Emergency meeting

I have no idea about notice requirements.
This is likely in applicable statutes and your Bylaws.

As long as a quorum is present, a vote may be taken regardless of who is or is not in attendance.

An Executive Session may be called by the President, or two board members.
The President does not have to be there, but that seems abnormal.
Meeting minutes are taken, but is confidential.
As long as there is a quorum, board members can make motions, vote, and conduct business.

The highlights of the Executive Session should be included in the new business area of the agenda of the next scheduled meeting, and the meeting minutes will record that.

An executive session is not the same thing as a "emergency meeting".

Yes and Yes. Be very careful, though, because your definition of "emergency" isn't necessarily the legal definition. FS 720 lays out many extraordinary powers that boards may exercise in an emergency. Our last 2 HOA attorneys advised us that most emergency powers should only be used when the Governor has issued a State of Emergency for our county (which happens with some regularity in FL because of hurricanes).

I'd consider speaking with an attorney first. Even in an emergency, FS 720.316 says notice must still be given "in as practicable a manner as possible". You run the risk, even if it's small, of having the entire meeting declared invalid and then any action taken at that meeting would be null and void.

In most cases the lack of planning or preparation on your part does not constitute an emergency when things go wrong.

Friday 1PM. A Member of the BOD has been notified the toilet in the clubhouse has overflowed and it is rented out for a Saturday evening wedding. Member of the BOD takes it upon himself to call a plumber. Plumber says plugged pipe and will require reaming which will cost $1,500.00 for emergency repair.

Owners in their wisdom had limited any BOD Member to a $500.00 spending limit. Plumber wants 50% down now to start the project which he says he can complete late Friday night.

I think I just made a case for an Emergency BOD Meeting.

I'm going to disagree. I don't think that qualifies as an "emergency". Why should all homeowners have to pay extra for emergency repairs so that someone else won't be inconvenienced? Sure the situation sucks, but that doesn't mean it's an emergency.

I would think you also need to look at language of rental agreement. If you don't have working toilets, are you responsible to provide alternatives like rental facilities? Would that be more expensive?

Residence reserves clubhouse for a party. Need liability insurance showing HOA as loss payee. Calls at 7:00 PM notifying the Board of a leak.

Board president either phones, texts or emails ALL Board members to approve emergency expenditure. ALL members vote in the affirmative. Plumber is given the OK and told to bill us.

ACTION WITHOUT A MEETING has been taken. Action is put into the minutes of the next open meeting.

Now I am going back to my steak dinner.

Not sure if this applies to you but yes an HOA can have an emergency meeting. Obviously it should be for emergencies which are likely few and far between:

http://www.leg.state.fl.us/statutes/index.cfm?App_mode=Display_Statute&URL=0700-0799/0718/Sections/0718.1265.html

"The flowers in the beds near the front entrance are dying and if we don't replace them the place will look awful!"

Not an emergency, according to a local CAM.

Amazingly enough we have a couple of owners who absolutely believe that that situation IS an emergency.

Here's good definition and as Richard notes, in CA, the Board could take action without a meeting. Last summer, our prez wanted us to take action w/o a mtg. to allow our security officers to remove their sports coats on hot days. She also wanted silence to mean consent as one director was away and would not have replied. . Out of town too, I wrote I wouldn't participate in an illegal action. So she said, instead we should have an emergency meeting the minute I returned. I replied it's not an emergency. Our GM finally had to write that we could call a meeting with the typical 4-days notice for non emergency. Hot weather in August is not "unforeseen."

CA HOAs from the Davis-Stirling Act: "Civil Code §4923. Emergency Board Meetings. An emergency board meeting may be called by the president of the association, or by any two directors other than the president, if there are circumstances that could not have been reasonably foreseen which require immediate attention and possible action by the board, and which of necessity make it impracticable to provide notice as required by Section 4920”

Example: "But that's only for true emergencies. The building is falling down,"... "The porch collapsed, and we need to hire a contractor right now for $10,000, and the president and secretary are out of the country." In those situations, I'd tell them to call an emergency meeting.” "An emergency typically means a threat to health, like a hurricane is bearing down…” (source: "Who Can Call HOA Meetings? What If There's an Emergency (And Is This an Emergency?)" May 2017, HOA Leader.com.

JohnC mentioned emergency meeting by phone but I've never heard of that one in any state???

Ys, in CA too, a meeting can be held by phone, but at least one director must be physically present to comply with the Open Mtg. Act here.

BUT, for AWAM, which only can occur in CA for emergencies, or for emergencies, maybe all could meet by phone? I don't know, but I n bet Richard does.