fl St 720 and Board meetings question

It seems odd that your documents don’t have some sort of rules regarding board resignations and appointments – keep reading them, and pay close attention to the bylaws, as they usually dictate how the organization is to run. For example, the homeowners might choose the board of directors and the board then appoints officers among themselves. If you’re right there isn’t anything and the board is talking about reorganizing, you’ll need to come up with some sort of rules to guide you until the documents are amended – I’m sure there are instructions about that, starting with amendments requiring approval by a certain percentage of homeowners.

It also seems to me that you’re leaving out a lot of information. For starters, how did you find out about this meeting – are you on the board? Did you ask the board for a response – if so, what did they say? When did the president announce he or she was leaving? The vice president doesn’t automatically take over, but in this case, that may have been ok until the next regularly scheduled board meeting where someone else could be appointed. Is there something else going on that demands the board’s immediate attention? That could explain the less than 48 hours’ notice (which should be extremely rare).

Regarding the management company, are you referring to the property manager only or is this an organization that’s leaving the industry? When did you get that notice – it should have been well over 30 days advance notice because it takes time to wrap up all the books, select a new manager, transfer the records over to the new company, etc.? If you’re only talking about the property manager, does the company have someone who could take over temporarily until the board decides what it wants to do?

You can have a board meeting without posting notice 48 hours ahead of time in an emergency. Unfortunately, neither the resignation of an officer nor the immediate need to hire a new management company constitutes an emergency.

Double and triple-check your documents (especially the Bylaws) because every set I've ever seen provides procedures to be followed when vacancies occur. And if they really don't say anything then check your applicable state statutes because they will, sometimes, provide default procedures that you'll have to follow. If your Bylaws (or other docs) truly do not address the situation I have a feeling you've got more problems than you yet realize.