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ChrisC22 (Pennsylvania)
Posts: 1
Posted:
Hi,

First time poster. Members of our association have a disagreement regarding the interpretation of a bylaw and i thought i would post that here and get some opinions. Recently our BOD entered into a lease agreement with a food service management company. The lease agreement is for 2 of the HOA's 3 restaurants. Some argue that our bylaws prohibit the leasing of an asset based on the following:

The board may not enter into any obligation or dispose of any asset that exceeds in value five percent (5%) of that fiscal year's approved annual budget excluding capital items without obtaining the agreement of the membership either at the annual meeting or at a special meeting called in accordance with section 4.4.

Others argue the decision does not violate the bylaw. Here is the relevant financial information:

Annual Operating Budget (including capital) $5.4 million
Asset value being leased More than $365,000

Thoughts?
TimB4 (Tennessee)
Posts: 21,062
Posted:
Well, it's more then 5% of the annual budget.

Typically, that language is for selling property. However, the way it's worded "obligation" leaves it open for interpretation. In my opinion, based on what you provided, the board should have sought approval from the members.

Here is the issue:

1) until someone challenges in court, the boards interpretation will stand.

2) Even if someone challenged in court, the vendor entered into the lease with good faith and the Association will have to honor the existing lease or possibly pay damages to the vendor if they try to nullify the contract.

My suggestion, have the board admit the mistake and don't do it again (explaining #2 above).

Worst case, the board is voted out of office by an angry membership giving the board members 10 to 20 hours per month of their life back.
KenE4 (Maryland)
Posts: 2
Posted:
Each of the restaurants are separate assets so each lease probably falls below the 5% threshold. I guess I'd ask what the objections are? HOA's historically fail miserably at running restaurants.
TimB4 (Tennessee)
Posts: 21,062
Posted:
Quote:
Posted By ChrisC22 on 04/28/2019 7:59 AM

Annual Operating Budget (including capital) $5.4 million
Asset value being leased More than $365,000

5% of $5.4 million = $270,000

I expect the asset value is for the single restaurant.
However, if as Ken suggests, the amount is for all three rentals, then I agree with Ken and the board did not need approval from the membership.
AugustinD
Posts: 5,144
Posted:
-- It is not clear to me whether the phrase, "that exceeds in value five percent (5%)... " modifies "obligation" or not. Arguendo, let's assume it does. An "obligation" here appears to be something like, "a legal duty to perform or to not perform some action. A binding, formal arrangement or an agreement to a liability to pay a specified amount or to do a certain thing for a person or group of persons. See also duty and liability." A lease here is an arrangement to provide restaurant space. How much rent is being paid? Also, you posted the budget "including capital." The Bylaw says to exclude capital items for this calculation.
MelissaP1 (Alabama)
Posts: 13,836
Posted:
Is your HOA set up as a non-profit or for-profit? Think need to define more of the business aspect of your HOA. I don't think a HOA would run a restaurant. It may own/lease the property to someone that does. So how is that relationship?

Former HOA President

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