HOA email regulations

I have just became the VP of my condo. The property manager denied me of having all owners email contacts. My intent is to create a weekly update for everyone so they are up today on current projects, etc...Am I entitled to communicate to all?

We've had a similar discussion recently, Angel, and it was specific to FL. I didn't pay close attention since I'm in CA. but one or more posters cited your state statutes on this topic. I don't recall if there is a difference between condo statutes or other HOAs' statutes.

Let's hope a FL poster will see this & reply.

If a unit owner gives written authorization to receive official notices from the association via email, then those email addresses are considered "official records" and must be given to any unit owner who requests to see them.

As a board member you should be able to see them regardless, however, your use of them should be restricted to those owners that have elected to receive official notices via email. That's the same as if any other owner requested access to the list.

I suggest you have an "email auth form" printed up or placed online. Put 3 checkboxes on it:

1. Official notices
2. Newsletters
3. Permission to publish my email address

The law hasn't caught up yet to 30-year-old email technology, but those should cover you. The only thing that entitles you to communicate with owners via email pertains to official association notices and then only if you have written authorization to do so. In an emergency you'd be able to use any and all email addresses in the board's posession.

It sounds like the things you want to send out would be more appropriate posted on a website.