KrystalA (Iowa)
Posts: 60
Posts: 60
Posted:
Who sets the agenda in your association? Some believe the president should be ant others think the property manager should be...thoughts?
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Board Meeting Agendas, who sets them
Started by KrystalA • 28 replies • 2960 views
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Jadedone4 (Virginia)
Posts: 495
Posts: 495
Posted:
The Board sets the Agenda with input from community, and the M/C. Normally you should start the process right after ending a previous board meeting, with the addition, research and background information from current meeting (new business, comments/questions/concerns from resident's forum/segment, etc).
This is just one of many ways to do an Agenda - but one that I have found to be all-inclusive, allowing boardmembers, community and the M/C to get issues, matters before the board, etc - out in the open.
This is just one of many ways to do an Agenda - but one that I have found to be all-inclusive, allowing boardmembers, community and the M/C to get issues, matters before the board, etc - out in the open.
BradP (Kansas)
Posts: 2,640
Posts: 2,640
Posted:
Krystal:
I don't know if there is a scientific way to do it, but it should be the board. As president I came up with an agenda that I felt we needed to cover and asked the other board members if they had items. If a homeowner wanted a topic discussed we also added that as well.
I don't know if there is a scientific way to do it, but it should be the board. As president I came up with an agenda that I felt we needed to cover and asked the other board members if they had items. If a homeowner wanted a topic discussed we also added that as well.
PaulM (Pennsylvania)
Posts: 1,347
Posts: 1,347
Posted:
KrystalA: I believe it should be the Board collectively; they know the 'business' of the association and what directly requires attention at any given time. It is really the Board's responsibility to show their capability, and it (agenda) provides a means for the Board to build up the confidence level of the membership.
For an agenda to flow smoothly, there should be a 'format' you want to follow; for example: Welcome; Committee Report/s; Prop. Mgr. Report w/present financial status; Old Business; New Business; Announcements (social events, new owners,); Q&A; Closing.
This is by no means written in stone, but it is a format which can be followed as you see fit.
For an agenda to flow smoothly, there should be a 'format' you want to follow; for example: Welcome; Committee Report/s; Prop. Mgr. Report w/present financial status; Old Business; New Business; Announcements (social events, new owners,); Q&A; Closing.
This is by no means written in stone, but it is a format which can be followed as you see fit.
RobertR1 (South Carolina)
Posts: 5,164
Posts: 5,164
Posted:
Our By-laws state the order for an annual meeting.
I don't think it is followed very closely.
I suspect a good number of associations are run by the Board with the intent to keep the peace, as oppossed to governing by the Book. I run into lots of people in my association that are absolutely convinced the proper way to manage is to please the majority. Read somewhere recently about the benefits of conducting an information session with new owners as a way to get everyone around the same campfire and dancing to the same music.
A couple of owners here have started an informal social hour once a week that provides a venue to get Regime information.
I don't think it is followed very closely.
I suspect a good number of associations are run by the Board with the intent to keep the peace, as oppossed to governing by the Book. I run into lots of people in my association that are absolutely convinced the proper way to manage is to please the majority. Read somewhere recently about the benefits of conducting an information session with new owners as a way to get everyone around the same campfire and dancing to the same music.
A couple of owners here have started an informal social hour once a week that provides a venue to get Regime information.
BarneyC
Posts: 50
Posts: 50
Posted:
Quote:
Posted By RobertR1 on 07/28/2007 6:29 AM
Our By-laws state the order for an annual meeting.
I don't think it is followed very closely.
I suspect a good number of associations are run by the Board with the intent to keep the peace, as oppossed to governing by the Book. I run into lots of people in my association that are absolutely convinced the proper way to manage is to please the majority. Read somewhere recently about the benefits of conducting an information session with new owners as a way to get everyone around the same campfire and dancing to the same music.
A couple of owners here have started an informal social hour once a week that provides a venue to get Regime information.
Our By-laws state the order for an annual meeting.
I don't think it is followed very closely.
