Documents

We have a clubhouse where we live. For the past 5+ years we have been renting it out to our residents. This is a two part question---board member said as long as the members are NOT using it that night the board can rent it out..when I question her she said its in the docs.(can not find anything in my docs) # 2 when asked where is the money going when it is rented, she said "general fund" now this is money earned. I always thought when any changes are made to the docs, it has to voted on by the homeowners. We as homeowners pay for use of the clubhouse, this should not interfere with other things that have been going on for years....

Thanks

I have no problem with that part. However there is a group of card players that have been using it for 10 years. I don't think as a homeowner who pays monthly dues for use of the clubhouse be pushed out because someone wants to rent it out

That would be a idea.. but most times we have 10 or more...we did try this but it was a lot of work for the hostess/host..

Renting it out to the public may put you under the various ADA regulations as well. If your clubhouse and parking lot are already ADA-compliant then perhaps that's not a big concern.

When we don't have scheduled activities going on, our clubhouse may be reserved by an owner for a "private party". The owner is responsible for his or her guests, must clean up after the party and leave the place just as they found it. A cleaning deposit is necessary and it is refunded if everything is in order, or some portion is kept if there's any cleanup or repairs necessary afterward. Our docs are silent about the clubhouse except for saying it's part of the common property and the HOA is responsible for its upkeep and insurance coverage. Past boards have enacted reasonable rules & regulations regarding private party reservations, what to set the thermostats at, when it should be locked up, usage of the exercise room, etc.

Recently there was a conflict between a group of peopole who have been having Wednesday afternoon gatherings in the clubhouse and an owner who had reserved the clubhouse that day for a private party. Chaos ensued. Basically, the social committee used to coordinate clubhouse activites and publish a monthly schedule. A year-and-a-half ago the entire social committee resigned and we have been operating without one ever since.

No one liked my proposed solution: Private party reservations for the clubhouse would be REQUIRED to be coordinated through the social committee. No social committee = no more private parties until there is one.

Yes the board knows we have been playing this night for years...I agree, as we pay to use the clubhouse as do others. I will be following up with the board..