Current or former BOD

How do (did) you run your board? Did you copy the whole board on every single email you sent sent to the management company?

I simply informed the President that I was willing to serve.

We also have nominations from the floor and have had several willing to serve this way.

If you don't trust the Board or MC (for some reason), then send an email to all.

Being the president of a self managed community and one that employs a MC carries different responsibilities. I was the president of a gated complex of 317 single family detached homes, with a number of amenities covering over 80+ acres with sub metering for water which we had to bill homeowners monthly. We also had a MC.

Our annual budget was just under $1M and reserves of $1.5M. We had 8 different committees including a Finance Committee which did oversight on the association's finances and created the annual budget.

I was fortunate in that I took a number of classes through CAI and carry two certification from that group. I lobbied hard for that position because well I was more qualified, based not only on education from CAI but from various work experiences. Another individual wanted to be president and we compromised and he would run the meetings every other month.

Meetings were held monthly, executive session held prior to open meeting. Being in California, we are held to different standards and rules than others in the country. We emailed among ourselves, without copying the manager. We discussed items, BUT, never took action until brought forward at a board meeting. I prepared all the agendas after input from the other directors and/or MC. WE had two open forums at our meeting, one at the beginning and one before any item that was being voted on as long as a speaker card was submitted prior. It was never a free for all.

Our Board was transparent. If a homeowner wanted something, if it was within our jurisdiction, it was provided to them promptly.

That was 2011-2012. Today, sadly, all committees have been disbanded, reserves are evaporating, delinquencies are at $300K, the Board has become a dictatorship, they have illegally censured two board members and have filed a lawsuit against a former president. Worse, owners don't, excuse the french, give a sh*t. Election two months ago, 17 people voted.

Bottomline, I enjoyed the experience. I think for a short period of time we did some good.

Yes - every member of the board is entitled to all communications between individual board members and our management company. Likewise whenever I act in an official capacity for any reason (communication with vendors, bid solicitations, etc) every board member is cc'd

Sent you an email Tim....

In our HOA, all Owners might email our PM about maintenance topics. Whether the Owner is the president, a director or neither, what would be the point of copying all directors if the locker room is out of TP, a light is burned, out, etc?

I also don't understand the subject line, KP.

The info I have is at work.
I'll send it to you Monday night (when I go to work)

KP

I assume the requesting person feels they are being left out thus want copies of all.

It is just as easy to send a Email to multi recipients as it is to send it to one. Just send everybody everything and be done with it.

This is accomplished by you looking at who the email was addressed to and forwarding that email to those who were not on the list.

This will either have the individual start to include everyone
OR
have the individual start to exclude you.

KP3, the Board as a whole needs to decide how communication will be handled and how various responsibilities will be handled by the different Board Members.

Personally I like copying all Board Members on just about all correspondence so everyone is "in the know" and cannot claim that they haven't been informed. However, others operate differently, and emails can very quickly get overwhelming. Someone who doesn't email as often will have a hard time filtering out the important emails from the ones about bathroom TP.

You Board needs to agree on a threshold of importance in regard to stuff that needs to get done. If the Board agrees that everyone should know about TP in the bathrooms, then everyone should know. If you all agree that certain things don't need to be raised to the level of total Board involvement, then emails directly to management on minor things should be ok.

Sorry, "decide" in a meeting

What is the nature of the email communications that one or more or the board members cannot be trusted with the information contained in the email?

If it was regarding association business, such as a draft copy of the treasurer's report - which would be presented and discussed during an open board meeting, yes. For tiny things, such as telling the Board president I went to Office Depot to photocopy newsletters for distribution, no. Things regarding my own house, such as having someone look at my roof because I was concerned about leaks, that was between me and the property manager.