I suspect a good number of associations are run by the Board with the intent to keep the peace, as oppossed to governing by the Book. I run into lots of people in my association that are absolutely convinced the proper way to manage is to please the majority. Read somewhere recently about the benefits of conducting an information session with new owners as a way to get everyone around the same campfire and dancing to the same music.
A couple of owners here have started an informal social hour once a week that provides a venue to get Regime information.
There's a difference between pleasing the majority and serving the majority's interests. You have a legal obligation to service the best interests of the association. You have no responsibility to please the majority, but the majority can remove you if you don't if they are well enough organized. For some items, pleasing the majority makes sense. Buying decorations or artwork that most people don't like makes no sense. Buying Gym equipment that few will use is another example.
you can maintain order without beating people down. Its a skill that is worthy of acquiring.
RobertR1 (South Carolina)
Posts: 5,164
Posts: 5,164
Posted:
Barney,
You make valid observations. I do diverge from your conclusions in one element. For condos specifically and I suspect for HOA more than we admit, the Fiduciary responsibility is to the Real Property that runs with the land. Hard to imagine this. But our Documents address it and so do many informed lawyers and experts. Of course you can't ignore the will of the people but only if they do not harm the real property or violate the covenaants. It makes more sense this way, if the boards would consciously consider this mandate in their deciosions, life would be smoother.
It is difficult in a condo to educate owners that they don't own anything other that the right to live in a specific part of the real property and the operation is not a democratic process where issues are decided by majority. Of course, votes are taken and accepted and action taken, and I see no problem with that. But, push comes to shove, our responsibility is to the good of the real property and not the majority.
You make valid observations. I do diverge from your conclusions in one element. For condos specifically and I suspect for HOA more than we admit, the Fiduciary responsibility is to the Real Property that runs with the land. Hard to imagine this. But our Documents address it and so do many informed lawyers and experts. Of course you can't ignore the will of the people but only if they do not harm the real property or violate the covenaants. It makes more sense this way, if the boards would consciously consider this mandate in their deciosions, life would be smoother.
It is difficult in a condo to educate owners that they don't own anything other that the right to live in a specific part of the real property and the operation is not a democratic process where issues are decided by majority. Of course, votes are taken and accepted and action taken, and I see no problem with that. But, push comes to shove, our responsibility is to the good of the real property and not the majority.
RogerB (Colorado)
Posts: 5,067
Posts: 5,067
Posted:
Krystal,
In the associations we manage we prepare the Agenda with input from the President and sometimes other Board members. The format is the same except for the specific items in new business.
AGENDA
(show date, time, and location)
Call to Order
Open session for homeowners input and comments
Approval of minutes
Management report (financials, Covenant enforcement, and other activities)
Committee reports (ARC always, seldom others)
Unfinished business (only shown if there was an item tabled for later)
New Business
1) (prioritized with most important or most critical first)
2)
Last) Other new business
Adjourn
In the associations we manage we prepare the Agenda with input from the President and sometimes other Board members. The format is the same except for the specific items in new business.
AGENDA
(show date, time, and location)
Call to Order
Open session for homeowners input and comments
Approval of minutes
Management report (financials, Covenant enforcement, and other activities)
Committee reports (ARC always, seldom others)
Unfinished business (only shown if there was an item tabled for later)
New Business
1) (prioritized with most important or most critical first)
2)
Last) Other new business
Adjourn
RobertG (Arizona)
Posts: 505
Posts: 505
Posted:
Quote:
Posted By RogerB on 07/28/2007 8:41 AM
Krystal,
In the associations we manage we prepare the Agenda with input from the President and sometimes other Board members. The format is the same except for the specific items in new business.
AGENDA
(show date, time, and location)
Call to Order
Open session for homeowners input and comments
Approval of minutes
Management report (financials, Covenant enforcement, and other activities)
Committee reports (ARC always, seldom others)
Unfinished business (only shown if there was an item tabled for later)
New Business
1) (prioritized with most important or most critical first)
2)
Last) Other new business
Adjourn
Krystal,
In the associations we manage we prepare the Agenda with input from the President and sometimes other Board members. The format is the same except for the specific items in new business.
