Annual or Special Meeting notice late

Are you on the board and concerned about the competency of the MC?

Or, not on the Board and but you feel that you and other H/Os don't have enough time to decide whether to attend? Sounds like this is an annual or special meeting of the Members not a special meeting of the Board, right?

Are you sure the required notice time is in the CC&Rs and not the Bylaws?

I suppose one could make a fuse about this, but you might have to go to court or something. Is it worth it?

I've noticed that the Post Office seems to rarely postmark letters anymore. We mailed our notice on time and without the postmark, it's difficult to be sure when it was mailed.

As others have said, the date is determined when the mail is given to the post office, not when it is received.

I found this info on the San Fransisco Treasurer website

POSTMARKS are imprints on letters, flats, and parcels that show the name of the United States Postal Service (USPS) office that accepted custody of the mail, along with the state, the zip code, and the date of mailing. The postmark is generally applied, either by machine or by hand, with cancellation bars to indicate that the postage cannot be reused. Foreign postmarks and private metered postage are not acceptable.

Taxpayers who send their payments by mail are cautioned that the USPS only postmarks certain mail depending on the type of postage used, and may not postmark mail on the same day deposited by a taxpayer.

Postage that is postmarked:

STANDARD POSTAGE STAMPS: Stamps purchased and affixed to mail as evidence of the payment of postage.

Postage that is not postmarked:

METERED MAIL: Mail on which postage is printed directly on an envelope or label by a postage machine licensed by the USPS. Many private companies use these types of postage machines.

PRE-CANCELED STAMP: Stamps sold through a private vendor, such as stamps.com®.

AUTOMATED POSTAL CENTER (APC) STAMPS: Stamps, with or without a date, purchased from machines located within a USPS lobby.

PERMIT IMPRINT: Pre-sorted mail used by bill pay services, such as online home banking.

I also found this advice interesting: Office of Chief Counsel Internal Revenue Service

Calendar.

We have proof from the subcontractor that they were mailed on the 31st so we should be ok if we end up with a legal challenge...and given the mood of about 1-2% of the neighborhood, that might not be out of the question.

There seems to be some uncertainty about this.

Is this a one-off (assuming that the notices were in fact not mailed in a timely fashion) or is this the latest in a string of things that don't comply with the CC&Rs?

Bottom line: what do you plan to do about it? Legal action (which means time/money/effort spent on this)? Use it as a campaign issue to elect new board members and get a new PM in place (which means MUCH time/effort and you'll need more competent individuals willing to step up and do the jobs)? Take to social media in high dudgeon? Other?

Given that the USPS has basically been routing our mail via Kuala Lumpur for months, I wouldn't assume anything without a legible postmark on the mail - and not even then because the mail may not have been postmarked the day the USPS received it (reduced staff, among other things).

In short... is this the hill you want to die on? You can, of course. But if this is a one-off and you're just itching for a fight over it, I would suggest that you look for something that would make a better case.