SandraS12 (California)
Posts: 7
Posts: 7
Posted:
Can a member of our board hand deliver to the doors of our members, ie. newsletters and/ or other non-private leaflets concerning the community ? Located in California, 18 unit complex.
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Delivering newsletter and other community to door
Started by SandraS12 • 12 replies • 1509 views
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Can a member of our board hand deliver to the doors of our members, ie. newsletters and/ or other non-private leaflets concerning the community ? Located in California, 18 unit complex.
RichardP13 (California)
Posts: 3,868
Posts: 3,868
Posted:
Sandra
Is there any reason why you might think they can't or it might be inappropriate?
I see no issue in hand delivering a newsletter. If is was a document that would require a stamp as "proof of delivery", then no, it shouldn't be done. What they are doing would save postage and maybe even give that Board member face to face time with someone that may never show up for meetings to maybe heard their concerns, if they have any.
In my former association of 317 homes, we had a group of 10-12 that would go door to door dropping off election material for candidates, event notifications, etc.
So, no, under the content of what you describe, I don't feel it was wrong.
Is there any reason why you might think they can't or it might be inappropriate?
I see no issue in hand delivering a newsletter. If is was a document that would require a stamp as "proof of delivery", then no, it shouldn't be done. What they are doing would save postage and maybe even give that Board member face to face time with someone that may never show up for meetings to maybe heard their concerns, if they have any.
In my former association of 317 homes, we had a group of 10-12 that would go door to door dropping off election material for candidates, event notifications, etc.
So, no, under the content of what you describe, I don't feel it was wrong.
AugustinD
Posts: 5,144
Posts: 5,144
Posted:
I would check with your HOA's governing documents, first. I believe if it's election material, then this is allowed. As for newsletters that are not prepared by the Board, it might be best to slowly build a list of who wants to receive a hand-delivered newsletter. You want to indicate on the newsletter that it does not represent the views of the corporation or the Board, lest you be accused of ultra vires yada (assuming the newsletter is not board sponsored).
Why not do a web site? Then advertise the web address through handouts. Word will get around. Plenty of companies offer no frills, build-your-own sites at no charge.
Why not do a web site? Then advertise the web address through handouts. Word will get around. Plenty of companies offer no frills, build-your-own sites at no charge.
MelissaP1 (Alabama)
Posts: 13,836
Posts: 13,836
Posted:
Make sure this is not considered "Solicitation". Many HOA's and locales have laws against this. One complainer and could expect a board or cop at your door... Plus remember never put anything in a mailbox without a stamp on it. It's illegal to put anything without a stamp in a mailbox.
Former HOA President
SandraS12 (California)
Posts: 7
Posts: 7
Posted:
I definitely don't want problems...I'm the President of the board.
I just want to hand deliver simple reminders like pool rules or trash (all trash must be placed in the bin) etc.
Any suggestion on free HOA websites?
I just want to hand deliver simple reminders like pool rules or trash (all trash must be placed in the bin) etc.
Any suggestion on free HOA websites?
AugustinD
Posts: 5,144
Posts: 5,144
Posted:
Sandra, try sites.google.com
JoyceR2 (Virginia)
Posts: 156
Posts: 156
Posted:
Post on doors/ bulletin boards. Place a leaflet holder at entrance for newsletters etc.
RichardP13 (California)
Posts: 3,868
Posts: 3,868
Posted:
Quote:
Posted By AugustinD on 08/05/2016 7:29 PM
Sandra, try sites.google.com
Sandra, try sites.google.com
Google Sites is only available if you have Google Apps for Work, which is not free.
SandraS12 (California)
Posts: 7
Posts: 7
Posted:
With only 18 unit in our HOA, I don't feel paying for a website is worth it. I want to keep it simple
JonD1
Posts: 2,350
Posts: 2,350
Posted:
Sandra for God's sake with just 18 units hand deliver the information and live with the risk of possible incarceration.
We have about 7 times the number of units and hand deliver notices to save mailing costs, to make sure residents whether owners or tenants directly receive the information.
My guess there will be no problems coming your way.
We have about 7 times the number of units and hand deliver notices to save mailing costs, to make sure residents whether owners or tenants directly receive the information.
My guess there will be no problems coming your way.
AugustinD
Posts: 5,144
Posts: 5,144
Posted:
Quote:
Posted By RichardP13 on 08/06/2016 12:15 AM
Posted By AugustinD on 08/05/2016 7:29 PM
Sandra, try sites.google.com
Sandra, try sites.google.com
Google Sites is only available if you have Google Apps for Work, which is not free.
I do not think this is so. I have been constructing web sites for several years using sites.google.com and my gmail address. I do not have a smart phone. I have no google app. One of my public sites is regularly accessed by members of the public. I know this because from time to time I get questions from the public about it.
KerryL1 (California)
Posts: 14,550
Posts: 14,550
Posted:
With Jon & Richard, Sandra. We sometimes under-the-door notices when for instance, there's going to be a water shut-off in a section of our high rise. This way, we're sure every resident gets this info.
We have bulletin boards in our mailrooms & notice holders in our elevators, but sometime folks might not leave their condo for a day or longer, so sudden issues that affect residents go under the door. In addition, not every HOA has a place for a notice holder or bulletin board.
It's really nice you have a newsletter in a HOA your size. And that's where you put rules reminders & other helpful tidbits.
We've learned a couple fo things: notices need to go under the hinge side of the door so the person entering doesn't step on it and slip (our inside entrances are hard surfaces.) We don't put them in the door handle or outside the unit because residents don't like the world to know when a notices is there for several days or longer while the resident is out of town.
Has someone complained about the notices? If so, what's their reason?
We have bulletin boards in our mailrooms & notice holders in our elevators, but sometime folks might not leave their condo for a day or longer, so sudden issues that affect residents go under the door. In addition, not every HOA has a place for a notice holder or bulletin board.
It's really nice you have a newsletter in a HOA your size. And that's where you put rules reminders & other helpful tidbits.
We've learned a couple fo things: notices need to go under the hinge side of the door so the person entering doesn't step on it and slip (our inside entrances are hard surfaces.) We don't put them in the door handle or outside the unit because residents don't like the world to know when a notices is there for several days or longer while the resident is out of town.
Has someone complained about the notices? If so, what's their reason?
RichardH22 (Missouri)
Posts: 1
Posts: 1
Posted:
Wordpress.com will allow you to create quite a useful website for free. They have upgrades that cost $ of course.
We are an over-55 community, and have about 20 members (out of 176) who don't have any kind of computer. You will need to identify those without internet access and provide them with the same information on paper. We are adding a field to our directory to indicate if an owner is willing to use the site or if they still want paper. As mentioned previously, certain notifications are required to be delivered via USPS per the covenants.
Rick
We are an over-55 community, and have about 20 members (out of 176) who don't have any kind of computer. You will need to identify those without internet access and provide them with the same information on paper. We are adding a field to our directory to indicate if an owner is willing to use the site or if they still want paper. As mentioned previously, certain notifications are required to be delivered via USPS per the covenants.
Rick
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