AGENDA
(show date, time, and location)
Call to Order
Open session for homeowners input and comments
Approval of minutes
Management report (financials, Covenant enforcement, and other activities)
Committee reports (ARC always, seldom others)
Unfinished business (only shown if there was an item tabled for later)
New Business
1) (prioritized with most important or most critical first)
2)
Last) Other new business
Adjourn
RogerB - I want to compliment you on your use of Unfinished Business and New Business. I had a huge struggle (and lost) that there is no such thing as old business, just unfinished business. In some ways the words don't make much difference, but it really points out the difference in how a meeting is run.
RobertR1 (South Carolina)
Posts: 5,164
Posts: 5,164
Posted:
To all:
I am always taken aback when I read the kind of response Roger and others give to specific issues. Roger's latest that lists his agenda is a pleasure to read, as are all posts, that demonstrate that someone cared enough what was going on to spend the time and effort to get things right. We have in our CC&R's an agenda for meetings, but I honestly think it may have been copied out of some book or something. That's bad enough, but to allow it to exist for 26 years with not one word being changed is certainly some indication of how the association has been run. Our adenda as listed is, to me, a guideline to get the regime started. It has sat there for all those years with no board interested enough to change it as time changes. We have no agenda for an "Open discussion", we have no ARC, etc. It's catch as catch can when our meeting starts. The Boards make every effort to insure what they want the membership to know is fully detailed. We seldom decide on anything, any statements made are considered to be some effort to stir up trouble. There is no "life" to our meetings (Annual only, not allowed at regular meetings.)
The other side is the Boards have nearly all done some good work and as a whole we are in pretty good shape. But nothings seems to "click", there is always the undercurrent of us against them. So I am pleased when I read that there is a better way to approach management and obvious efforts are being made to concider the membership other than the "payer."
I am always taken aback when I read the kind of response Roger and others give to specific issues. Roger's latest that lists his agenda is a pleasure to read, as are all posts, that demonstrate that someone cared enough what was going on to spend the time and effort to get things right. We have in our CC&R's an agenda for meetings, but I honestly think it may have been copied out of some book or something. That's bad enough, but to allow it to exist for 26 years with not one word being changed is certainly some indication of how the association has been run. Our adenda as listed is, to me, a guideline to get the regime started. It has sat there for all those years with no board interested enough to change it as time changes. We have no agenda for an "Open discussion", we have no ARC, etc. It's catch as catch can when our meeting starts. The Boards make every effort to insure what they want the membership to know is fully detailed. We seldom decide on anything, any statements made are considered to be some effort to stir up trouble. There is no "life" to our meetings (Annual only, not allowed at regular meetings.)
The other side is the Boards have nearly all done some good work and as a whole we are in pretty good shape. But nothings seems to "click", there is always the undercurrent of us against them. So I am pleased when I read that there is a better way to approach management and obvious efforts are being made to concider the membership other than the "payer."
LindaC3 (Florida)
Posts: 526
Posts: 526
Posted:
Good Day RogerB...... Our HOA uses basically the same format as you - with the exception of the placement of the OPEN SESSION...Our BOD adjourns the meeting,then has a 15-30 minute open comment session for all homeowners in attendance......Those comments NEVER make it into the official minutes of the meeting BUT are still being vidoetaped as all our meetings are........LindaC
RobertR1 (South Carolina)
Posts: 5,164
Posts: 5,164
Posted:
Did I miss this? Are we talking about Annual Meetings or Regular Board meetings?
For Linda.
I am not sure I understand the reason why owners comments or questions are not part of the meeting and reported. Is it because of the difficulty the presiding may have controlling the meeting? What is wrong with a member presenting a question or offering a suggestion of merit that should immediately be adopted by the Board. Maybe you could ask for a list of comments prior to board meetings, and leave the meeting open to act on them.
After all, this kind of stuff (membership meetings) has been going on for a long time and no matter what you do, if you don't allow members to have an active part in their "Club", trouble brews.
