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RaeL (Florida)
Posts: 9
Posted:
Are you allowed to post meeting minutes to a closed Facebook group? We have a closed Facebook group made up of people in our neighborhood where we share information and discuss the HAO meetings for the ones who are unable to attend. We just got a notice from the board stating we cannot post on our page.
MelissaP1 (Alabama)
Posts: 13,836
Posted:
I would think that would not be a good idea in a private group outside the HOA. You don't know if those are "official" notes. Which official notes usually have to be approved by the board at the NEXT meeting. So the meeting notes you may be posting would be more of the "personal" than of the "official".

Doesn't mean you can't discuss what is going on with the HOA. It's just that it's more of a personal basis. Official business should stay in an official capacity. Released in a HOA sponsored or shared resource is a better choice where to post APPROVED official notes.

When I was President, was NOT allowed to act as the Secretary. The Secretary was responsible for the meeting notes. However, we lost our Secretary (along with most of the board my last year in). So I would post the meeting notes at the Mailbox area but mark them "Unofficial". It was enough notes to let people know what was going on and voted on. Could not be used more than just informational. Otherwise, Official HOA notes can be used in court or other matters.

Former HOA President
TimB4 (Tennessee)
Posts: 21,059
Posted:
Posting a copy of the written approved minutes, I see nothing wrong with.
After all, these are the official documentation of a Boards actions and can be used in a court of law.

Posting a copy of draft minutes would be an issue to me (because they can be amended).

Writing your own notes and posting them would completely remove any right the Board may or may not have.
RaeL (Florida)
Posts: 9
Posted:
We don't post official notes we just discuss what happened at the meeting to keep each other informed if we can't attend. The official notes are mailed to the residents but many travel over seas and don't have access to their mailboxes for quite some time. We were also told we could not post anything negative in our discussion because if word got out to non residence it could make our property values go down. Does that mean we cannot discuss the HOA to a friend who is thinking of buying in the neighborhood? I feel like they should no what they are getting into. This is my first time living in a neighborhood so unsure of it all. Discussing it with my neighbors is very helpful to me.

I appreciate your feedback!
JohnC46 (South Carolina)
Posts: 14,265
Posted:
Quote:
Posted By TimB4 on 03/03/2018 8:48 AM
Posting a copy of the written approved minutes, I see nothing wrong with.
After all, these are the official documentation of a Boards actions and can be used in a court of law.

Posting a copy of draft minutes would be an issue to me (because they can be amended).

Writing your own notes and posting them would completely remove any right the Board may or may not have.

I agree with Tim.

That said, I would advise you to make it very, very clear that none of you speak for the BOD nor the association. You are expressing personal opinions and they should be taken with a grain of salt.
TimB4 (Tennessee)
Posts: 21,059
Posted:
Quote:
Posted By RaeL on 03/03/2018 8:55 AM

We were also told we could not post anything negative in our discussion because if word got out to non residence it could make our property values go down.

That's a falsehood. Negative comments may or may not influence buyers. Less potential buyers could mean having to lower the asking price to entice the buyers back.

I think this is more of a concern over the Board being seen in a bad light.

Quote:
Posted By RaeL on 03/03/2018 8:55 AM

Does that mean we cannot discuss the HOA to a friend who is thinking of buying in the neighborhood?

No, it's more of a scare tactic by the Board (which I would disagree with).

Quote:
Posted By RaeL on 03/03/2018 8:55 AM

This is my first time living in a neighborhood so unsure of it all. Discussing it with my neighbors is very helpful to me.

You still have the ability to discuss things with the neighbors.
Keep in mind that if you question a policy or don't understand a decision if you approach the Board with a positive attitude and express that you are asking the questions in order to learn vs. criticize, they should be open to discussing things with you.
GenoS (Florida)
Posts: 4,276
Posted:
Quote:
Posted By JohnC46 on 03/03/2018 9:09 AM
I agree with Tim.

That said, I would advise you to make it very, very clear that none of you speak for the BOD nor the association. You are expressing personal opinions and they should be taken with a grain of salt.

