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GaryV1 (Florida)
Posts: 1
Posted:
In order for the Board to vote on a topic, does the topic need to be agenda item for the meeting?
GenoS (Florida)
Posts: 4,276
Posted:
Items up for a vote are usually on a meeting agenda. In Florida, the statutes mandate certain things be on the agenda along with proper notice (such as levying assessments). An association's governing documents can also come into play. My HOA's bylaws give the Board the authority to determine the order of business at its meetings. At the beginning of every board meeting the proposed agenda is approved and then followed, but the opportunity exists to modify the agenda at that time and approve the modified agenda.

So the succinct answer to your question is a firm "maybe".
JanetB2 (Colorado)
Posts: 4,219
Posted:
It should be on the Agenda as most States require notice to be given to owners so they can attend and have opportunity to speak on an item listed on the agenda. However, sometimes you have potential "emergency" situations which may arise and I would content those situations can be added at beginning of meeting to be addressed. I would just note in meeting minutes that this last minute emergency situation arose and needs to be promptly addressed and is therefore added to the agenda.
AugustinD
Posts: 5,144
Posted:
I agree with what Janet said. Some issues are so large that directors, if they are serious about their legal duties, will need time outside of the meeting to process and prepare for discussion of the topic, including which way to vote. If meetings are open to the members, and furthermore it's customary to take questions here and there from members during meetings, then as Janet pointed out, it's important to get an agenda out to members so they can decide whether to attend. Doing otherwise can have legal implications.
TimB4 (Tennessee)
Posts: 21,061
Posted:
Most agendas have a place for new business and open forum.
This is when Directors can bring things to the Board.
There is nothing I am aware of (except in some States with specific notice requirements) that prevents a motion being made, seconded and voted on.

Example:

Open Forum:
Member reports a dead tree behind property and would like it removed (provides photos)
Directors look at photos and one makes a motion to have the tree removed.
Another director seconds it and a vote occurs.

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