For Linda.
I am not sure I understand the reason why owners comments or questions are not part of the meeting and reported. Is it because of the difficulty the presiding may have controlling the meeting? What is wrong with a member presenting a question or offering a suggestion of merit that should immediately be adopted by the Board. Maybe you could ask for a list of comments prior to board meetings, and leave the meeting open to act on them.
After all, this kind of stuff (membership meetings) has been going on for a long time and no matter what you do, if you don't allow members to have an active part in their "Club", trouble brews.
LindaC3 (Florida)
Posts: 526
Posts: 526
Posted:
Posted By RobertR1 on 07/29/2007 10:57 AM
Did I miss this? Are we talking about Annual Meetings or Regular Board meetings?
For Linda.
I am not sure I understand the reason why owners comments or questions are not part of the meeting and reported. Is it because of the difficulty the presiding may have controlling the meeting? What is wrong with a member presenting a question or offering a suggestion of merit that should immediately be adopted by the Board. Maybe you could ask for a list of comments prior to board meetings, and leave the meeting open to act on them.
After all, this kind of stuff (membership meetings) has been going on for a long time and no matter what you do, if you don't allow members to have an active part in their "Club", trouble brews.
RobertR1............ We have never had a problem with our general chit chat afer the meeting has adjourned...If a member has something they want brought up at the monthly meeting and want all comments to part of the "record" they ask to be placed on the agenda...To date it has worked GREAT......We would never get to the business at hand if we allowed folks to start talking about things NOT ON THE AGENDA ...thus the need for requesting to be on the agenda......Hope this clarifies my situation here at our HOA...Linda C
Did I miss this? Are we talking about Annual Meetings or Regular Board meetings?
For Linda.
I am not sure I understand the reason why owners comments or questions are not part of the meeting and reported. Is it because of the difficulty the presiding may have controlling the meeting? What is wrong with a member presenting a question or offering a suggestion of merit that should immediately be adopted by the Board. Maybe you could ask for a list of comments prior to board meetings, and leave the meeting open to act on them.
After all, this kind of stuff (membership meetings) has been going on for a long time and no matter what you do, if you don't allow members to have an active part in their "Club", trouble brews.
RobertR1............ We have never had a problem with our general chit chat afer the meeting has adjourned...If a member has something they want brought up at the monthly meeting and want all comments to part of the "record" they ask to be placed on the agenda...To date it has worked GREAT......We would never get to the business at hand if we allowed folks to start talking about things NOT ON THE AGENDA ...thus the need for requesting to be on the agenda......Hope this clarifies my situation here at our HOA...Linda C
TomK2 (Ohio)
Posts: 39
Posts: 39
Posted:
Krystal: I think you'll find that it is better for the president to set up the agenda with input from the board members. The next meeting's agenda will follow up on things not completed (or started) as the case may be in the past meeting. At the end of our new business section of the meeting the board lets any owner that wants to ask questions and or comments time to do so. All our meeting are open except of course executive sessions. Then a letter is sent out to all owners recaping the meeting. We even ask for comments and suggestions. We get some very good ideas from this process. The best way to run a meeting is by the Roberts Rules of Order. (Library will have a copy)That will keep you out of problems.
RobertR1 (South Carolina)
Posts: 5,164
Posts: 5,164
Posted:
Linda,
Then we are talking about monthly annual meetings.
It would appear you must have a predetermined date for each monthly meeting.
I also live inside an HOA in a condo and the HOA sets the meeting schedule for the coming year at the annual meeting, wwhich makes sense.
Whereas our condo has no set schedule for regular meeting so no one knows, except the board, when the regular meetings will be held. Been that way for over 25 years. I am just at a loss to understand why a couple of the board members would not put a stop to closed meetings.
There have been resignation of board members but the reasons were never made public, of course the members that care know, they ask the one resigning.
I respectfully suggest that the things that the MEMBERS want to talk about are "the business at hand." In our county we have a County Council thats encourages any citizen to come before the council and speak for 3 minutes and you are allowed to submit your comments in writing for the record.
