monthly meeting

I have nothing on the agenda for a meeting. Nothing to report or have been reported. I made the announcement in our November meeting that the meeting for December was cancelled and if anything arose that needed to be addressed to the membership a meeting will be scheduled. Is this sufficient or is this in violation of our by laws. The Board of Directors agreed and noted in the minutes.

I don't see anything particularly wrong with this IF you'd also announced this to the membership shortly after the November meeting. Otherwise the homeowners wouldn't know - although the cancellation would be noted in the November minutes, minutes aren't approved until the next meeting, which would be January.

Next time, double-check your bylaws - if they don't address this, you might want to make a decision about the December meeting a little earlier. When I was on the board, we noticed that we had virtually no business in December, so in January, we always listed the dates and times of all our meetings, noting that we wouldn't have a December meeting in light of the holiday unless there was time-sensitive association minutes. In that case, the meeting would be held on the usual date and time of the month in the clubhouse.

Nobody complained and to be honest, it gave us extra incentive to get things done in a timely manner - generally August-November was budget preparation time anyway because our bylaws require that the upcoming year's budget be sent to homeowners on or before December 1.

How would we know what your Bylaws are? Being on the BOD and not knowing them does not shed a good light on you.

Our bylaws says monthly meetings, we usually do not have one in December because of the holidays. I made the announcement in the November meeting that unless we have something on the agenda for January or some one has something to put on the agenda for January we will have an open meeting to the membership. I received nothing or have anything to discuss for the January meeting and will have one in February. But because there thy by law states regular monthly meetings, they feel the board should have one even if there is nothing to discuss.

This may seem off your topic, Kate, but what size is your HOA? Do you have a property manager?

Can you give us the exact words in your bylaws that there SHALL or must be a meeting of the board every month.

Who is the "they" who feel you must have a monthly board meeting?

I could argue with your interpretation of should, but will not.

... Is NOT one person’s call.

I agree.

While I agree it should have been done with a motion and vote, Kate said she announced it to the BOD and no one objected thus they gave tacit approval. Would work for me.

I certainly respect Kerry’s opinion, but I see no reason for there to be a motion, second, etc on whether to have a particular monthly meeting, UNLESS there is is some particular brouhaha related to that decision.

Me, too ...no motion, but general agreement.