Board or Management Company Privacy Policy

Does it really matter which management company might have been involved? It was your association that demanded personal documents and it was their responsibility to keep them safe.

Social security numbers, background checks, etc. are not records that are releasable to the association's members, per FL Chapt 718.111(12)(c)(2) et seq. [HOAs are covered under a similar section in FL Chapt 720]:

2. Information obtained by an association in connection with the approval of the lease, sale, or other transfer of a unit.
3. Personnel records of association or management company employees, including, but not limited to, disciplinary, payroll, health, and insurance records. For purposes of this subparagraph, the term “personnel records” does not include written employment agreements with an association employee or management company, or budgetary or financial records that indicate the compensation paid to an association employee.
4. Medical records of unit owners.
5. Social security numbers, driver license numbers, credit card numbers, e-mail addresses, telephone numbers, facsimile numbers, emergency contact information, addresses of a unit owner other than as provided to fulfill the association’s notice requirements, and other personal identifying information of any person, excluding the person’s name, unit designation, mailing address, property address, and any address, e-mail address, or facsimile number provided to the association to fulfill the association’s notice requirements. Notwithstanding the restrictions in this subparagraph, an association may print and distribute to parcel owners a directory containing the name, parcel address, and all telephone numbers of each parcel owner. However, an owner may exclude his or her telephone numbers from the directory by so requesting in writing to the association. An owner may consent in writing to the disclosure of other contact information described in this subparagraph. The association is not liable for the inadvertent disclosure of information that is protected under this subparagraph if the information is included in an official record of the association and is voluntarily provided by an owner and not requested by the association.

Nope it is not. There is no reason for a HOA to have your Social Security number. The HOA does NOT own the homes. I would never ever give my social security number to a HOA. Just because you do it doesn't make it legal or right.

MelissaP1;

I did not mention social security only leases, background checks, credit checks, drivers license?

Please check the question " I did not mention social security number" only leases, background checks, credit checks". But I agree withe MelissaP1, I would never give the HOA my social security.
Thanks!

Well, just having someone’s name or address isn’t necessarily identity theft – anyone can be named IslamM or live in Florida.

Identity theft means someone got hold of a vital piece of personal information that can be used to create a new identity or impersonate someone – like a SSN or driver’s license. Is that what happened in this case?

I find the more details you provide in asking questions like this the better – that’s why I mentioned SSNs because if one’s identity has been stolen, can you really trust what a background check says, for example (the information could have been generated because someone else used one's personal information)? And speaking of background checks, you still didn’t say why the property manager would need information on leases, background checks, credit checks or – a driver’s license. Did you ask them? What did they tell you?