COVID-19 and Board/Membership Meetings

There have been a few conversations on this website discussing those questions - scroll through the topics and take a look. You can get some ideas on how your community might approach this, but remember, every community is different, so do what's best for yours.

Maybe you didn’t scroll down far enough – try these:

Anyone doing something about COVID-19 in their communities - https://www.hoatalk.com/Forum/tabid/55/forumid/1/postid/281055/view/topic/Default.aspx

Zoom Meetings - https://www.hoatalk.com/Forum/tabid/55/forumid/1/postid/281787/view/topic/Default.aspx

Go to Meetings - https://www.hoatalk.com/Forum/tabid/55/forumid/1/postid/281017/view/topic/Default.aspx

If the links don’t work, scroll through page 2 and 3

When I saw the screen name I thought 'oh boy'.

Not asking about 'how to do' Zoom and 'Go-To-Meeting, I'm asking for boots-on-the-ground information about how Boards are handling meetings during COVID-19 crisis.

Are 'closed to membership' Board Meetings being canceled? If not canceled how are they being conducted?

Are 'open to membership' Board Meetings being canceled? If not canceled how are they being conducted?

Have any Annual Meetings been held? If held how was it conducted?

Are ANY Annual Meetings being planned during the COVID-19 crisis? If yes how do you anticipate holding the Annual Meeting?

When I saw the screen name I thought 'oh boy'. May as well forget any meaningful input. Visited and read the above. Perhaps you should also. Not asking about 'how to do' Zoom and 'Go-To-Meeting, I'm asking for boots-on-the-ground information about how Boards are handling meetings during COVID-19 crisis.

Are 'closed to membership' Board Meetings being canceled? If not canceled how are they being conducted?

Are 'open to membership' Board Meetings being canceled? If not canceled how are they being conducted?

Have any Annual Meetings been held? If held how was it conducted?

Are ANY Annual Meetings being planned during the COVID-19 crisis? If yes how do you anticipate holding the Annual Meeting?

We scaled back our annual meeting to include only voting. People either voted absentee or dropped off their ballot. A handful stayed for the vote. Then the new board met to select officers and committee chairs. This was in early March when they were recommending social distancing but before the closures.

We've had one "emergency" board meeting via Zoom to decide on closing our amenities without notice to membership. Technically, there is nothing authorizing us to do that but we felt it was the only practical way to do it without delay.

Our next regular board meeting will be by Zoom. We notified the membership as usual with signs and email (as required by Texas law). The email included instructions for joining the meeting and the signs directed people to our website for instructions.

By law, we can only have executive sessions as part of another meeting.

Ohio is not an open meeting state, and board business can be conducted via email as long as the directors are unanimous and decisions are recorded in minutes.

Our March annual meeting was canceled. However, our bylaws state that the meeting must be held during the first quarter, so we're out of compliance. No word on when it will be re-scheduled or if any voting will take place.

Our governor is talking about limited lifting of restrictions come May 1, but these will be slow and cautious steps with significant hurdles to overcome regarding distancing, sanitation, and other requirements. And restrictions may be put back in place depending on the extent to which covid-19 numbers spike again (and they will spike - how much is the question).

The virus will be with us until we have an effective vaccine. High-risk populations should assume that life will not be back to "normal" for them until then.

I'm aware that Ben is from TX. Despite my typos, I quoted him exactly, so my intentional cut & paste is just fine My typos are bad, I agree.

Must be MarkW's (un?)Happy Hour when he starts being snarky. He can be helpful and then....

It's happy hour somewhere.