Refusing to allow access to minutes

NO, No and NO, Every member of your association has the right by ownership, to inspect every and all minutes, budgets and expenses of the association. You will have to follow any procedure that they have in place such as requesting and viewing at specific times but you are entitled to see them all.

I copied the exact paragraph in the by-laws above. That's all we have.There is no designated time. We are a self-managed association.

I agree with JoeW1. Looks to me that the Board is afraid to let the truth be known.

TITLE 14. CORPORATIONS, PARTNERSHIPS, AND ASSOCIATIONS
CHAPTER 3. NONPROFIT CORPORATIONS
ARTICLE 16. RECORDS AND REPORTS
PART 1. RECORDS
O.C.G.A. § 14-3-1602 (2007)
§ 14-3-1602. Members' right to copy and inspect records

(a) A corporation shall keep a copy of the following records:

(1) Its articles or restated articles of incorporation and all amendments to them currently in effect;

(2) Its bylaws or restated bylaws and all amendments to them currently in effect;

(3) Resolutions adopted by either its members or board of directors increasing or decreasing the number of directors or the classification of directors, or relating to the characteristics, qualifications, rights, limitations, and obligations of members or any class or category of members;

(4) Resolutions adopted by either its members or board of directors relating to the characteristics, qualifications, rights, limitations, and obligations of members or any class or category of members;

(5) The minutes of all meetings of members, executed waivers of notice of meetings, and executed consents, delivered in writing or by electronic transmission, evidencing all actions taken or approved by the members without a meeting, for the past three years;

(6) All communications in writing or by electronic transmission to members generally within the past three years, including the financial statements furnished for the past three years under Code Section 14-3-1620;

(7) A list of the names and business or home addresses of its current directors and officers; and

(8) Its most recent annual registration delivered to the Secretary of State under Code Section 14-3-1622.

(b) A member is entitled to inspect and copy, at a reasonable time and location specified by the corporation, any of the records of the corporation described in subsection (a) of this Code section if the member gives the corporation written notice or a written demand at least five business days before the date on which the member wishes to inspect and copy.

(c) A member is entitled to inspect and copy, at a reasonable time and reasonable location specified by the corporation, any of the following records of the corporation if the member meets the requirements of subsection (d) of this Code section and gives the corporation written notice at least five business days before the date on which the member wishes to inspect and copy:

(1) Excerpts from minutes of any meeting of the board of directors, records of any action of a committee of the board of directors while acting in place of the board of directors on behalf of the corporation, minutes of any meeting of the members, and records of action taken by the members or the board of directors without a meeting, to the extent not subject to inspection under subsection (a) of this Code section;

(2) Accounting records of the corporation; and

(3) Subject to Code Section 14-3-1605, the membership list.

(d) A member may inspect and copy the records identified in subsection (c) of this Code section only if:

(1) The member's demand is made in good faith and for a proper purpose that is reasonably relevant to the member's legitimate interest as a member;

(2) The member describes with reasonable particularity the purpose and the records the member desires to inspect;

(3) The records are directly connected with this purpose; and

(4) The records are to be used only for the stated purpose.

(e) This Code section does not affect:

(1) The right of a member to inspect records under Code Section 14-3-720 or, if the member is in litigation with the corporation, to the same extent as any other litigant; or

(2) The power of a court, independently of this chapter, to compel the production of corporate records for examination.

HISTORY: Code 1981, § 14-3-1602, enacted by Ga. L. 1991, p. 465, § 1; Ga. L. 2004, p. 508, § 62.

In Colorado Common Interest Ownership Communities are required by state statute, CCIOA, to establish Rules and Regulations on Inspection and Copying of Association Records. Following is an example.

Rules and Regulations on Inspection and Copying of Association Records

The records of the Association shall be reasonably available for inspection and copying during normal working hours to a Unit Owner, or their appointed representative, in response to their good faith request for a proper Association purpose. The Association may withhold records such as those protected by attorney-client privilege and information which might be used for soliciting purposes. No owner shall disclose Association information which can be used for soliciting purposes. Privacy concerns, however, are narrowly construed. For example, despite what might be embarrassing to a homeowner, delinquent account information can not be withheld from an Owner if the request is made in good faith and for a proper purpose.

The Owner shall submit a written request to the Registered Agent providing a) Name, b) Address, c) Date, d) purpose, e) Specific records for which copies are requested, f) Specific records for which only onsite review under supervision are requested. Upon receipt of a request the Agent shall contact the Owner to schedule a meeting within five business days and advise on the cost involved.

In addition, the Association shall disclose certain information to all Unit Owners annually and to an Owner when selling of a Unit. Disclosure of information may be accomplished by various means: (1) maintaining a binder at the Registered Agent’s office; (2) sending by E-mail upon request; (3) posting on an internet web page with accompanying notice of the web address via first-class mail or E-mail; (4) first-class mail; and (5) personal delivery.

Information which shall be disclosed includes:
a) The name of the Association; the name of the Association’s designated Agent and Management Company, if any; physical address and phone number for both the Association and the designated Agent and Management Company, if any; and if the Association address, designated Agent, or Management Company changes then Owners shall be advised within 90 days;
b) The Declaration and amendments to the Declaration with the initial recorded date, and reception number or book and page;
c) The Articles of Incorporation and amendments thereto; current Bylaws; and all current Rules and Regulations;
d) The date the fiscal year commences; operating and reserve budgets for the current fiscal year; most recent Annual financial statements including a Balance Sheet and Income Statement; and report on results of any financial review or audit preceding the current annual disclosure;
e) The current regular assessment and special assessments, if any;
f) A list of all Association Insurance policies, including Property, General Liability, Directors and Officers Liability, and Fidelity. Such list shall include the Company and Agent’s names, Policy limits, deductibles, additional named insureds, and expiration dates;
g) Minutes of Member and Board meetings for the last year; and
h) Responsible Governance Policies, which shall include maintaining accounting records using generally accepted accounting principles (GAAP) and the seven required Rules and Regulations listed in Colorado Statute 38-33,3-209.5 (1) (b) : Enforcement of Covenants and Rules, including Notice and Hearing procedures and the schedule of fines; Collection of unpaid Assessments; Inspection and copying of Association records by Owners; Conduct of meetings; Handling conflicts of interest involving Board members; Investment of reserve funds; Procedures for the adoption and amendment of Policies, Procedures, and Rules.

13 year old thread--what may have been relevant then may have changed by now