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JeanN (South Carolina)
Posts: 1
Posted:
51% of the homeowners signed a petition to remove the board, by the time the 51% of the signatures were signed, all but one of the board members had resigned, along with the management company. The board members resigned immediately, the management company has 30 days left. Does the remaining board member have any athority to do make any decisions, since the petition called for her romoval also? The petition signed called for a meeting to elect a new board but between the date of the meeting (which was noted in the petitiion) and the resigning date of the management company, we are left with 11 days of no supervision of the complex. Can one or two owners volunteer to stay in the office and oversee things just for the 11 days so someone can be reached in case of an emergerncy or whatever. The present mangement company has already contacted the pool, trash and maintenance companies and they are willing to stay on until the new board is voted in an makes its decisions. Does that remaining board member have any authority in this department or would we have to get (by e mail) a 51% vote to have permission to have someone take over the office for that 11 days? I appreciate any help you can give us.
JoeW1 (New York)
Posts: 728
Posted:
JeanN - Let me get this right, a group of people organized a petition to remove the entire board and management without any plan on who or how to fill the vacancies? It almost sounds like the residents wanted things better but didn't realize someone would have to step in to accomplish it.

My mind is realing at what a potential crisis situation your HOA may be in right now. Your one remaining Board member did not jump ship so I'd try to get all the association records you can from him/her. At the same time you need all association records from Management. You need to check your Bylaws on what constitutes quorum so you can hold a special meeting of owners and vote new board members into office and then choose officers (Pres., VP, Treas., Secretary).

Curious, what was the reason for the upheaval?
BradD2 (Florida)
Posts: 418
Posted:
Based on what you said that board member is in charge until the meeting where they either confirm or reject the recall. The catch is that the one board member doesn't have any power alone as boards require a quorum as defined by the by-laws.
BradP (Kansas)
Posts: 2,640
Posted:
But if they are the only remaining board member doesn't that qualify as a quorum or do open positions count?
RobertG (Arizona)
Posts: 505
Posted:
A more specific question is to know exactly how Jean's by-laws are written. Ours still may not any action since there is not a quorum, however, in another section, the one remaining board member may appoint new board members to fill the vacancy, even if there is not a quorum. It all depends on the actual by-law.
BradD2 (Florida)
Posts: 418
Posted:
Depends on the specific wording in the By-Laws. Ours says there shall be between 3 and 7 board members and it must be an odd number. If there is only one then it doesn't meet the minimum to be a quorum.

However, it does allow the remaining board member(s) to appoint other board members if the minimum is not met. So the one could appoint 6 others who not be affected by the recall (like the spouses of the first set of members).
JoeW1 (New York)
Posts: 728
Posted:
Quote:
Posted By BradD2 on 08/15/2007 11:16 AM
Depends on the specific wording in the By-Laws. Ours says there shall be between 3 and 7 board members and it must be an odd number. If there is only one then it doesn't meet the minimum to be a quorum.

However, it does allow the remaining board member(s) to appoint other board members if the minimum is not met. So the one could appoint 6 others who not be affected by the recall (like the spouses of the first set of members).

BradD2 - If there is no quorum of the Board, how can one Board member take action or appoint?
NancyD1 (Florida)
Posts: 447
Posted:
Quote:
Posted By BradD2 on 08/15/2007 11:16 AM
Depends on the specific wording in the By-Laws. Ours says there shall be between 3 and 7 board members and it must be an odd number. If there is only one then it doesn't meet the minimum to be a quorum.

However, it does allow the remaining board member(s) to appoint other board members if the minimum is not met. So the one could appoint 6 others who not be affected by the recall (like the spouses of the first set of members).

Brad, our B-Laws are worded the same. If there was one person left on the Board they would appoint the 4 or 6 additional needed. There is no quorum involved. The remaining directors appoint the resigned directors.

They would have to stay at the required board number that they had previous to the resignations. Last year at our elections we did not get enough members to run, so the BOD motioned to reduce the directors from 7 to 5. It can always be changed back, but it stands a 5 now.
JoeW1 (New York)
Posts: 728
Posted:
NancyD1 - You state "They would have to stay at the required board number that they had previous to the resignations."

So how come last year at your elections your BOD motioned to reduce the directors from 7 to 5?

If you don't get a turnout for quorum don't you have to hold another meeting to elect the other 2 Board members?
RobertG (Arizona)
Posts: 505
Posted:
Quote:
Posted By JoeW1 on 08/15/2007 1:09 PM
NancyD1 - You state "They would have to stay at the required board number that they had previous to the resignations."

So how come last year at your elections your BOD motioned to reduce the directors from 7 to 5?

If you don't get a turnout for quorum don't you have to hold another meeting to elect the other 2 Board members?

JoeW1 - Look at what several of us have posted. It really depends on what NancyD1's by-laws state. The examples we gave show how filling vacancies to the board is independent of quorum requirements. It is done purposely so you don't get in a bind where you can't possibly ever get quorum. Our by-laws even state how to fill the board back when everyone is gone.
CharlesI1 (California)
Posts: 30
Posted:
What state are you in? Calif law didtates what happens if all bod members quit or die. In extreme cases the superior court intervenes thru the attorney generals office.
RogerB (Colorado)
Posts: 5,067
Posted:
Jean, what is to be done depends on your By-laws. For the By-laws with which I am familiar, the one remaining Board member is the only one with authority. They can hold a Board meeting because they are a quorum of 100%; they can chose to appoint other Board members; and they can conduct all of the business of the association until there are more Board members. Having their name on a recall postition doesn't matter - they are on the Board until such time as they quit, are removed, or their term is over. If they resign you need to immediately call a special members meeting and elect Directors to fill the remaining terms of each respective position vacated.
GloriaM (North Carolina)
Posts: 829
Posted:
Jean:

You have the petition of 51% of the Owners to remove the board, but did you call a meeting for the purpose of removing the board and then immediaetly after you should have had an election of a new board.

Leaving your HOA without a board and without management was very poor planning and left your HOA exposed. I sincerely hope that you call a meeting quickly to elect a new board.
RobertR1 (South Carolina)
Posts: 5,164
Posted:
Question?
Hupothetical: Suppose there is no Board members? In this particular case, wouldn't the Management Company be in charge until a new Board is elected? I believe they have a number of days before they leave so let's assume that to be the case.

If there were no Board Members would or could the court step in and provide a "council" or something? If the court did would this keep the association "alive" or would you have to form a new Regime?
RobertG (Arizona)
Posts: 505
Posted:
I think there are too many folks just giving opinions on something where there are no facts presented. Until Jean posts her by-laws, no one can state how this will play out with any certainty. For example, our by-laws take care of an empty board by having any member call a special meeting to resolve the issue.
RogerB (Colorado)
Posts: 5,067
Posted:
RobertR, the MC could assist homeowners who step forward in calling a special members meeting. It would take too long to go to court to appoint a receiver. Besides, who would be the one to contact an attorney to set this in motion? It would be much more expedient and effective to elect new Directors at a special meeting unless no one would volunteer to serve.

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