Secretary Resigning before finalizing Annual Meeting Minutes

Our board secretary resigned before our Annual meeting of 2007 (this past week). He never completed the official meeting minutes of our 2006 Annual Meeting (September last year). He then came to our 2007 meeting stating that he found a tape the night before that he had used to record this 2006 meeting and stated that his recording for the previous year show a vote called for and taken on a proposal and NO motions were given for proposal before vote was called for.

The result of this proposal passing was a reprinting and distributing of our Charter By-Laws to ALL members. Is this now voted by the members change done? Do we shoot the messenger or is this an issue that we have to address again?

We (board) have had incomplete information for other parts of this same meeting. This individual is trying to create a problem with just this one proposal that he personally did not want, but has not brought issue with the other missing information that he does not have. No other members at our meeting had any questions about ANY missing information from our 2006 Annual meeting (missing or incomplete). WE did the best we could with the memory we all had of that meeting, no one else took minutes or recorded it for themselves.

Our current HOA board members really do obligate their time to the responsibility of the officer duties they hold, yes there are a some who are self serving. Just these past few years has brought about situations and change that have had extreme negative impact on the HOA, practicing the real Charter and By-Laws (not the rules according to a few board members). The majority of our members agree with the current boards stand, rules for ALL no discrimination or favoritism.

The OLD board members who were extremely self-serving, are being found out for the tyrannts they were, they are not happy about the openness and honesty of NEW board members. The OLD board are creating an enviroment and many situations of animosity and angst. Their (old)board members continuing criticism has made many HOA members repulsed at them, and consequently us (new) board members, for the petty arguments and upset that they are bring to the current board and the HOA as a whole.

A lot of abuse has been heaped on board members this past year, inspired by past board members who were term limited (control freaks). They tried to impose their will on the current board and when it did not work they used their relationships with some of the current board members and HOA members who were sympathetic to them, to create a disorganized mess for us to straighten out.

All that said, there are no other minutes or records available (yes we have the agenda that was mailed, and the ballots that were voted, and the resulting counts, but no minutes to disprove his claim of no motions for said proposal), for our Annual meeting of 2006, and now the past secretary with his (supposedly correct) recording of that meeting refuses to have us listen and review his meeting items. WE now have to TRUST his opinion of what HE can or can not hear was recorded? This all seems ridiculous and absolutely unbelievable to myself and fellow current board members.

My opinion (and it's just that!), is that motions were made and his recorder did not pick them up, and thats all that happened. He has just found an avenue in which to create more upheavel, that would serve some of our past board members with whom he sympathizes, and we (current board) are continually at odds with.

RobertZ1, forgot to mention. It is obvious there had to be a motion in order to have ballots and the resulting counts. How could the members vote without knowing on what they are voting?