FL-720, re: Meeting Notices

Hello All,

I live in a Fla. HOA and am subject to 720.

My question is in my interpretation of 720 regarding Meeting Notices,specifically notice content to include agenda?

As I read 720.303, paragraph 2, section C, number 1 (I think I worded that correctly), it says:

[Paraphrasing] Notices of all board meetings must be posted in a conspicuous place at least 48 hrs. in advance...

it makes no reference what is to be included in the notice until later in the same paragraph when it talks about using broadcast notice (CCTV) that it be broadcast 4 timers per hour and be in a manner and for a sufficient continuous time so as to to allow the average reader to observe the notice and read and comprehend the entire content of the notice AND THE AGENDA.

This indicates to me that the non-electronic, conspicuously posted, notice must also
contain the agenda (as well as time and place of course).

So... #1- MUST the posted Board Meeting notice contain the agenda?

#2- Unlike 720...our docs only specify or define ANNUAL meetngs, SPECIAL meetings and MEMBER meetings. There is no mention of BOARD meetings. Which ,if any, of the above is a BOARD meeting classified as.

Thanks in Advance...

RW1

NancyD1,

Why the difference in "burden" (if you will) between the posted notice and the " OPTIONAL" electronic notice?

The optional electronic notice must contain the agenda but the posted one does'nt!

Makes no sense to me.

As far as 3 minutes to speak on which topic, I disagree. IMO- Members can speak about any number of available agenda items for three minutes EACH!

The exact verbage as best I can type is as follows:

"Members have the right to attend all meetings of the Board and to speak on ANY matter placed on the agenda by petition of the voting interests for at least 3 minutes.

I don't get the inference that that means 3 min. in total. IMO- The word ANY means one, two, etc., or each item for three minutes.

Thanks for the venue to express my opinion and consider yours...

RW1

The difference is for posting a notice on a closed circuit TV for communities over 100 homes. This notice has to include the agenda. If the community has a closed circuit station. The inconsistencies come from our ledislators thinking that the meeting would also be broadcast on closed circuit if a community has one.

The verbage in 720 is vague on most issues. It does not make any sense to anybody, so don't feel that you are the only one.

The 3 minute rule is for any one topic. It does not mean 2 or 3 topics on the agenda.

Due to a recent change in720 compliments of the vice governor who had a fight with his hoa over paint colors there is a new guy on the block.

Now we have chosen to post at the entrance to the clubhouse what the agenda items are in sequence. We the BOD then speak to 1 another in public on each issue. We then ask for input from any and all members present. They each get 3 minutes to speak when all members are done in sequence as allowed by the President we then vote on the issue.
Then we go on to the next issue. Until the entire agenda is handled . Then we go to Home Owners Concerns where the members can speak on any issue 1 person at a time for 3 minutes ( we use a egg timer) Then a motion to end we vote and we end. Minutes of the meeting then go to the website within 4 days for the whole world to look at if they so choose to do so. It stops the law suits and makes the board listen to the members.
Yes our meetings sometimes last 3-4 hours but sometimes they are only 1-2 hours long. Deepends on issues in the community at large.

Fl 720 is vague at best in the defination of the provisions included.

In Fl 720-306-6 the following reads:" a member and a parcel owner have the right to speak for at least 3 minutes on any item, provided that the member or parcel owner submits a written request to speak prior to the meeting. The association may adopt written reasonable rules governing the frequency, duration, and other manner of member and parcel owner statements, which rules must be consistent with this subsection"

"3 minutes on any item" not items.

FL 720-303-2(b): Members have the right to attend all meetings of the board and to speak on any matter placed on the agenda by petition of the voting interests for at least 3 minutes. The association may adopt written reasonable rules expanding the right of members to speak and governing the frequency, duration, and other manner of member statements, which rules must be consistent with this paragraph and may include a sign-up sheet for members wishing to speak.

"on any matter for at least 3 minutes" not matters.

It is not a stated in either provision that the member can speak on ALL matters for 3 minutes. The member signs ups to speak on that agenda item only. This way the BOD controls the meeting. In our Good & Welfare, after the formal meeting, we allow anyone to speak on any subject pertaining to the agenda. We allow most matters to be heard at this time, so the individual that speaks only on one subject may speak on another.

H.O.A. Talk has some very valuable information on how to conduct efficient Board meetings. Look at their site. One thing that we do is to have our regular monthly Board meeting and inform everyone at the start of each meeting, that we will open up to the floor, after each meeting. Sometimes it takes us 10 minutes, and sometimes, 2 hours to answer concerns and questions. But it is worth the good rapoir with the residents.