RaymondO (Florida)
Posts: 2
Posts: 2
Posted:
Is a recorded transcript of the minutes of Florida Association considered an official record of the association
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RECORDED TRANSCRIPT
Started by RaymondO • 9 replies • 769 views
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RichardP13 (California)
Posts: 3,868
Posts: 3,868
Posted:
Many associations will record their meetings and then transcribe them into the minutes. Once done, the recording is then, or should be erased.
To the best of my knowledge, NO, they are not.
To the best of my knowledge, NO, they are not.
JenniferG11 (Texas)
Posts: 667
Posts: 667
Posted:
Quote:
Posted By RichardP13 on 08/12/2018 10:07 AM
Many associations will record their meetings and then transcribe them into the minutes. Once done, the recording is then, or should be erased.
To the best of my knowledge, NO, they are not.
Many associations will record their meetings and then transcribe them into the minutes. Once done, the recording is then, or should be erased.
To the best of my knowledge, NO, they are not.
Transcript refers to the written form, and yes they are official records of the association in Florida.
RichardP13 (California)
Posts: 3,868
Posts: 3,868
Posted:
Quote:
Posted By JenniferG11 on 08/12/2018 10:28 AM
Posted By RichardP13 on 08/12/2018 10:07 AM
Many associations will record their meetings and then transcribe them into the minutes. Once done, the recording is then, or should be erased.
To the best of my knowledge, NO, they are not.
Many associations will record their meetings and then transcribe them into the minutes. Once done, the recording is then, or should be erased.
To the best of my knowledge, NO, they are not.
Transcript refers to the written form, and yes they are official records of the association in Florida.
Are you implying they are recorded with the county?
That's somewhat dumb.
GeorgeS21 (Florida)
Posts: 3,808
Posts: 3,808
Posted:
Didn't sound to me like Jennifer was implying they should be recorded with the county ... just that they are official records of the HOA.
KerryL1 (California)
Posts: 14,550
Posts: 14,550
Posted:
When whoever writes the draft minutes, they should only include what was done--motions, action taken-- not discussion, debate, etc.
The board then approves the minutes and they become part of the official record and must be kept forever.
The board then approves the minutes and they become part of the official record and must be kept forever.
DouglasK1 (Florida)
Posts: 2,046
Posts: 2,046
Posted:
Quote:
Posted By RichardP13 on 08/12/2018 10:54 AM
Are you implying they are recorded with the county?
That's somewhat dumb.
Are you implying they are recorded with the county?
That's somewhat dumb.
Official records include minutes and financials, those of course would not be recorded with the county, but they are official records in the context of FS720, which requires making them available for inspection by members.
Escaped former treasurer and director of a self managed association.
RichardP13 (California)
Posts: 3,868
Posts: 3,868
Posted:
Quote:
Posted By GeorgeS21 on 08/12/2018 10:59 AM
Didn't sound to me like Jennifer was implying they should be recorded with the county ... just that they are official records of the HOA.
Didn't sound to me like Jennifer was implying they should be recorded with the county ... just that they are official records of the HOA.
Ok, so if they aren't recorded with the county, was the meeting recorded?
GenoS (Florida)
Posts: 4,276
Posts: 4,276
Posted:
I thought it was pretty clear that the OP was referring to audio or video recording, not the act of recording documents in the public records of the county.
RichardP13 (California)
Posts: 3,868
Posts: 3,868
Posted:
Quote:
Posted By GenoS on 08/12/2018 3:22 PM
I thought it was pretty clear that the OP was referring to audio or video recording, not the act of recording documents in the public records of the county.
I thought it was pretty clear that the OP was referring to audio or video recording, not the act of recording documents in the public records of the county.
It is what I thought, and unless that recorded, if it was a recording, was motioned, seconded and approved, does not make it an official transcript of the association.
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