Online Voting Websites

Started by AmeliaP • 9 replies • 1494 views

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AmeliaP (Pennsylvania)
Posts: 28

Posted:

Does anyone here use a secure online voting site to manage their HOA voting?

I've google searched the service and there seems to be a few sites so I'm looking for recommendations.

I'm wondering this: is there a site that uses a secure code for each voter?

For example: the HOA can send out a code to the voter, the voter uses the code to cast the vote, all results are available on the website for everyone to see.

TimB4 (Tennessee)
Posts: 21,059

Posted:

One needs to check applicable laws (property and corporate) and governing documents.
If elections must be held at a meeting, voting online is not allowed.
However, if proxies are allowed, one could use directed proxies online.

Doing a quick internet search, the cost (with setup) seems to vary between $300 and $700.

TimB4 (Tennessee)
Posts: 21,059

Posted:

forgot to add, that some associations allow nominations from the floor.

If your Association has this, it makes proxies and voting online difficult as all nominees might not be known until the meeting.

On a side note, although not asked, my advice is to stay out of it.
You are not a member of the Association.
This is something the members have to do on their own.

AugustinD
Posts: 5,144

Posted:

https://www.theinspectorsofelection.com/start.htm I recommend contacting these folks with your questions. They do elections that are outside California as well. My best friend's HOA used these folks. The turnout was a record. I think he said the cost was between $1000 and $2000.

JohnC46 (South Carolina)
Posts: 14,265

Posted:

As we allow nominations from the floor right up to voting time, we never know who is going to run thus any ballot we prepare is more then likely not going to be complete.

GwenG (Florida)
Posts: 669

Posted:

Check your statutes. Many states are allowing online voting by statute regardless of any provision in the governing documents. That is the case in Florida, enacted two years ago. My HOA had no idea. They thought they had to change the Bylaws...

PitA
Posts: 1,416

Posted:

..... My HOA had no idea. .....

? your point ?

AmeliaP (Pennsylvania)
Posts: 28

Posted:

Thank you for the replies.

It looks like Title 15 in PA allows for it.

KerryL1 (California)
Posts: 14,550

Posted:

Does PA also have statutes for HOAs, Ameilia? I believe, for instance, that PA HOA board meetings need not be open to homeowners. That's not in PA
corporate code but somewhere else. I think you need to look elsewhere to see if owners in PA HOAs may vote for directors or other things online.

It's not permitted in CA HOAs.

GwenG (Florida)
Posts: 669

Posted:

..... My HOA had no idea. .....

? your point ?

Obviously, governing documents must be read in conjunction with statutes and the superior laws. One cannot just say "the bylaws state meetings must be in person" and assume online voting is not permissible. In the case of FL, the statute enacted online voting in addition to other forms of voting...

In the case of my HOA, neither board members or management was aware that the law had changed. The point being..check all applicable statutes when asserting a "fact" because leadership sometimes does not do this, especially if they consider something not in their best interest.

Amelia certainly needs to distance from association operating details while she is in litigation with this Association. On the other, hand she (and potentially her neighbors) have unwillingly been provoked by the Association to pay dues, thus regarding her as having membership obligations and status.

By demanding dues, are they tacitly giving her membership status and standing to vote, participate ect?

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