Here at the condo we have a "chit chat" time about once a week, open to all, to discuss our Regime. Completely informal. Rarely, realy rarely does a Board member make an appearance and the manager......never. Lots of good stuff starts there and there is never any problem with getting to the business at hand, or any restriction on what is said.
I thank you for clearing up how agenda items at set, and would certainly agree with the practice.
The danger is that "the business at hand" consists of how hard the Board is working and how good a job they are doing......at any cost. If you put out a Landscaping report at the meeting that takes up twenty minutes and consists of what was done and how much it cost and why this or that is not being done, wouldn't it be more effecient to write a report for inclusion at the meeting? How it seems to work is that the President has his personal agenda, each board member is to makes a report on each committee or special assignment, then the manager has to make his report of the Committees and then makes his report on the overall condition of the physical status of the buildings, etc, etc. Then at the end of these reports the president usually has some personal comments and summurizes what has just been said. A new addition in the last few years is to have all members "brain storm". Members sit and listen for over two hours and then Bain Storm is dropped on them. A board member drags out a black board, and each or any member is allowed to say what they want. I won't tell you some of the subjects that "pop" into peoples mind, especially mine.
Over three hours for a controlled Board Annual Meeting is no indication of the guality of the product at the end of the meeting.
Then we are talking about monthly annual meetings.
It would appear you must have a predetermined date for each monthly meeting.
I also live inside an HOA in a condo and the HOA sets the meeting schedule for the coming year at the annual meeting, wwhich makes sense.
Whereas our condo has no set schedule for regular meeting so no one knows, except the board, when the regular meetings will be held. Been that way for over 25 years. I am just at a loss to understand why a couple of the board members would not put a stop to closed meetings.
There have been resignation of board members but the reasons were never made public, of course the members that care know, they ask the one resigning.
I respectfully suggest that the things that the MEMBERS want to talk about are "the business at hand." In our county we have a County Council thats encourages any citizen to come before the council and speak for 3 minutes and you are allowed to submit your comments in writing for the record.
Here at the condo we have a "chit chat" time about once a week, open to all, to discuss our Regime. Completely informal. Rarely, realy rarely does a Board member make an appearance and the manager......never. Lots of good stuff starts there and there is never any problem with getting to the business at hand, or any restriction on what is said.
I thank you for clearing up how agenda items at set, and would certainly agree with the practice.
The danger is that "the business at hand" consists of how hard the Board is working and how good a job they are doing......at any cost. If you put out a Landscaping report at the meeting that takes up twenty minutes and consists of what was done and how much it cost and why this or that is not being done, wouldn't it be more effecient to write a report for inclusion at the meeting? How it seems to work is that the President has his personal agenda, each board member is to makes a report on each committee or special assignment, then the manager has to make his report of the Committees and then makes his report on the overall condition of the physical status of the buildings, etc, etc. Then at the end of these reports the president usually has some personal comments and summurizes what has just been said. A new addition in the last few years is to have all members "brain storm". Members sit and listen for over two hours and then Bain Storm is dropped on them. A board member drags out a black board, and each or any member is allowed to say what they want. I won't tell you some of the subjects that "pop" into peoples mind, especially mine.
Over three hours for a controlled Board Annual Meeting is no indication of the guality of the product at the end of the meeting.
RobertR1 (South Carolina)
Posts: 5,164
Posts: 5,164
Posted:
My first sentence should read monthly (not annual)
RobertR1 (South Carolina)
Posts: 5,164
Posts: 5,164
Posted:
Tom,
Your comment about Roberts R.O. I asked my board if they followed R.R.O. and their reply was, "No, but we refer to it if we have a problem or get in trouble."
Your comment about Roberts R.O. I asked my board if they followed R.R.O. and their reply was, "No, but we refer to it if we have a problem or get in trouble."
