Nominating Commitee??? HELP!

This is how our HOA handles it. No nominating committee

NOTICE OF ANNUAL MEETING AND FIRST NOTICE OF ELECTION OF DIRECTORS MEETING FOR XXX (Association)
NOTICE IS HEREBY GIVEN, that the Annual Meeting and Election of Board Members will be held at the following date, time and place:
DATE:
TIME:

PLACE:

The purpose of this meeting will be to elect members of the Board of Directors and transact business of the Association.

Any unit owner (or other eligible person) desiring to be a candidate for the Board of Directors shall give written notice to the Association of such person’s candidacy on or before (date) no later than 4:00 p.m. to XXX(Property Manager)

The candidate information sheet, which the Association will include when the ballots are mailed to the unit owners, can be no more than one side of an 8 ½ x 11 sheet.

The Agenda for the meeting will be as follows:
1. Certifying of proxies.
2. Approval of Minutes
3. Officers Reports/Committee Reports
4. Election of Board Members
5. New Business
6. Old Business
7. Adjournment.

What Nigel said.

All you need to do is ask homeowners to nominate themselves or another homeowner for a position and set a deadline (if you don't accept nominations from the floor during the annual committee). Send a questionnaire to all the candidates and set a deadline for the responses, and then publish that in your community newsletter. You can designate someone to receive that information and if there's no response, state so and so didn't respond to the questionnaire. Let the other homeowners interpret that however they want.

Better yet, have a type of "meet the board candidates" special meeting where all of them show up and homeowners can ask everyone whatever they want. Do this before the ballots are cast.

My above comment was to Carol. Thanks Nigel and Shelia for the comments. I agree. Unfortunately we have it in our bylaws, but Roberts Rules on elections including Proxy rules and nominating from the floor seem to make it more of a dinosaur tradition. Yet, we are about to embark on it. So some of my questions are: What procedure would a committee meeting follow? Could it be informal, without Yaying and Naying everything. Since we don’t want delays, or a controversial environment (since all we’re doing basically is collecting names of candidates submitted), can the meetings be done unannounced, without inviting the association (again- very limited scope and authority, simply reviewing applicant’s entries to ensure they are homeowners, aid in the dissemination of information, etc???). Any help will be appreciated.

Most organizations I have been involved with...the nominating committee has the job of finding/ cajoling/ persuading someone to run when there are no volunteers.

Our bylaws also call for the use of a nominating committee. It functions more as a "candidate search" committee than anything else. For the last 2 years the committee has consisted of only 1 person who makes phone calls to the homeowners and cajoles them to running for the board. 100 phone calls last year, some requiring callbacks, turned up 2 homeowners who were interested. That person has no desire to do that again this year.

We have no PM so all interest has to be funneled through the secretary.

Thanks all for the comments. Confirm that Nominating committee will be limited in scope and cannot influence choices.

Yes. I think our main duty will be to check on dues/standing, and send out information. The nominating from the floor process is definitely a possibility.

Florida HOA law is pretty specific about nominations and says "... if the election process allows candidates to be nominated in advance of the meeting, the association is not required to allow nominations at the meeting". As half-baked as our election procedures are (as in they don't really exist) we do require candidates to be nominated in advance (so that ballots and proxies may be printed well in advance of the meeting) and we do not allow nominations from the floor.