HOA Deadlines

Would you not work backwards from the final date? If you set December 31st as the end date, then December 1st would be the 30 day notice.

Does notice have to be delivered to members 4 days before meeting or is it sufficient to have the notice postmarked 4 days before meeting?

Technically, it's the postmark.

Ideally, Boards should have their act together and send notices far ahead of the minimum guidelines.

It is generally the post mark which will determine date sent. There is nothing which would show potential delivery date unless sent “certified return receipt” which in some HOA’s would be cost prohibitve and time consuming and which many State Statutes do not at this time require. Most only require the post mark showing when properly sent ... which can be verified by the BOD members receiving their own documents.

From Davis-stirling.com: NOTICE vs DISCLOSURE

"Notice Defined. The Davis-Stirling Act specifies how disclosures must be made as well as alerting the membership to upcoming events...There are two forms of notice, general and individual.
1. General Notice. If a provision of this act requires “general delivery” or “general notice,” (such as board meetings), the document may use one or more of the following methods (Civ. Code §4045):

Any method provided for delivery of an individual notice pursuant to Section 4040.

Inclusion in a billing statement, newsletter, or other document that is delivered by one of the methods provided in this section.

Posting the printed document in a prominent location that is accessible to all members, if the location has been designated for the posting of general notices by the association in the annual policy statement, prepared pursuant to Section 5310."

As can be seen,board meetings only require a "general notice" so our mailroom bulletin boards, website, elevators, and, oh, in our monthly newsletter too, are sufficient. If any Owner wanted US mail delivery of meeting notices, we certainly would comply. None want it.