Board member inviting accountant to our Board meeting

So we have a newish Board member who does things on his own, unfortunately. Recently, he submitted RFPs to lawn care providers which the scope of work went beyond what the Board has authorized him to seek bids on.

Alternatively, he has always been opposed to a full audit, despite it being in our governing docs that one must be conducted annually. He then would only accept an "Audit Lite" where it wasn't a full audit, and would naturally be at a lower price point. We talked with our attorney who advised us to do a full audit this year, with future audits being the "audit lites". At our April board meeting, he was authorized to seek three bids for the full audit, which presumably he has not done.

Our next Board meeting is tomorrow and on the agenda half way down I have "2017 Financial Audit" as an slated item so we can go over any potential bids that he was supposed to have solicited. The Board member just emailed the Board stating:

"Greetings,
I have ACCOUNTANT, our accountant, coming to the meeting tomorrow evening at BOARD MEETING LOCATION. I told ACCOUNTANT that we would let him talk at the beginning, 7 o'clock and could leave as soon as we got answers to any and all questions regarding the topic of an AUDIT of the HOA finances. I hope that meets with everyone's approval. Thank you."

So he is springing this on us 24 hours before our Board meeting, that is already chock full of agenda items.

How would you proceed?!?!?!?!?

I guess I'm frustrated because that sounds fine on my end, but I'm sure the Board member who invited the accountant will want to ask numerous questions and just eat into valuable time. I was under the impression that since the Board has already voted upon the issue, it is dropped unless it's to present a bid for what the Board approved. Anything else would just be wasting everyone's time!

Yes I'm not opposed to the audit. In fact, I was instrumental in pushing for it! I believe the Board member invited the accountant to this meeting to try to persuade us to do the "audit lite" even though our attorney recommends the full audit based upon our governing docs and the fact the Board has already voted for and approved the full audit (this Board member abstained from voting).

It's frustrating because our meetings last a loooooong 2 hours and at our last meeting we didn't even finish the agenda! We already have a chock full one for tomorrow night, and now this yahoo decides to invite our accountant, which you know will take up at least 15 mins if not more. Yeah I'm pissed!

Still haven't responded to the Board member. Waiting to settle my nerves a bit before I start typing up a response.. if I even do write one.

So would you mind saying what you'd tell to this Board member if you were me?

The HOA accountant should not conduct the audit or even find someone to conduct the audit.

You need an outside source to do that.

A full audit EVERY year? That is quite an expense. What size is your HOA and how many members?

Our attorney said this would not be a conflict of interest, since our accountant acts like a neutral third party in our set up.

Your board member is behaving inappropriately, and you did the right thing. He needs to be relieved of the job of getting bids on anything, since he has proved himself incapable of following any agenda other than his own.

If there are homeowners at the meeting, it might be interesting to ask him to explain for the record why he is so vehemently opposed to an audit. Is he trying to hide something? There is no such thing as an "audit lite". That's a review, and it would only verify the math of your financials and doesn't audit anything except the accountant's ability to do arithmetic.

UPDATE: The accountant was there on time and I suggested we spend 10 to 15 minutes to entertain his "sermon" then we would just have a late start for our regular meeting. The accountant took about 20 or so minutes to explain he believes a full audit is not needed for our HOA (funny thing, he said ethically he couldn't do it for us since it would be a conflict of interest). So naturally he proposed a "Financial Review" which he CAN do (and charge us for) which isn't as thorough as the full audit.

I was polite and so were the other Board members, thanked him for coming, then moved on with the agenda. When the agenda item of "Audit" came up, the Board member tried to persuade the Board to do the Financial Review. We reminded him our attorney suggested we do a full audit now, then an "audit lite" thereafter.

The Board member became rather irate, and while he didn't curse (like he did with me on the phone) he was very aggressive with the two other Board members who tried to explain why the Board decided what it did. At best, he was rude. At worst, he was aggressively confrontational. I just let them hash it out (the other Board members remained cool as a cucumber) so it would show the true colors of that Board member.

Ultimately, nothing has changed. A full audit is slated and I requested our PM procure 3 bids for the service, not our irate Treasurer/Board member.

THANK YOU SO MUCH FOR ALL OF YOUR ADVICE!!!!

That's the way to do it.