not include the log in instructions in the meeting notice sent to homeowners. The board received a prelim email that would be sent as the notice that DID include the instructions. So a different one was sent out as the official notice.

Doesn’t this lack of complete info on how to participate in an open meeting breach TX 209 in required notice?

I think it clearly violates 209 if they didn't at least have the website and meeting id so owners could "attend." Considering that virtual meetings are new to a lot of us, I think it's forgivable if it was an honest mistake.

If the decisions made were of a routine nature, I would acknowledge the mistake at the next meeting for the minutes. If any significant decisions were made, I would reconsider and have another vote at the next open meeting.

If it were ever challenged, I don't think any judge were rule against the board if it was an honest mistake, and major decisions weren't made.

Maddy,

With the other responders.

Simple mistake, probably.

BUT, as noted, if you received a Board member notice of what was going to be sent by the MC, but didnt get it yourself as a property owner, wouldn't you notice that?

I don't have any doubt this was an honest oversight. I don't think there was any ill intent involved - more of a lack of attention to detail.

We have had various ongoing issues with our management company. They are not the worst by far, but there is much room for improvement.

For the most part, the community members have been understanding (thus far). My main concern was the lack of proper legal notice of an open meeting to legally comply.

The resolution we reached for this situation is to offer an apology to community, re-ratify decisions during the meeting, note the minutes, and additional review procedures within the Board for any communications going to the community (yes, this should have been in place before, but we got a little too comfortable).

Thank you all for the suggestions. As you can see, many of them were implemented in our solution.

Maddy,

Looking for some clarification - you note the Board received notice of what was going to be in the notice to the community. Are you, as a member of the community supposed to get this email notice? If so, and you didn't, did you or the other Board members note it had not gone out?