DianeH8 (Florida)
Posts: 2
Posts: 2
Posted:
We would like formed a safety committee and would like to know if it is ok to have more than two board members at the committee meetings that are not a part of a regular HOA Board meeting.
A service of:
Community123.com
Professional websites for HOAs & condos, since 2004
Professional websites for HOAs & condos, since 2004
🎁 1st year FREE for HOATalk members! →
COMMITTEE MEETINGS
Started by DianeH8 • 9 replies • 895 views
💬 Join us to post & get advice from 50,000 HOA & Condo leaders.
Create Free Account →
⚡ Takes 30 seconds
Already a member? Log in
KerryL1 (California)
Posts: 14,550
Posts: 14,550
Posted:
It depends. How many are on your Board?
GenoS (Florida)
Posts: 4,276
Posts: 4,276
Posted:
Quote:
Posted By DianeH8 on 03/27/2018 3:42 PM
We would like formed a safety committee and would like to know if it is ok to have more than two board members at the committee meetings that are not a part of a regular HOA Board meeting.
We would like formed a safety committee and would like to know if it is ok to have more than two board members at the committee meetings that are not a part of a regular HOA Board meeting.
It depends. How many directors constitute a quorum? And are they going to attend the safety committee meetings as observers/spectators or are they going to participate in the meetings? When a quorum of directors - this usually means a majority of your board - gather to discuss association business (in Florida) then it's technically a Board meeting. Less than a quorum, that's fine and the board members can participate in the meeting.
DianeH8 (Florida)
Posts: 2
Posts: 2
Posted:
Where in the state bylaws is the complete explanation on this.
GenoS (Florida)
Posts: 4,276
Posts: 4,276
Posted:
FS 720.303(2)(a) "A meeting of the board of directors of an association occurs whenever a quorum of the board gathers to conduct association business."
That's from the Florida Statutes, not the "state bylaws".
That's from the Florida Statutes, not the "state bylaws".
SueW6 (Michigan)
Posts: 814
Posts: 814
Posted:
Some questions:
Was there a committee chair designated?
Were you established to make decisions and do specific tasks? (i.e. "with power"?)
Or are you a reporting committee that will simply investigate and report its findings back to the board?
Is it going to be a Standing Committee or an ad hoc committee?
Did the Board chairperson name the committee members or did the committee chair find them, or are they non-Board volunteers?
Was a Board liaison named?
The Board chair is usually an ex-officio of all Board Committees, so he/she may be in attendance, too.
You can even have non-members on the committee - like a police officer.
This sounds like an "ordinary committee", not a "committee of the whole" (the entire board) so be careful that it not perceived as a mini board meeting.
Was there a committee chair designated?
Were you established to make decisions and do specific tasks? (i.e. "with power"?)
Or are you a reporting committee that will simply investigate and report its findings back to the board?
Is it going to be a Standing Committee or an ad hoc committee?
Did the Board chairperson name the committee members or did the committee chair find them, or are they non-Board volunteers?
Was a Board liaison named?
The Board chair is usually an ex-officio of all Board Committees, so he/she may be in attendance, too.
You can even have non-members on the committee - like a police officer.
This sounds like an "ordinary committee", not a "committee of the whole" (the entire board) so be careful that it not perceived as a mini board meeting.
JohnC46 (South Carolina)
Posts: 14,265
Posts: 14,265
Posted:
Quote:
Posted By GenoS on 03/28/2018 6:26 PM
FS 720.303(2)(a) "A meeting of the board of directors of an association occurs whenever a quorum of the board gathers to conduct association business."
That's from the Florida Statutes, not the "state bylaws".
FS 720.303(2)(a) "A meeting of the board of directors of an association occurs whenever a quorum of the board gathers to conduct association business."
That's from the Florida Statutes, not the "state bylaws".
Like it or not, this pretty well sums it up.
KerryL1 (California)
Posts: 14,550
Posts: 14,550
Posted:
Geno cited the correct statute, Diane. It means that if a quorum of the board attends the committee meeting, they may only as observers. Or, among themselves, they can choose who may speak so that las than a quorum does. That is exactly what our attorney advised in a letter to our board.
How many would be a quorum of your Board, Diane?
How many would be a quorum of your Board, Diane?
JimH29 (Florida)
Posts: 63
Posts: 63
Posted:
If three HOA board members sit on the Architectural Review Committee, would that constitute a quorum of the HOA board?
There are 5 members on each of these boards/committees...in FL.
TIA
There are 5 members on each of these boards/committees...in FL.
TIA
GenoS (Florida)
Posts: 4,276
Posts: 4,276
Posted:
Quote:
Posted By JimH29 on 04/01/2018 11:08 AM
If three HOA board members sit on the Architectural Review Committee, would that constitute a quorum of the HOA board?
There are 5 members on each of these boards/committees...in FL.
TIA
If three HOA board members sit on the Architectural Review Committee, would that constitute a quorum of the HOA board?
There are 5 members on each of these boards/committees...in FL.
TIA
How many directors on the board in all? If the answer is 5 or less then yes, 3 constitutes a quorum. It's not practically a problem until someone objects or complains. We had 4 (of 6) board members at each of our last Finance Committee, Landscape Committee and Maintenance Committee meetings. They were certainly statutory "board meetings" but were never noticed as such. Notce of them was posted, however, and they were all open to any homeowners who wished to attend.
Your HOA sounds a lot like mine, Jim.
🎯 You've read this entire discussion
Join the conversation with 50,000 HOA & Condo Leaders:
- ✓ Ask follow-up questions
- ✓ Share your experience
- ✓ Get expert advice
- ✓ Access 350,000 discussions
Create Free Account →
⚡ Takes 30 seconds
Already a member? Log in here