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PaulaW2 (Hawaii)
Posts: 23
Posted:
Aloha, I'm new to this forum and I'm new to being on an HOA board (I'm the Treasurer), so I'm glad to find a forum like this.

This HOA is very small, 34 lots, mostly built out, the developer turned control of the HOA over to the homeowners just about a year ago. At that time there was one homeowner who started building on his lot about nine months prior to the turnover. Rockwalls in Hawaii are common place, and most subdivisions will require a tall rock wall to be tiered. Our CC&R's require that a wall not be taller than six feet, so if a homeowner tiers the wall and wants it to be tall, each tier can be no taller than 6 feet. We have one homeowner who is causing a rift because he has built one wall that is 11 feet tall. The developer indicates he sent a Cease and Desist letter prior to turning over the management, however, no one has seen that letter yet. We have a professional property manager (from whom we will disengage at the end of the year), they finally sent a C&D letter in late May, which was sent certified, but the homeowner did not pick it up and it was returned. Since then, there has been no action, just a lot of complaining. In June, our BOD was recalled (for unrelated reasons), so we are now a three member, new board and we are struggling to figure out how to handle this. The homeowner is now actively building, he was recently issued another C&D letter by the property manager at our urging, we don't yet know the status of that letter. We have engaged in a discussion with our association lawyer about our legal position, but the cost of pursuing any resolution at the court level is going to be prohibitive. We are considering arbitration, but are not sure exactly how to start that process. The wall inhibits air flow to the home just in front of the property and creates a darker environment at the back of that house. While that homeowner complains bitterly, he has done nothing on his own to curtail the building while it was going on or now that it is complete. We understand that he is now selling that house and has bought another one somewhere else.

In a nutshell that's our biggest problem, have any other members on this forum had to deal with a similar issue and how did you resolve it? Sorry, I think I need to create a profile, but for now, my name is Paula.
DouglasK1 (Florida)
Posts: 2,046
Posted:
Any letter you send is just a request, you need to determine what your enforcement mechanisms are. Your lawyer should be able to review your docs in the context of your state laws and help you with this. If you have the ability to fine, that's an option. Even with fines, if the owner doesn't pay, your final recourse might be going to court.

Can your lawyer help you with arranging arbitration and making it binding? Again though, even of the owner loses, if he is not willing to accept the decision, the courts might be your only effective option.

Escaped former treasurer and director of a self managed association.
MelissaP1 (Alabama)
Posts: 13,836
Posted:
What about city/county codes? Is it in violation of those laws? May need to report that to those authorities. Not sure how your going about the cease and desist. Is it just someone writing a letter? Is that letter referencing the violation verbatim from the CC&R's?

Is your HOA able to fine? Our HOA is set up so we can fix the violation and send the owner the bill. If they don't pay, then we can lien for that amount. What options does your HOA have for addressing violations?


Former HOA President
JohnC46 (South Carolina)
Posts: 14,265
Posted:
Paula

My HOA experience (6 of them in 3 states) says letters from anybody but an attorney threatening legal action are most often ignored.

Lawyer up. A C&D letter should not cost that much.

JanetB2 (Colorado)
Posts: 4,219
Posted:
Quote:
Posted By JohnC46 on 09/28/2017 4:57 PM
Paula

My HOA experience (6 of them in 3 states) says letters from anybody but an attorney threatening legal action are most often ignored.

Lawyer up. A C&D letter should not cost that much.



I am with John ... It is time to potentially have an attorney send a letter via maybe a process server. When someone is served documents via a legal process server ... they tend to stand up and pay more attention. When you have not pursued after they ignored you ... most likely the owner's attitude is you will not pursue them, so they are going to do as they please. The problem is it could cost more down the road if other owner's decide to sue the HOA regarding the issue not properly addressed.

Keep in mind if I was that owner who you stated has not done anything YET ... If I did anything I would name in my litigation BOTH the violating Owner AND the HOA. Yep my HOA has the ultimate responsibility and liability to enforce the CCR's ... otherwise an HOA would be a moot point.
PaulaW2 (Hawaii)
Posts: 23
Posted:
Thank you for the responses. Sorry for the delay responding. We are leaving on vacation so I'm getting ready for that and yesterday my computer crashed.

Anyway, we have spoken with a lawyer in town who was kind enough to meet with us and provide guidance regarding the mediation and arbitration processes locally. So we have a plan developing that should help us move forward. In the meantime a second homeowner appeared to be building a wall in excess of 6 feet, but when we reviewed the CC&R's it states that the measurement point is from the finished grade level, which is most likely going to be the inside measurement of the wall, and the outside measurement could be greater than 6'. We have a wall on our property that is 4 feet on the outside measurement but 2 feet at the finished grade level. The rockwall of the second homeowner is within the parameters that will keep his wall legal. The more interesting point though is that the wall of the first homeowner may, by that definition, be legal. Because of the slope of his property, the outside part of the wall is very tall. His violation is likely to be more one of violating the approved, tiered wall, rather than excessive height. We need to look closer at that wall and possibly mediate an amicable settlement requiring landscaping of the wall so it's not so dominate or something to that affect.

Interesting thing about the homeowner who has to look out at the wall is that he was on the Board for about six months before a recall election. That board, including that homeowner, did nothing but grumble about the wall. The existing board, including myself, said, "we need to do something about the wall and document that action so someone in the future can't say - well you let that other guy build a wall taller than 6 feet". Which is what has gotten us to this point. And now that homeowner has moved out and is putting his property up for sale.

Paradise is actually a different place to live where you have to do all the same things you do everywhere else, we just have better weather.
JohnB83 (South Carolina)
Posts: 124
Posted:
..... And now that homeowner has moved out and is putting his property up for sale. .....


Include said violation in the 'letter/certificate of estoppel'.

Problem solved.
KerryL1 (California)
Posts: 14,550
Posted:
Follow JohnB's advice. Also, Doesn't HI require HOAs to notify prospective buyers of outstanding violations?
PaulaW2 (Hawaii)
Posts: 23
Posted:
Update - We have progressed to legal action and are now trying to have the homeowner and his wife served with the papers. They are a wily set of folks and are running from the process server with skill and speed. Any suggestions as to how to get them served? We've tried at home at various times of the day, they either don't answer the door or send someone (we think his secretary since he works from home) to say they aren't home, he evades them at the jobsite (the home he is building in this subdvision) and at her office where her staff say she is not in. They are just racking up fees that they are going to have to pay in the end, all we really want them to do at this point is come to the negotiation table and act like adults.
MelissaP1 (Alabama)
Posts: 13,836
Posted:
Nothing like making a scene outside the house... Something that gets attention. Does not have to be at home does it? My friend used to serve people. He would drop the paperwork in front of them like it was accidental. Let them pick it up. Once they did they said they been served.

Get inventive or get an inventive server. Think outside the box or put it in a box. Make sure to know what consitutes a legal delivery. Found you can not serve on a post office box as readily. Home should have a mailbox. As crazy as that sounds.

It maybe you do not have to serve. A public notice may do in newspaper. There may be a time limit or alt process for non respondents. Something should as k lawyer for options of notifications.

Former HOA President
TimB4 (Tennessee)
Posts: 21,059
Posted:
Camp on the doorstep.

Show up with an off duty law enforcement officer in uniform asking for the individual.

If they are a business owner, see if there is a registered agent and serve the agent.

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