RogerB (Colorado)
Posts: 5,067
Posts: 5,067
Posted:
Robert, the agenda I posted is for regular Board meetings. The members may stay or leave after the open session. According to Colorado Statute (CCIOA)the members may speak during discussion on any motion made by a Board member (with certain limitations). At regular (normally just annual) members meetings there is not an initial open session since owners are welcome to make motions, discuss them, and vote. The annual members meeting which is held in January always includes under New Business a review of the previous calendar year, vote to ratify the Board approved budget, and election of Director(s).
The agenda does not apply for special Board meetings and special Members meetings. At those only the specific items for which the meeting was called are on the agenda in accordance with the By-laws of the HOAs.
The agenda does not apply for special Board meetings and special Members meetings. At those only the specific items for which the meeting was called are on the agenda in accordance with the By-laws of the HOAs.
RobertR1 (South Carolina)
Posts: 5,164
Posts: 5,164
Posted:
Thank you Roger.
The few special meetings that I have attended seem to go quite well. In particular a change in our CC&R's. The meeting was not well attended but I believe part of that is because prior notification was made, and the one item on the agenda was explained in detail.
I don't know what is is but any correspondence from our Board about business seems to me to be presented in a stiff and impersonal context. Where as, the announcement of the Cook-out or Breakfast of Golf Events are light and friendly. I am not completely brain dead yet and I can trust my senses, of course I tend to be a little abrasive at times which is my personal nature. I find it strange that in all the time I have been here I have never been able to support the board fully. And as I have said, good work has been done and the place shows it, but it could be better for the same amount of money, it really could. It is truly a paradise because of the location on a private barrier Island. We have no high rises, we still have old live oaks and old pine trees, a nice beach,deer walking all over the place, a good many alligator, two excellent golf courses, a good HOA, the General Manager is very active in CAI and has all the credentials, and does a fine job for the island. But, of our 65 units, Ocean front or Ocean View, about 70% are rental units and and only 5-6 live here full time. Presently around 6 units for sale, no foreclosures yet. No, I am not a Real Estate Salesman, but it is one fine retirement residence.
The few special meetings that I have attended seem to go quite well. In particular a change in our CC&R's. The meeting was not well attended but I believe part of that is because prior notification was made, and the one item on the agenda was explained in detail.
I don't know what is is but any correspondence from our Board about business seems to me to be presented in a stiff and impersonal context. Where as, the announcement of the Cook-out or Breakfast of Golf Events are light and friendly. I am not completely brain dead yet and I can trust my senses, of course I tend to be a little abrasive at times which is my personal nature. I find it strange that in all the time I have been here I have never been able to support the board fully. And as I have said, good work has been done and the place shows it, but it could be better for the same amount of money, it really could. It is truly a paradise because of the location on a private barrier Island. We have no high rises, we still have old live oaks and old pine trees, a nice beach,deer walking all over the place, a good many alligator, two excellent golf courses, a good HOA, the General Manager is very active in CAI and has all the credentials, and does a fine job for the island. But, of our 65 units, Ocean front or Ocean View, about 70% are rental units and and only 5-6 live here full time. Presently around 6 units for sale, no foreclosures yet. No, I am not a Real Estate Salesman, but it is one fine retirement residence.
LindaC3 (Florida)
Posts: 526
Posts: 526
Posted:
RobertR1....I giggle at your reply to RogerB.....Of course the BOD wants to present them selves as Stiffs when it comes to business at hand.....much like our BOD,,,But boy can they partay........so in kinda is a wash sometimes.....All in all we have a pretty decent BOD this time around- much to owners becoming INVOVLED FINALLY>>> Your place sounds like Heaven... Ours is in the country far away from town and much like yours we have deer, oaks, hogs ( UGH )panthers bob cats and other sorted creatures walking the ground... It's perfect to sit on the porch with either a cocktail or coffee and hear NOTHING...Sure beats the city...Our HOA has made enough progress in the 2 years I have lived here full time to actually make it quite pleasant to where we all know it was the right thing to stay and FIGHT FOR OUR RIGHTS.........
Sometimes with hard work and due diligence good does prevail over evil ...............Peace LindaC
Enjoy your retirement.................
