Impromptu Board Meeting - open meetings

7 members on the board, quorum is 4, Arizona.

It is my understanding that no more than 3 directors can show up and/or participate in a committee meeting or other event, otherwise it becomes a quorum and subject to the open meetings act requiring prior notice and agenda etc.

Can anyone help me with the specific reference in the Arizona Revised Statute?

Many thanks

I would think it depends on the event. For example, ifthree board members show up at another person's house (non-board member) for coffee and there's no discussion of association issues, are you suggesting this is a meeting and therefore other people should be allowed to attend? A committee meeting isn't the same as a board meeting, because not everyone on the committee is on the board. those meetings should be limited to discussing whatever the board has chartered the committee to do and any recommendations or reports should be sent to the board and discussed at an open meeting.

Since you are asking what is or isn't Arizona law, you really need to go to a private attorney, since most of us aren't lawyers. You might also try seeing if the consumer protection division in your area (usually part of the attorney general's office) has some sort of public information brochures that summarize HOA law in your state - it would likely have something on what's considered a meeting.

I think, Judy, that AZ is a lot like CA & FL. so I think that Douglas probably is right: "Based on this, all of the board can meet or be at the same place for anything not association [business] related. This would also include social events run by the association as long as directors do not "conduct association business." I also agree with him that you need to provide the exact verbiage of the law.

My HOA also has a board of 7. We have a Finance Committee. A director, the board treasurers, is chair. Another is on the FC. Our prez always attends as an ex officio member though non-voting). We asked our attorney about other directors attending since I almost always do.

Attending is fine, he wrote, but I may not participate. If I did, it would indeed be a "board meeting" subject to open forum (in CA), minutes for the membership to read, etc., per CA's Open Meeting laws.

IMO, JohnC's remark is inane.

But I do wonder the reason(s) for your question. Care to share?

Let me give my two cents.

Let's say the community has a parking issue they are trying to come up with solutions. It is purely a fact finding meeting and no action is going to take place. Purely for information gathering. Someone chairs the meeting, let's say the president. The rest of the board attends as homeowners. For two hours homeowners discuss problems and try to provide solution. The passages below are from California Civil Code. Action to me means at the end of the discussion a board is voting to set policy.

Case in point, an Annual Meeting. It is not a board meeting, it is a Member meeting, but does it now become a board meeting because all current board members are there?

“Board meeting” means either of the following:

(a) A congregation, at the same time and place, of a sufficient number of directors to establish a quorum of the board, to hear, discuss, or deliberate upon any item of business that is within the authority of the board.

“Item of business” means any action within the authority of the board, except those actions that the board has validly delegated to any other person or persons, managing agent, officer of the association, or committee of the board comprising less than a quorum of the board.

My take?

There was a Finance Committee meeting and a couple of directors attended - it is still just a Finance Committee meeting.

Do Board meetings in Arizona require notice to be a Board meeting?