How to deal with a disgruntled resident

Someone in our building is removing HOA memos/notices that we post in the front entrances to our buildings. This is the second time this happened and it is always removed from the same entrance. We suspect who the person is but do not have proof. Would it be worthwhile to instruct our management company to send a letter to every resident informing them that removing HOA/Management company notices is considered interfering with Board business and could result in a fine?

We do have an enclosed bulletin board by the mailboxes in our building but important notices we usually hang at the entrances of our condo building. This message in particular was about residents pulling open the entry gate to get inside of the community. Why people are doing this is still a mystery because management has informed homeowners, investors and tenants about this issue.

Reasons that a few people might be doing this? Some residents don't like that the Board is enforcing the rules and regulations. We had to deal with people not walking dogs on leashes, not picking up after their pets, allowing pets to defecate on balconies, using visitor parking spaces to park a 3rd vehicle, etc. The new Board is trying to bring some stability back to the development and some people want to continue to do as they please. I would not wish this job on my worst enemy.

Can't stop someone from doing this. Just make it inconvenient. The official postings should be in a locked case. We did ours at the mailboxes. The other areas may not be that secured and can be considered littering. We have a sign that says "No soliciting". Doesn't stop anyone that I know of. Just a way for someone to say "Hey did you see that sign up front that says No Soliciting?".

I say if you want to post them in those areas, then make it more protective. Get a display case and put some cork for a bulletin board in the back. Have the case have a lock on it. Can get this at a Craft Store. IF it gets broken, then that can be considered vandalism and person can be prosecuted by the law. Removing a memo off a wall not so much...

Thanks for the feedback yes we do have procedures for covenant violations. I think we will get the mgt company to send a letter stating exactly what you said

The trouble with relying only on notices listed in common areas is they seem less forma, AND they don't reach landlord. Landlord often don't inform tenants of the rules. And it's landlords (owners) who get called to hearings and fined if their renters break the rules. We have 25-30% renters, for instance.

In many HOAs, formal letters can be sent via email for those owners who opt in.