Sometimes with hard work and due diligence good does prevail over evil ...............Peace LindaC
Enjoy your retirement.................
JC3
Posts: 290
Posts: 290
Posted:
Quote:
Posted By RogerB on 07/29/2007 3:49 PM
Robert, the agenda I posted is for regular Board meetings.
The agenda does not apply for special Board meetings and special Members meetings. At those only the specific items for which the meeting was called are on the agenda in accordance with the By-laws of the HOAs.
Robert, the agenda I posted is for regular Board meetings.
The agenda does not apply for special Board meetings and special Members meetings. At those only the specific items for which the meeting was called are on the agenda in accordance with the By-laws of the HOAs.
Will you please speak more of the agenda: how it's handled before a meeting, as well as during. Can the agenda be changed, with items added, removed, or repositioned after the meeting is called to order, and if so, how is that done? Do those changes need a vote approval? Should the completed agenda be formally approved by motion? Will someone speak to the above, and the reasons for formally approving them--or not? How does your association handle that?
NancyD1 (Florida)
Posts: 447
Posts: 447
Posted:
We as a Board will e-mail each other with the projects and problems we have had the past month. The Secretary starts off and we will all add our suggestions. Our agenda also includes approval of the minutes from the previous meeting. This is the first item of business. Otherwise we follow Rogers format but we put the Members Q&A session to the end. We find that we do cannot accomplish the business of business if we allow the Q&A up front. Any reasonable items that a homeowner has we put it on the agenda for the next month or if it can be handled by one of the BOD we follow up on it.
We do not formally approve of the agendas. This is a collaborative effort. The agenda is posted for Members to sign up to speak on the items that they question. After the Board talks about that subject the President calls on that person. Sometimes the person has nothing to say because we have already answered their questions in our discussion about that subject.
We do not usually change the agenda during a meeting. If there is discussion we would rather talk about it first before any one person gives his opinion. E-mails between the Board members starts the next day. This saves a lot of time. Meetings can go on for many hours if you let them.
Our docs also state a basic format must be followed.
We do not formally approve of the agendas. This is a collaborative effort. The agenda is posted for Members to sign up to speak on the items that they question. After the Board talks about that subject the President calls on that person. Sometimes the person has nothing to say because we have already answered their questions in our discussion about that subject.
We do not usually change the agenda during a meeting. If there is discussion we would rather talk about it first before any one person gives his opinion. E-mails between the Board members starts the next day. This saves a lot of time. Meetings can go on for many hours if you let them.
Our docs also state a basic format must be followed.
NancyD1 (Florida)
Posts: 447
Posts: 447
Posted:
Robert, I don't want to highjack this post, but where is this heaven you speak about? LOL. I want to sign up!!
RobertR1 (South Carolina)
Posts: 5,164
Posts: 5,164
Posted:
JC3
Maybe you are making a mountain out of a mole hill here. Agendas are normally set by the president with or with/out board input, with is better.
You do not vote to approve agendas. All agendas (IMHO) should list an open period for owners input. The agenda should include old and new business and financial and committee reports and managers reports and president report. It would be best to conclude all old business, and go as far as you can with new business. I would stick close to the agenda as printed. When that business is done, the open the meeting to the floor. Everything that someone says does not have to go into minutes. Any motions and results should, any new action voted by Board should, any new proposals that need further study should be along with Committee.
It is completely up to the President how tthe meeting is managed. " Shit happens". Some presidents can handle anything, some can handle nothing. and anything in between.
The agenda is sort of like (IMHO) a restuarant menu. You start off the menu but you can still expect to tell the cook how you like your steak as every member of your party will.
Maybe you are making a mountain out of a mole hill here. Agendas are normally set by the president with or with/out board input, with is better.
You do not vote to approve agendas. All agendas (IMHO) should list an open period for owners input. The agenda should include old and new business and financial and committee reports and managers reports and president report. It would be best to conclude all old business, and go as far as you can with new business. I would stick close to the agenda as printed. When that business is done, the open the meeting to the floor. Everything that someone says does not have to go into minutes. Any motions and results should, any new action voted by Board should, any new proposals that need further study should be along with Committee.
