ShariJ (Arizona)
Posts: 7
Posts: 7
Posted:
Is it different for everybody? Can someone direct me in the right direction of finding out what the President, Vice President, Secretary, Treasurer and member at large's duties are? Thanks!!
Shari
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Board Member Job Description
Started by ShariJ • 2 replies • 3497 views
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RogerB (Colorado)
Posts: 5,067
Posts: 5,067
Posted:
Shari, following is an example:
The duties of the officers, which are delegable to other persons or the managing agent, are as follows:
a) President:
The president shall preside at all meetings of the Board and Members; shall see that orders and resolutions of the Board are carried out; shall sign all leases, mortgages, deeds and other written instruments.
(b) Vice-President:
The vice-president shall act in the place and stead of the president in the event of the president's absence, inability, or refusal to act, and shall exercise and discharge such other duties as may be required of the vice-president by the Board.
(c) Secretary:
The secretary or a designated agent shall record the votes and keep the minutes of all meetings and proceedings of the Board and of the Members; serve notice of meetings of the Board and of the Members; keep appropriate current records showing the names of the Members together with their addresses; shall prepare, execute, certify and record amendments to the Declaration, Articles of Incorporation, and Bylaws on behalf of the Association; and shall perform such other duties as required by the Board.
(d) Treasurer:
The treasurer or a designated agent shall receive and deposit in appropriate bank accounts all monies of the Association and disburse such funds as directed by resolution of the Board; sign promissory notes and checks of the Association; keep proper books of account; cause an annual compilation report of the Association books to be made by a Certified Public Accountant at the
completion of each fiscal year or, at the option of the Board, or as required, an annual review or audited financial statement; and prepare an annual budget to be presented to the membership, and deliver a copy of each to the Members.
(e) Any officer of the Association may prepare, execute, certify, and record amendments to the Declaration on behalf of the Association.
The duties of the officers, which are delegable to other persons or the managing agent, are as follows:
a) President:
The president shall preside at all meetings of the Board and Members; shall see that orders and resolutions of the Board are carried out; shall sign all leases, mortgages, deeds and other written instruments.
(b) Vice-President:
The vice-president shall act in the place and stead of the president in the event of the president's absence, inability, or refusal to act, and shall exercise and discharge such other duties as may be required of the vice-president by the Board.
(c) Secretary:
The secretary or a designated agent shall record the votes and keep the minutes of all meetings and proceedings of the Board and of the Members; serve notice of meetings of the Board and of the Members; keep appropriate current records showing the names of the Members together with their addresses; shall prepare, execute, certify and record amendments to the Declaration, Articles of Incorporation, and Bylaws on behalf of the Association; and shall perform such other duties as required by the Board.
(d) Treasurer:
The treasurer or a designated agent shall receive and deposit in appropriate bank accounts all monies of the Association and disburse such funds as directed by resolution of the Board; sign promissory notes and checks of the Association; keep proper books of account; cause an annual compilation report of the Association books to be made by a Certified Public Accountant at the
completion of each fiscal year or, at the option of the Board, or as required, an annual review or audited financial statement; and prepare an annual budget to be presented to the membership, and deliver a copy of each to the Members.
(e) Any officer of the Association may prepare, execute, certify, and record amendments to the Declaration on behalf of the Association.
MelissaP1 (Alabama)
Posts: 13,836
Posts: 13,836
Posted:
The definitions of our positions are in the CC&R's themselves. In our documentation the President can NOT act as the Secretary. Which means the president can't take minutes of meetings to be official documents of the HOA in our case.
I think the responsibilities of the positions can be different for each HOA. I can't put a "blanket description" on how any HOA works. We didn't have a treasurer but we did have a Bookkeeper who we considered the "Treasurer". She was a homeowner in the HOA and so were the ones we had in the past. Typically a treasurer position may be "elected" but in our case our was "hired" but agreed upon by the owners to have them act as the treasurer.
So you can have different situations like that. Each HOA is different and if it functions, your doing better than 90% of the other HOA's in the world. I, myself can't say what should "define" a board members or officers duties because you are dealing with "Volunteers" from the community. So you may have the "perfect BOD member" but then it's counter-acted by the worst. Go with the documention of your HOA to know the best description of the duties and hope you got the best doing the job.
I think the responsibilities of the positions can be different for each HOA. I can't put a "blanket description" on how any HOA works. We didn't have a treasurer but we did have a Bookkeeper who we considered the "Treasurer". She was a homeowner in the HOA and so were the ones we had in the past. Typically a treasurer position may be "elected" but in our case our was "hired" but agreed upon by the owners to have them act as the treasurer.
So you can have different situations like that. Each HOA is different and if it functions, your doing better than 90% of the other HOA's in the world. I, myself can't say what should "define" a board members or officers duties because you are dealing with "Volunteers" from the community. So you may have the "perfect BOD member" but then it's counter-acted by the worst. Go with the documention of your HOA to know the best description of the duties and hope you got the best doing the job.
Former HOA President
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