Exactly this. Unless you've signed some sort of legally binding Non-Disclosure agreement you're free to post anything you want, anywhere you want as long as you don't represent yourself as speaking for the board. I'd tell them to stick their objections where the sun don't shine.
AugustinD
Posts: 5,144
Posted:
The homes the HOA Members own may be the largest single investment of their lives. Members have the right to comment, though I would caution all to strive for facts and constructive opinion. IMO, you also have the legal right to post the Minutes. However, do expect retaliation from the HOA Board. For example, the Board may name you during meetings and in a derisive way. I think the typical board consists of long-time directors painfully aware they are not paid a cent. They often do not take kindly to any criticism, no matter how thoughtful it is. A part of me cannot blame them, especially when the critic is not willing to serve on the board.
BenA2 (Texas)
Posts: 1,273
Posted:
What you are describing is, I'm sure, true of some board members but I don't believe it describes most. We have people who occasionally badmouth the board on public forums but the subject rarely makes it to meetings. We may laugh about it or say things in private but none of our board members have ever tried to retaliate. That would be juvenile.
ArtL1 (Florida)
Posts: 140
Posted:
Ask them to show you what in your governing documents or state law says you can't exercise your First Amendment right to talk about whatever you like.

If you were board members or committee members, discussing official HOA business, there are some restrictions...but assuming that's not the case, they're way overstepping their authority.
JoniL (South Carolina)
Posts: 47
Posted:
Hi I read somewhere this may apply may not? If your Facebook page has name of association or anything to with it then they have issue with that. This is what I would like to see happen here. So that neighbors could discuss the property or find solutions ,band together. Good Luck
DouglasM6 (Arizona)
Posts: 724
Posted:
Really good advice from Tim. If they are approved minutes, should not be a problem. If your page is named the same as the association, put "residents of" in from of the title.

I personally have a very hard time with people telling others what they can or cannot talk about. I personally find myself at odds with anyone that tells me I cannot talk about something to someone. It may lead to problems in the future, but up till now I simply respond "I'll say any damn thing I please", smile and walk away. I'm fairly confident that I've had conversations with neighbors about HOA business or issues that I probably shouldn't have. But I did. It's just my way of doing it. I feel that 100% full disclosure and transparency in all matters trumps the "do not speak of..." rule.
JohnC46 (South Carolina)
Posts: 14,265
Posted:
I agree one should be able to say most anything they want. My concern is that a "page" of any type that plays on the name of the association can confuse people especially if an association of "older" people.

ABC Corporation is one thing. I believer Friends of ABC Corporation can border on confusion where as ABC Corporations Suck does not.
TimB4 (Tennessee)
Posts: 21,059
Posted:
Quote:
Posted By JohnC46 on 03/06/2018 5:33 PM

My concern is that a "page" of any type that plays on the name of the association can confuse people especially if an association of "older" people.

John,

That's being a little discriminatory isn't it ;)

I've seen many people confused by the written word. Age wasn't a factor in what I saw.
JanetB2 (Colorado)
Posts: 4,219
Posted:
I fully agree with Tim’s initial reply. Keep in mind our Constitution allows Freedom of Speech! As long as your FB page does not allow or engage in any activity which violates any laws, then the owners have the freedom to discuss as they wish. As others have noted just be sure to note that the page is not an “official” page ran by the HOA Board and only essentially a message board for the various property owners to discuss various issues.
JohnC46 (South Carolina)
Posts: 14,265
Posted:
Quote:
Posted By TimB4 on 03/06/2018 6:23 PM
Posted By JohnC46 on 03/06/2018 5:33 PM

My concern is that a "page" of any type that plays on the name of the association can confuse people especially if an association of "older" people.


John,

That's being a little discriminatory isn't it ;)

I've seen many people confused by the written word. Age wasn't a factor in what I saw.

My experience in life is more older people get easily confused versus younger people and I am 75..........LOL
TimB4 (Tennessee)
Posts: 21,059
Posted:
Quote:
Posted By JohnC46 on 03/07/2018 9:04 AM

My experience in life is more older people get easily confused versus younger people and I am 75..........LOL

What were we talking about
JoniL (South Carolina)
Posts: 47
Posted:
Lol I am 57 always get confused with written legal jargon so I look to the more mature experiences individuals in such matters

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