It is completely up to the President how tthe meeting is managed. " Shit happens". Some presidents can handle anything, some can handle nothing. and anything in between.
The agenda is sort of like (IMHO) a restuarant menu. You start off the menu but you can still expect to tell the cook how you like your steak as every member of your party will.
RobertR1 (South Carolina)
Posts: 5,164
Posts: 5,164
Posted:
We are on the Arlantic Coast east of Beaufort SC. Get a map look for Beaufort then look East until you run into the Atlantic. Island starts with F, has four letters and ends with P. How's that for runninbg around the rules? Look it up on Internet, just Goo0gle (you kmow). On the East side of island, (top) you will see a place not called New Haven, that is it.
RobertR1 (South Carolina)
Posts: 5,164
Posts: 5,164
Posted:
For Nancy,
My mine finally caught up to my fingers.
Check this site out.
villageofnewhaven.info
My mine finally caught up to my fingers.
Check this site out.
villageofnewhaven.info
LindaC3 (Florida)
Posts: 526
Posts: 526
Posted:
RobertR1.................Hey there.....my brother in law who is the former head of security for IBM took a golfing trip with all his buddies to your place on the island...they FRIPPED out when they got there...He loved it and if and when he gets tired of florida and his slice of heaven here,,,he said he woud like to retire there..................Of course convincing my sister is another mission unto itself..........LindaC
RobertG (Arizona)
Posts: 505
Posts: 505
Posted:
Quote:
Posted By RobertR1 on 08/08/2007 4:48 PM
JC3
Maybe you are making a mountain out of a mole hill here. Agendas are normally set by the president with or with/out board input, with is better.
You do not vote to approve agendas. All agendas (IMHO) should list an open period for owners input. The agenda should include old and new business and financial and committee reports and managers reports and president report. It would be best to conclude all old business, and go as far as you can with new business. I would stick close to the agenda as printed. When that business is done, the open the meeting to the floor. Everything that someone says does not have to go into minutes. Any motions and results should, any new action voted by Board should, any new proposals that need further study should be along with Committee.
It is completely up to the President how tthe meeting is managed. " Shit happens". Some presidents can handle anything, some can handle nothing. and anything in between.
The agenda is sort of like (IMHO) a restuarant menu. You start off the menu but you can still expect to tell the cook how you like your steak as every member of your party will.
JC3
Maybe you are making a mountain out of a mole hill here. Agendas are normally set by the president with or with/out board input, with is better.
You do not vote to approve agendas. All agendas (IMHO) should list an open period for owners input. The agenda should include old and new business and financial and committee reports and managers reports and president report. It would be best to conclude all old business, and go as far as you can with new business. I would stick close to the agenda as printed. When that business is done, the open the meeting to the floor. Everything that someone says does not have to go into minutes. Any motions and results should, any new action voted by Board should, any new proposals that need further study should be along with Committee.
It is completely up to the President how tthe meeting is managed. " Shit happens". Some presidents can handle anything, some can handle nothing. and anything in between.
The agenda is sort of like (IMHO) a restuarant menu. You start off the menu but you can still expect to tell the cook how you like your steak as every member of your party will.
If you want to be really technical, there is no such thing as old business, there is only unfinished business. Old business connotates something that happened in the past whereas unfinished business is only the things that were in new business as some point and were tabled until later. I doubt anyone will really use this distinction, but at least I can try to make the point.
RobertR1 (South Carolina)
Posts: 5,164
Posts: 5,164
Posted:
To JC3,
I agree with you and if I was faster on my feet when I tap dance, I would have used the reference " unfinished business."
No dispute there. But technical doesn't seem to fit me, it is like wearing a suit two sizes too small.
I agree with you and if I was faster on my feet when I tap dance, I would have used the reference " unfinished business."
No dispute there. But technical doesn't seem to fit me, it is like wearing a suit two sizes too small.
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